Executive Assistant - Hazleton, United States - GeoSonics/Vibra-Tech Inc.

GeoSonics/Vibra-Tech Inc.
GeoSonics/Vibra-Tech Inc.
Verified Company
Hazleton, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Vibra-Tech Engineers, Inc., a seismic consulting company, is seeking an
Executive Assistant to join our team at our
Hazleton, Pennsylvania location.

As the Executive Assistant, you will be responsible for providing administrative support to the Executive Vice President.


Who We Are:


Vibra-Tech Engineers, Inc. uses web-based technology and innovative remote monitoring systems to measure vibration and environmental data. Our seismic consulting services are in used in the construction, mining and energy industries. With over 75 years in business, Vibra-Tech Engineers, Inc. is an industry leader - proud of our expertise and experienced team of professionals.


What We Offer You:


Comprehensive benefits are offered, including medical insurance at _little or no cost_, including spouse and family coverage, vision and dental, life and long-term disability insurance, generous 401(k) contributions and profit-sharing opportunities, holidays and vacation.


What You'll Be Doing:


  • Provide highlevel administrative support and assistance to the Executive Vice President and assigned leadership
  • Conduct daily status meetings that include action items, meetings and calendar items
  • Provide assistance with tasks, such as drafting correspondence, distributing correspondence and notifications to appropriate corporate departments, preparing expense reports, etc.
  • Coordinate with contracts department in preparing contracts files and completing ancillary contract and project documents for signature.
  • Maintain office lease agreements
  • Maintain corporate registrations and license renewals
  • Manage office efficiency by maintaining office equipment, including copier and postage meter, ordering office supplies, mail distribution and overseeing building maintenance
  • Make travel arrangements, including flights, hotel and car rentals
  • File corporate documents, records and reports

Your Background and Experience:


  • Bachelor's degree or related office experience
  • Experience or background in the construction, engineering, architecture administration or legal environment a plus
  • Solid knowledge of Microsoft Office, Adobe and Google Suite
  • Excellent verbal and written communications skills
  • Strong organizational skills and attention to detail
  • Ability to multitask in a fastpaced environment while working independently or in collaboration with others
  • Strong analytical and problemsolving skills
  • Possess strong interpersonal skills and a professional and courteous demeanor
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