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    Legal Billing Specialist - Grand Rapids, United States - Vaco

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    Description

    Vaco is hiring for a Legal Billing Specialist located in Grand Rapids MI.

    Reports to: Controller

    Responsibilities:

    • Manage the client billing cycle, including client/matter intake, time-entry, preparation of pre-bills and final invoices, electronic billing, monitoring write-offs and other adjustments, special billing arrangements, reporting, etc.
    • Maintain client database and accounting software users; assist with implementation of annual accounting software upgrades and enhancements and train new users
    • Serve as a resource and consult with firm attorneys and staff on accounting and billing matters
    • Monitor new client intake and work in progress to ensure timely billing
    • Assist with cash application and credit card processing
    • Professionally represent the firm while responding to client inquiries regarding billing and invoicing
    • Professionally represent the firm while working with and collecting delinquent accounts
    Requirements:
    • Pro-active and detail-oriented with strong organizational and time-management skills
    • Exceptional client service, independent judgment, and discretion to ensure client confidentiality
    • Flexibility and teamwork in a fast-paced environment
    • Concise and effective written and verbal communication
    • Bachelor's degree in accounting, finance, or related field preferred
    • Minimum 3 years of relevant experience in a professional services firm preferred
    • Knowledge of general accounting principles preferred
    • Proficient in the use of accounting/time and billing software, web-based research, and MS Office (Outlook, Word, and Excel)
    Desired Skills and Experience

    Pro-active and detail-oriented with strong organizational and time-management skills
    Exceptional client service, independent judgment, and discretion to ensure client confidentiality
    Flexibility and teamwork in a fast-paced environment
    Concise and effective written and verbal communication
    Bachelor's degree in accounting, finance, or related field preferred
    Minimum 3 years of relevant experience in a professional services firm preferred
    Knowledge of general accounting principles preferred
    Proficient in the use of accounting/time and billing software, web-based research, and MS Office (Outlook, Word, and Excel)

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