Budget Analyst I/II - Sacramento, United States - Sacramento Superior Court

Description

Salary: $ $57.08 Hourly


Location : Hall of Justice 813 6th Street, CA


Job Type: Full-Time


Job Number:


Department: Court Wide


Opening Date: 05/16/2024


Closing Date: 5/30/2024 11:59 PM Pacific


Description

Definition

Budget Analysts perform a wide variety of professional level budget analysis and development duties involving the preparation, administration, maintenance, review and control of the Court's budget; maintain specialized financial records and statistics and prepare financial reports; provide consultative services to Court management staff; perform related duties as assigned.

Budget Analyst is one class with two salary levels. The level at which appointments are made and when advancements occur are at the discretion of the appointing authority.

Budget Analyst (Level I) is the entry and journey level. Under close or general supervision, incumbents perform analytical and consultative duties of average difficulty.

This level is flexibly staffed with Budget Analyst (Level II), and incumbents may advance to the higher level after demonstrated proficiency.

Budget Analyst (Level II) is the advanced journey level.

Under general supervision, incumbents perform analytical and consultative duties of above average difficulty and may be responsible for mentoring and training other staff.

The salary range for Budget Analyst (Level I) is $ $47.59 per hour.

The salary range for Budget Analyst (Level II) is $ $57.08 per hour.


Distinguishing Characteristics

The Budget Analyst is distinguished from other analyst or administrative classifications in that these positions perform specialized and professional budget related duties.

Positions allocated to the Administrate Services Officer series perform a wide variety of administrative support deities, including budgets, policies, procedures, organization, planning, contracts, facilities, systems, equipment, supplies, personnel, and special projects.

This is a specialist level class. Budget Analyst spend the majority of their time focusing specifically on the Court's budget and financial services.

Examples of Duties

Duties may include, but are not limited to the following:

• Assists in developing the Court's budget and in conducting multi-year budget planning using information from the Judicial Council of California, Department of Finance, and other state, county and federal sources; prepares preliminary and final budget documents.
• Monitors meetings of the Judicial Council of California and advisory committees that consider allocations to the Court from the state budget; works closely with Judicial Council of California staff to ensure that allocations are correct; monitors legislative activity on the state budget affecting Judiciary Branch funding.
• Maintains data and systems for budget tracking and reporting and generates reports; notifies division of fund status and budget variances; assists division with issues related to funds availability, fund transfers and budget compliance; prepares and participates in the preparation of the Court's annual budget, including analysis and estimates of expenditures; analysis and projections of revenue; review of intra-department requests and sub-budgets; recommendations on allocations of funds, personnel and account coding.
• Analyzes historical data; develops expenditures and revenue forecasts; prepares baseline budget and revisions as needed; analyzes, evaluates and processes budget proposals; reconciles allocations by source of funding; prepares and processes transfer of budget allotments.
• Analyzes and evaluates requests from division personnel for changes in budget allocations throughout the fiscal year in such areas as staffing levels, facilities, systems and equipment; coordinates and consults with other division personnel; makes recommendations; obtains final approval for changes.
• Assists in the planning, organization and conducting of budget studies, including improvement projects of court-wide significance or specific to a court division; provides budget information, instruction and assistance to Court staff.
• Makes recommendations on budget matters to higher level staff, and assists in implementation and monitoring of changes.
• Participates in and conducts studies of new and existing programs and special projects to determine feasibility and resolve problems including organizational, budget and fiscal research and analysis; analyzes proposed legislation to determine funding impact on Court programs.
• Assists in the management of the Court budget by evaluating existing and proposed organizational structure, policies and procedures.
• Reviews, analyzes and recommends to management organizational policy and procedures for division operations; participates in the development of new or revised programs, systems, procedures and methods of operations.
• Represents the Court in budget and fiscal matters to various management staff and other agencies.
• Responds to requests from the public and other governmental and private entities for organizational, technical, operational and budget information for the development, scheduling, implementation and monitoring of programs and projects that impact Court divisions.
• Prepares narrative, graphical and statistical reports with alternative solutions for resolving issues; uses computer software to develop and maintain databases and spreadsheets and prepares correspondence and other written materials.
• May lead and provide work direction to clerical and technical staff.

Minimum Qualifications

Budget Analyst (Level I):

Either I

Education:
A Bachelor's degree from an accredited college or university in a field directly related to the administrative, management or fiscal duties of the class.


Or II

Experience:

Two (2) years of experience analyzing and resolving issues in one or more operational and/or administrative areas such as fiscal, accounting or cost analysis.

