Construction Project Manager - Charlotte, United States - INLIVIAN

Description

Job Description

Position Summary

Responsible for assisting the SVP of Construction Administration with coordinating overall capital and construction activities in the interest of HDP. The employee performs a variety of tasks involving coordination of activities and timelines to meet goals necessary to achieve HDP's mission as new housing developments/programs are created and capital project plans are implemented. The duties listed below are illustrations of the various types of work that may be performed. Responsibilities include, but are not limited to, the following:

Responsibilities

1. Responsible for assisting and/or preparation of all documents, reports and records related to the Real Estate Department including but not limited to fund requisitions, quarterly reports, annual statements, comprehensive plans, contract activity reports, request for proposals and invitation for bids.

2. Assists with review of capital contract language to ensure adherence by contractors.

3. Performs quality control inspections on all work in progress by general contractor and subcontractors and produces subsequent reports outlining findings.

4. Inspects and identifies the physical conditions of HDP properties, suggests improvement deadlines based on budgets, local codes, HUD regulations and/or Authority policies and procedures, analyzes problems, develops alternative solutions, and makes recommendations to supervisor.

5. Assists in developing plans and implementation procedures for HDP capital projects and new development activities, establishes deadlines, analyzes problems, develops alternative solutions and makes recommendations to the SVP.

6. Assists in preparing and submitting Capital Project and new construction or redevelopment budgets and requisitions.

7. Coordinates preparation and submission of HDP annual report and monthly, biweekly CEO reports.

8. Reviews contractor invoices, and pay applications, for accuracy and recommends for approval. Maintains spreadsheet for real time tracking.

9. Maintains and checks labor and material costs monthly or more frequently if required by project schedule to ensure that expenses will not exceed the capital budget items and to determine completion timing.

10. Prepares requisitions for funds based upon monthly labor estimates and actual material invoices, or contract costs.

11. Schedules and coordinates periodic conferences and meetings with resident organizations or resident groups, for input on needs, and priorities for modernization purposes.

12. Review work order logs and property history to inform capital project scope being developed.

13. Assists in writing front end specifications, invitations to bid and bid forms for the contract documents used on HDP projects.

14. Assists with writing purchase orders and reviewing contracts for the purchase of materials, supplies, equipment and services. Inspects such goods and services upon delivery, approves invoices and monitors contracts compliance.

15. Prepares request for proposals for Capital Project new developments and redevelopment, such as for Architectural/ Engineering or specialty consultant services.

16. Assists with handling all incoming and outgoing correspondence for the Capital Project programs.

17. Keeps Property Management informed of any work scheduled in residential units in advance to avoid inconvenience.

18. Attends staff meetings and reports on status of Project being managed.

19. Accountable for consistent adherence to strong HDP standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of HDP materials, supplies, resources, and other assets.

20. Maintains documents and files pursuant to approved SOP for centralized filing system.

21. Performs other duties as assigned.

Education and Experience

Associate degree in construction, building management, electrical, plumbing, and contract administration is preferred. Three (3) years of responsible experience in construction management, or construction administration, or an equivalent combination of experience and education.

Knowledge and Skills

1. Knowledge of construction contract language and legal responsibilities to the owner as related to contract administration.

2. Experience in environmental remediation projects with lead-based paint, asbestos, and mold.

3. Ability to plan, organize and administer a successful over-all capital project program.

4. Ability to read and interpret blueprints, plans and specifications.

5. Knowledge of applicable laws, rules, regulations, policies, and procedures governing the tax credit and RAD programs.

6. Thorough knowledge of construction means and methods, best practices, building systems used in major building construction and cost estimating, and the ability to plan, organize, and direct construction activities.

7. Comprehensive knowledge of the modern principals, practices and techniques of construction and maintenance and other functional areas within the HDP.

8. Ability to maintain complex records and to prepare clear and concise scope of work, project reports and project budgets.

