- Efficiently manage multiple calendars and inboxes
- Prioritize and schedule meetings, ensuring optimal use of the Executive's time.
- Streamline communication and maintain a well-organized inbox.
- Create, manage, and maintain comprehensive schedules for the Executive, considering priorities and time-sensitive tasks.
- Provide a clear roadmap for the day, week, and month to best utilize time and forecast what makes the best use of travel
- Handle all aspects of travel arrangements, including flights, accommodations, and ground transportation.
- Ensure the executive's travel plans align with business objectives and personal preferences.
- Adapt quickly to changes in travel itineraries and proactively address any issues that may arise.
- Must be available remotely, 24/7 when the Executive is traveling (50-70% of the time)
- Plan and coordinate various events, including team-building activities and board meetings.
- Collaborate with internal and external stakeholders to ensure seamless execution of events.
- Anticipate and address logistical challenges to guarantee successful events.
- Full time, onsite.
- Act as a point of contact for colleagues and external partners in the executive's absence.
- Handle any assigned work from C-Suite staff or as directed by CEO.
- Proven experience as an executive/personal assistant.
- Exceptional organizational and multitasking abilities.
- Strong interpersonal and communication skills.
- Proficient in calendar and inbox management.
- Flexibility to adapt to changing priorities and travel schedules.
- Discretion and confidentiality in handling sensitive information.
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Executive Assistant
2 weeks ago
GeoSonics/Vibra-Tech Inc. Hazleton, United StatesVibra-Tech Engineers, Inc., a seismic consulting company, is seeking an Executive Assistant to join our team at our Hazleton, Pennsylvania location. · As the Executive Assistant, you will be responsible for providing administrative support to the Executive Vice President. · Who ...
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Executive Assistant
2 weeks ago
GeoSonics/Vibra-Tech Inc. Hazleton, United StatesJob Description · Job DescriptionVibra-Tech Engineers, Inc., a seismic consulting company, is seeking an Executive Assistant to join our team at our Hazleton, Pennsylvania location. · As the Executive Assistant, you will be responsible for providing administrative support to the ...
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Cohen Commercial Management LLC North Palm Beach, United StatesJob Description · Job DescriptionBenefits:401(k) · 401(k) matching · Bonus based on performance · Company parties · Competitive salary · Free food & snacks · Paid time off · Tuition assistance · Wellness resources · Summary: · Are you a seasoned Executive and Personal Assistant w ...
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Cohen Commercial Management LLC North Palm Beach, United StatesJob Description · Job DescriptionThis is a high level administrative support position to provide a full range of complex and confidential administrative and secretarial services to executive management · •Within company policies and procedures, this employee is expected to be det ...
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Executive Assistant
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Vibra-Tech Engineers, Inc. Hazleton, United States**Vibra-Tech Engineers, Inc., **a seismic consulting company, is seeking an **Executive Assistant** to join our team at our **Hazleton, Pennsylvania** location. · As the **Executive Assistant**, you will be responsible for providing administrative support to the Executive Vice Pr ...
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Executive Assistant
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GeoSonics/Vibra-Tech Inc. Hazleton, United States**Vibra-Tech Engineers, Inc., **a seismic consulting company, is seeking an **Executive Assistant** to join our team at our **Hazleton, Pennsylvania** location. · As the Executive Assistant, you will be responsible for providing administrative support to the Executive Vice Presid ...
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Executive and Personal Assistant to the CEO
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Svelte Training North Palm Beach, United StatesJob Description · Job DescriptionAt Svelte Media, we thrive when our people thrive. We're currently looking for an executive assistant to be a supportive force who empowers our CEO and CFO. The ideal candidate, working on-site at the CEO's home or office, will be a proactive prob ...
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Executive Assistant
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Albury Wodonga Health Northeastern United StatesDynamic work environment and team focussed culture · Career opportunities and support for professional development · Picturesque NE Victoria location close to regional attractions · Who are we? · Albury Wodonga Health (AWH) is the largest regional health service between Sydney a ...
