- Manage the client billing cycle, including client/matter intake, time-entry, preparation ofpre-bills and final invoices, electronic billing, monitoring write-offs and otheradjustments, special billing arrangements, reporting, etc.
- Maintain client database and accounting software users; assist with implementation ofannual accounting software upgrades and enhancements and train new users
- Serve as a resource and consult with firm attorneys and staff on accounting and billingmatters
- Monitor new client intake and work in progress to ensure timely billing
- Assist with cash application and credit card processing
- Professionally represent the firm while responding to client inquiries regarding billingand invoicing
- Professionally represent the firm while working with and collecting delinquent accounts
- Pro-active and detail-oriented with strong organizational and time-management skills
- Exceptional client service, independent judgment, and discretion to ensure client confidentiality
- Flexibility and teamwork in a fast-paced environment
- Concise and effective written and verbal communication
- Bachelor's degree in accounting, finance, or related field preferred
- Minimum 3 years of relevant experience in a professional services firm preferred
- Knowledge of general accounting principles preferred
- Proficient in the use of accounting/time and billing software, web-based research, and MS Office (Outlook, Word, and Excel)
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
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Legal Billing Specialist - Grand Rapids, United States - Vaco
Description
Vaco is hiring for a Legal Billing Specialist located in Grand Rapids MI.Reports to: Controller
Responsibilities:
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