9. Ability to communicate clearly and concisely, both orally and in writing.

10. Ability to establish and maintain effective working relationships with other employees, business contacts, and deal effectively with situations requiring tact and diplomacy, yet firmness.

11. Ability to be proficient in Microsoft Word, Excel, Project, Yardi, Costworks and other HDP software.

Supervision Controls

Generally, instructions from the SVP of Construction Administration are broad, though there are intermittent occasions when the employee receives specific instructions. The Construction Project Manager initiates and follows through on routine activities without supervisory direction. Deadlines, priorities, and objectives are developed in consultation with the supervisor except in emergency situations. Problems or situations not covered by instructions are either dealt with independently, or in consultation with the supervisor. The employee's work is reviewed regularly for adherence to policies and attainment of objectives.

The employee observes and provides guidance to contractors, sub and A/E of each project. Such guidance may be specific or nonspecific depending on the circumstances and work to be done, however shall never be of a level that is dictating means and methods.

Guidelines

There are minimal written HDP guidelines available that stipulate procedure and format for the basic functions of the HDP such as policies, traditional practices, guidelines, regulations and construction manuals. When the employee makes decisions that are not covered by guidelines, then the employee will generally consult the supervisor or make a decision based on the circumstances and past experience. Compliance with guidelines is monitored intermittently.

Complexity

The employee must perform a wide variety of tasks which range from routine to difficult and are not closely related. The employee must identify the work that needs to be done, determine how to accomplish it, and coordinate, integrate, and prioritize a variety of tasks or assignments. The employee must make regular decisions involving usual and unusual circumstances, conflicting data, or other non-routine occurrences. Routine work is unstructured, and problems encountered by the employee may require extensive analysis to identify them. Decisions and issues facing the employee involve multiple organizational units.

Scope and Effect

The employee's work affects all HDP residents, programs activities, as well as, various departments of City and County Government, and numerous business firms, organizations, institutions and agencies in the community.

Personal Contacts

Contacts are primarily with other HDP employees, consultants, contractors, the Board of Commissioners, Federal, State, and Local governmental officials and representatives; and community agencies and community groups.

Contacts are made to gain or give information; plan, coordinate, and advise others about HDP activities; motivate, influence, or direct persons or groups; and justify defend, negotiate, or resolve significant matters or issues. Contacts are normally cooperative; however, they may be occasionally antagonistic, unresponsive, or uncooperative.

Physical Requirements

1. Work is performed both indoors and outdoors, and involves physical exertion common to the construction, rehabilitation, and maintenance industries, such as long periods of standing and walking on rough terrain.

2. Work involves moderate risks and discomforts that are common to architects, engineers, and contractors and may require special safety precautions and use of protective clothing or gear, such as a helmet, mask, goggles, steel-toe shoes or a safety belt when on-site.

3. Must be able to establish and maintain effective working relationships with co-workers and persons outside the HDP.

4. Must be able to sit for up to eight hours at a time while performing work duties.

5. Must be able to bend, stoop, push, and pull in the performance of job-related duties.

6. Must be able to use fingers bilaterally and unilaterally to operate office equipment including computers, copiers, printers, facsimile machines, telephone, etc.

7. Must have vision and hearing corrected to be able to perform essential job functions and legally operate a vehicle in various environmental and traffic conditions.

8. Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.

9. Must maintain punctuality and attendance as scheduled.

10. An employee may request a reasonable accommodation to mitigate any of the physical requirements listed above.

Work Environment

Work involves the normal risks or discomforts associated with an office environment and are usually in an area that is adequately heated, lighted and ventilated. The employee visits outdoor developments, sites, dwellings or facilities, inspections of structures, confrontations with applicants, residents or employee, and housing owners, managers and agents daily.

Other Requirements

Must possess a valid State of North Carolina or South Carolina driver's license and regularly participate in continuous improvement and education. Must work with the highest degree of confidentiality.

Salary will be adjusted based on experience.