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Health Safety Environment Coordinator - Providence, United States - eTeam
Description
Location: Providence, RI
Duration: 03 Months (possible extension/ FTE)
Tasks Support QHSE related activities:
• Fully conversant with documentation storage and process platforms Synergi, WWW, DORECO, ACONEX
• Coordinate – Council, JV, EPC and SteerCo, QHSE reports
• Facilitating planning and action tracking for QHSE meetings
• HSE Newsletter, lessons learned, feedback surveys
• managing calendar planning, updating SharePoint and Team sites, booking travels, planning events, proofreading, and providing additional ad hoc assistance
• taking minutes and driving actions and follow-up on actions between the meetings
• keeping track of all deadlines and practicalities related to relevant meetings and conferences
• Prepare QHSE monthly reports
Competencies
Professional
• Structured mindset: Time management & prioritization: Ability to manage own time, work independently and set priorities to meet tight deadlines. Ability to balance level of details vs. overall project goals.
• Communication skills: Ability to listen and communicate clearly and concisely
• Project management skills: Strong grounding in project management methodology
• Execution: Drive project implementation according to project schedule & manage own scope. Focus on executing on project deliverables
• Proactive approach: Foresee things, take control of a situation, plan and prepare ahead. Give input and ideas, how to successfully implement new initiatives on the project
• Accountable: Take responsibility for own tasks and continuously align on deadlines/progress with key stakeholders
• Change readiness: Ability to adapt to ambiguous and changing situations.
• Technical savvy: Super user of day-to-day IT tools & systems incl. MS Office Systems
• Language proficiency: Fluent in English, written and spoken
• Innovative: Introducing new ideas, original and creative thinking across the project
• Curious and ready to learn: open to new professional areas
Education /Qualifications
• Have a Bachelor's degree in safety, quality or environmental studies, business administration, communications, or another equivalent field.
• Have at least 5 years of experience as a coordinator or assistant to members of a leadership/management team
• Knowledge of and experience with safety management systems and incident reporting software.
Responsibilities
Coordinate the Q&A of HSE information within the QHSE reporting system (Synergi)
• Role model a safety culture that promotes effective use of safety management systems.
• Documenting project specific QHSE activities and results using agreed procedures.
• Manage and maintain administrative tools and processes
• Responsible for internal communication platform(s)
• Engage in onboarding of new employees by acting as sparring partner or buddy
• Contribute to the onboarding of new employees in the department/project
Interpersonal
• Problem-solving & decision-making: Identify and implement solutions to problems. Make independent decisions according to project governance.
• Teamwork and collaboration: Promote team identity and project collaboration, comfortable working in virtual teams
• Stakeholder management: Successfully build internal/external relationships
• Service minded go to person: Act as focal point of contact in project
• Conflict management: Ability to settle conflicting interests in a diplomatic way
• Resilience: Projecting inner confidence, determine own future, stay calm, deal with pressure
• Self-awareness: Sense of own strengths/development areas
• Global mindset: Ability to collaborate globally with different cultures across time zones
• Leadership: Show informal leadership, lead by character and trust and lead towards shared goals
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