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New York City

    contract and procurement director - New York, United States - City of New York

    City of New York
    City of New York New York, United States

    3 weeks ago

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    Description

    Job Description

    The Homelessness Prevention Administration (HPA) Prevention and Housing Assistance (PHA) is currently comprised of the following units -The Rental Assistance Programs (RAP), the HOME Tenant-Based Rental Assistance Program (HOME TBRA), and the Office of Prevention and Community Support (PCS). PHA is expanding to include the newly created Master Leasing Unit.

    The Mayors Blueprint for Housing and Homelessness called for an expansion of HRAs project-based rental assistance contracts, which can provide savings and create more permanent housing options for New Yorkers experiencing homelessness. The goal of these Master Lease and Project-based programs are to provide long term affordable housing options and support services for families and adults living in shelters. This new organizational area is an integral part of the Administrations housing goals, and the Human Resources Administration (HRA) is pooling it resources to lead in the Citys effort.

    The Prevention and Housing Assistance is recruiting for the Master Leasing Unit (MLU) one (1) Administrative Staff Analyst-NMII to function as the Contract and Procurement Director who will

    Under general direction of the Assistant Deputy Commissioner (ADC) for MLU, the Director will

    manage procurement activities for Master Lease and Project-based programs existing contracts,

    which may include amendments, renewals and/or negotiated acquisitions. Manage procurement

    solicitation activities associated with the open-ended RFP and on-board an estimated 5-10 new

    contracts per year procurement. Manage post award contract activities, including registration

    activities, contractor insurance and verification, contract start-up, maintaining contract files and

    record retention, monitoring, and close-out, receipt of contract obligations, modifications,

    amendments, contract extensions or renewals. Manage program review and approval of budgets

    and budgets modifications, contract invoicing and auditing related activities via the various

    procurement, contract, and financial systems.

    Serve as a liaison to the Agencys program support divisions, including the Agencys Chief

    Contracting Office (ACCO), Office of Budget Administration (OBA), Office of Financial Services,

    and Office of Legal Affairs (OLA) by answering questions clarifying programmatic and funding

    requirements related to complex contracting and fiscal actions, in order to ensure compliance

    with NYC Procurement Policy Board Rules and Agency procedures to facilitate the timely delivery

    of contracted goods and services.

    Data Analysis and Quality Assurance for MLU to assist in performance management of our

    growing multi-million-dollar programs, including developing and preparing weekly, monthly,

    quarterly, and annual reports and develop and managing performance matrix, evaluation tool,

    reports, and scorecard.

    Participate in efforts to enhance systems of tracking, communication, and reporting. Work in

    conjunction with IT and other partners to formulate database and reporting systems and formats

    to support review and analysis of constituent population service needs and programming activities.

    Coordinate technical assistance and quality assurance activities for MLU. Facilitate development

    of tools and protocols to provide support, ongoing review and assessment of case related activities

    and general oversight of provider agency programming and contractual requirements. Develop and

    provide recommendations for policies and procedures specific to MLU as well as in conjunction with

    other Agency divisions to ensure appropriate structures are in place to support contractual

    requirement and overarching agency and system goals.

    Provide direct supervision and oversee staff related oversight. Establish work goals and objectives.

    Ensure professional development and performance review. Support all disciplinary activities.

    Qualifications

    1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

    2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

    Additional Information

    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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