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Secretary (m/f)
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FusionWorks Hazleton, United StatesWe are looking for an organized and reliable secretary to support our client in Hazleton. Apply now · Location: Hazleton · Here are your tasks as a secretary · Professionally manage the reception area, including answering phones and greeting guests · Managing appointments and tr ...
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Executive Assistant
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Allied Personnel Services Schnecksville, United States Part timeAllied Personnel Services is seeking candidates for a PT Executive Admin This long term opportunity could lead to perm hire. Training begins on an 8:45 am-12:15 pm Mon-Fri schedule in June. Hours will then increase to a consistent 28 hrs/week in Jul Executive Assistant, Part Time ...
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Cohen Commercial Management LLC North Palm Beach, United StatesJob Description · Job DescriptionBenefits:401(k) · 401(k) matching · Bonus based on performance · Company parties · Home office stipend · Paid time off · Training & development · Tuition assistance · Wellness resources · Summary: · Are you a seasoned Executive and Personal Assist ...
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Cohen Commercial Management LLC North Palm Beach, United StatesJob Description · Job DescriptionSummary:Are you a seasoned Executive and Personal Assistant with a proven track record supporting C Suite executives in a fast paced environment? Do you hold a Bachelor's degree in Communications, Operations, Business or Human Resources? Do you ha ...
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Executive Assistant, Medical Services
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Albury Wodonga Health Northeastern United StatesDynamic work environment and team focussed culture · Career opportunities and support for professional development · Picturesque NE Victoria location close to regional attractions · Who are we? · Albury Wodonga Health (AWH) is the largest regional health service between Sydney a ...
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Executive Administrative Assistant
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Victims Resource Center Wilkes-Barre, United StatesJob Description · Job DescriptionQUALIFICATIONS: · AA or AS Degree or equivalent experience with a minimum of one year experience in a business-related field. · Must be self-assured, assertive, and confident in working with diverse groups. · Good written and oral communication ...
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coo
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George J Hayden Inc West Hazleton, United States:Hayden Power Group - As a family-owned electrical contractor, we light the path to long-term success of our highly valued professional teams, who protect and serve our customers, by safely providing state-of-the-art, cost-effective solutions for all types of electrical needs. · ...
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coo
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George J Hayden Inc West Hazleton, United States:Hayden Power Group - As a family-owned electrical contractor, we light the path to long-term success of our highly valued professional teams, who protect and serve our customers, by safely providing state-of-the-art, cost-effective solutions for all types of electrical needs. · ...
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Maintenance Technician III
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Aspire Bakeries Hazleton, United StatesAspire Bakeries is a North Americanbaking company with a leadership position in specialty frozen bakedgoods. Formed from leading bakery companies, its innovative foodportfolio includes breads, artisan breads, buns, cookies, donuts,muffins and pastries from beloved brands like , , ...
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Maintenance Technician III
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Aspire Bakeries Hazleton, United StatesAspire Bakeries is a North Americanbaking company with a leadership position in specialty frozen bakedgoods. Formed from leading bakery companies, its innovative foodportfolio includes breads, artisan breads, buns, cookies, donuts,muffins and pastries from beloved brands like , , ...
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Registered Nurse- Home Health Visits
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Executive Assistant - North Palm Beach, United States - Private Label Staff
Description
Job Description
Job DescriptionSalary:ABOUT US
Our company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and contributing to global healthcare improvement.
POSITION SUMMARY
We are seeking a highly organized and detail-oriented individual to fill the role of Personal/Executive Assistant. The ideal candidate will be local to Jupiter, FL and must be willing to provide 24/7 support as needed. This position requires a proactive professional who can efficiently manage calendars, inboxes, travel arrangements, events, projects and more. The ideal candidate will thrive in a fast-paced environment, exhibit excellent communication skills, and be adept at handling a wide range of responsibilities while proactively anticipating needs and learning preferences of those they work with regularly.
RESPONSIBILITIES
Calendar and Inbox Management
Daily Schedule Creation
Travel Coordination
Event Management
Office Presence
QUALIFICATIONS