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    Business Office Assistant - Charleston, United States - Mason Preparatory School

    Mason Preparatory School
    Mason Preparatory School Charleston, United States

    4 weeks ago

    Default job background
    Description
    Qualifications: High school diploma required. Familiarity with basic bookkeeping and secretarial duties, with 3 or more years of experience preferred.

    Required Knowledge, Skills, and Abilities:
    • ability to work well with others and be a team player;
    • ability to follow written and verbal direction;
    • ability to prioritize workload, meet deadlines, and manage multiple projects simultaneously;
    • excellent verbal and inter-personal communication skills
    • intermediate computer skills
    • knowledge of Microsoft Office & the Google Suite
    Duties and Responsibilities:

    Office Assistant:
    • receive and record in the school's financial database software all monies and payments received to include tuition payments, and other special event fees
    • enter accounts payable into the school's financial database software
    • forward checks coinciding with bills for approval and signature by Head of School, or designated person in the absence of the Head of School;
    • verify charges on credit card bills and make payments;
    • record documentation for all items received or disbursed, entering the correct amount in the school's financial database software, and applying to the correct account;
    • prepare and record deposits for the school's bank accounts;
    • order any and all school supplies/printing needs for faculty, staff, & administration;
    • maintain a record of receipt for all materials ordered and prepare payment for invoices submitted by vendors;
    • serve as a backup trained in processing of monthly payroll
    • work with insurance vendors to support Director of Finance
    • support the Admissions department during peak times of the year
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