- Answer incoming calls and receive visitors
- Schedule and coordinate meetings and appointments for the President and staff as needed
- Organize office operations and procedures
- Act as the point person for maintenance, mailing, shopping, supplies, office equipment, bills, and errands
- Prepare agendas for meetings, schedules, and internal communications
- Open, sort, and distribute incoming mail and deliveries
- Maintain office supplies by checking inventory, sourcing items, and stocking
- Act as the project coordinator when necessary, as directed by the President
- Train and assist other team members on office equipment
- Work closely with Human Resources for onboarding and other companywide initiatives
- Plan and coordinate local staff functions
- Assist with data entry into company systems
- Assist with invoicing, accounts payable, and expense reports
- All other duties as assigned
- Interest in office operations, executive administration, or developing similar skills
- Must have a valid driver's license for job-related errands
- Must have a vehicle and proof of insurance
- Must be 21 years of age or older
- Willingness to occasionally work unconventional hours, as job duties demand
- Ability to handle confidential and sensitive information in a professional manner
- Ability to communicate effectively in a team environment that includes in-person collaboration, group e-mails, and instant messaging
- Ability to work independently and solve problems using sound decision-making skills
- Excellent time-management skills and the ability to change focus, meet tight turnarounds and important deadlines
- Excellent organizational skills and attention to detail
- Ability to adapt and be flexible
- Committed to learning, and fostering an environment of diversity, equity, and inclusion
- Ability to learn and work within systems such as MS Office, project management software, and other company systems
- Extended periods of sitting at a computer station or work desk
- Utilization of hands and fingers to operate computers and office equipment
- Performs duties while standing and walking, including ascending and descending stairs
- Lifts up to 20 pounds
- Occasionally crouches, kneels, bends, and reaches
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Office Coordinator - Nashville, United States - Frank Productions, LLC
Description
Job Summary:
Frank Productions is looking for a full-time Office Coordinator to join our team in Nashville, TN. We are committed to Diversity, Equity, and Inclusion and encourage talent from all backgrounds to apply.
WHAT THIS PERSON WILL DO
WHAT THIS PERSON WILL BRING
PHYSICAL DEMANDS AND WORK ENVIRONMENT
This position is expected to work forty (40) hours per week or more. This position is an at-will position, meaning that either party may terminate the employment relationship at any time without notice or cause.
The benefits package includes paid time off (PTO), parental leave, Life Insurance, and Employee Assistance Program (EAP) and the eligibility to participate in the following programs: Health Insurance, Dental Insurance, Vision Insurance, Flexible Spending Accounts (FSA, Dependent Care), and our 401(k) program.
Located in Madison, WI, Frank Productions was established in 1964 and is one of the largest concert promotion companies in the United States. We're a full-service concert promotion company involved in every facet of live entertainment events, including talent buying, production, ticketing, marketing, sponsorships, food & beverage operations and merchandising. We produce and promote events in arenas, performing arts centers, theaters, clubs and other venues across the U.S. We operate offices and venues in Madison, WI, Nashville, TN, Columbia, MO, and Charleston, SC.
Frank Productions is an equal opportunity and affirmative action employer and believes in equal opportunity for all employees and applicants. Accordingly, all employment decisions are based on the principles of equal opportunity. These decisions include recruitment, selection, promotion, transfer, discipline, compensation, benefits, training and other personnel actions involving persons in all job titles and we take affirmative action to ensure that they shall occur without regard to race, color, religion, sex, age, national origin, disability, genetic information, less than honorable discharge, military status, sexual orientation, gender identity, physical appearance, creed, ancestry, income level or source of income, marital status, student status, arrest and conviction records, use of honesty testing, pregnancy, childbirth, pregnancy-related conditions, the use or nonuse of lawful products off the employers' premises during non-work hours, declining to attend meetings or participate in communications about religious or political matters or any other characteristic protected by law.