Budget Analyst (Level II):

Either I

Experience:
Two (2) years of progressively responsible experience in a trial court or governmental agency performing work equivalent to a Budget Analyst (Level I) which would have developed the knowledge and abilities required for this position.


Or II

Education: A Bachelor's degree from an accredited college or university in a field directly related to the administrative, management or fiscal duties of the class.


-And-

Experience:
One (1) year of experience with duties involving the actual preparation, justification and analysis or the control and administration of a budget or budgetary program.


Or III

Experience:
Three (3) years of progressively responsible experience with duties involving the actual preparation, justification, and analysis or the control and administration of a budget or budgetary program.


Knowledge of:

Principles and practices of governmental budget preparation and control; basic principles and practices of: public administration, organization and management; statistical methods; methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures; legislative processes of the Court, County, State and Federal government; practical application of computers and peripheral equipment; basic systems and practices for budget development and tracking; English grammar, punctuation, spelling and usage.

Ability to:

Perform and lead staff in budget analysis, preparation and monitoring; prepare and develop various types of budget documents, special financial and budget related statements and reports; identify and correct errors in a variety of financial documents and mathematical computations; analyze and resolve technical budget problems; research, analyze and make recommendations on administrative, management and procedural practices; prepare logical, comprehensive, concise reports, correspondence and presentations of conclusions and recommendations; establish and maintain effective and cooperative internal and external working relationships; research thoroughly; be proactive in analysis of problems, causes and development of solutions; use computer, software packages and related peripheral equipment; prioritize work efficiently; prepare and analyze financial and statistical data; effectively represent the division to other divisions, agencies and the public; make effective presentations of conclusions and recommendations orally and in writing.

Other Information
Must be able to pass a criminal history information background check.


Typical Physical Requirements

Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25lbs.; corrected hearing and vision up to normal range; use of office equipment, including computer, telephone, calculator, copiers and fax.

Typical Working Conditions
Work is performed in an office environment; continuous contact with other staff and the public.


To view the Sacramento Superior Court's Benefits Summary Sheet please click

The following is an explanation of the benefits, which apply to those employed in regular or limited-term positions:


Vacation: Vacation with pay varies depending upon the employee representation unit. New employees typically earn 10 days per year and accrual rates normally increase according to years of service.


Holidays: The Superior Court of California, County of Sacramento recognizes 14 holidays and 4 floating holidays per year.


Sick Leave: Employees accrue 5.0 hours per bi-weekly pay period.


Parental Leave: Employees with at least 1 year of service are eligible for paid parental leave upon the birth or adoption of a child.


Retirement: Employees are covered by the Sacramento County Employee's Retirement System (SCERS) and Social Security.


Group Health Insurance: The Court offers several choices of employee and dependent health insurance coverage, with a significant portion paid by the employer.


Dental and Vision Services Plan: Employee and dependent dental and vision insurance plans are provided at no cost.


Life Insurance: Basic employee life insurance is provided at no cost to the employee with additional optional life insurance available at the employee's cost.


Medical and

Childcare Flexible Spending Accounts: The ability to deduct a portion of your salary before taxes to apply toward medical expenses and/or child care expenses.

Deferred Compensation: The Court offers a Deferred Compensation Program.


Sacramento Credit Union: The credit union offers loan facilities and systematic savings plans through payroll deduction.


Tuition Reimbursement: The Court reimburses up to $3,000.00 dollars of an employee's educational expenses as outlined in its Tuition Reimbursement policy.


Long Term Disability: A Long Term Disability (LTD) plan is provided at no cost to employees.


Transit Subsidy: The Court provides a transit subsidy to eligible employees based on current policy.

01

Describe how your training, education and experience meet the qualifications for this position.

Be specific as to positions held, areas and scope of responsibilities, size of organization, and other relevant factors that demonstrate your qualifications for this position.

02

Describe your experience with the budget practices and procedures of the State of California or other public sector units or agencies.

Please include any experience preparing baseline budgets, monitoring and projecting expenses and revenues, and participation with both internal and external surveys and requests for financial information.

03

Describe your experience with position control/management, related analysis and projections.

04

Describe your direct supervision experience, including, but not limited to, the number and job titles of staff supervised, your role and responsibilities, and your experience coaching, evaluating performance, and hiring staff.

05

Describe your experience working with SAP or other sophisticated financial systems. Please provide details regarding the areas and modules in which your experience lies and your level of expertise.

06

Please describe your experience working with and analyzing large sets of data including software you used and how you used it.

Please include any major projects you have completed using Microsoft Excel, Access, or relational databases.

Required Question