Executive Assistant - Anchorage, United States - Doyon

Doyon Anchorage, United States

1 week ago

Description

Overview

Under the supervision of the President & General Manager (GM), the employee will provide administrative assistance to the GM and Operation Managers.

The employee will also assist in other departments as directed.

Responsibilities

ESSENTIAL FUNCTIONS

Provide administrative support to President & GM and operations managers
Track rig performance and operational status
Communicate with rigs regarding rig status and operations
Prepare and edit correspondence, presentations and other documents
Arrange and coordinate meetings and events
Manage and maintain executives' schedules, appointments and travel arrangements
Coordinate and prepare materials for meetings both internal and external
Establishes a professional rapport with public and customers
Prepare draft communication to external parties
Ability to travel to remote locations as required
Perform other duties as required

DOYON LIMITED CORE COMPETENCIES

Commitment to Excellence - Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations.
Company Values- Understand, embraces, and integrates Doyon mission, vision and core into everyday duties and responsibilities.
Customer Services - Identifies and responds to current and future client needs by providing excellent service to internal and external clients.
Teamwork - Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.
Safety and Security - Promotes a safe work environment for co-workers and customers.

JOB SPECIFIC COMPETENCIES

Administrative Skills: Performs a variety of office, clerical and professional administrative duties, some of which may be confidential
Attention to Detail: Ensures one's own and other's work and information are complete and accurate
Communication Skills: Excellent written and oral communication skills. Speaks clearly and persuasively in positive and negative situations, demonstrates group presentation skill, prepares and delivers written reports.
Dependability: Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, is reliable and improves team morale
Teamwork: Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization

Qualifications

REQUIRED QUALIFICATIONS

High school diploma or GED
Minimum three years of executive assistant experience
Advanced in Microsoft Office Programs

PREFERRED QUALIFICATIONS:

Associate degree
Experience in oil & gas industry

SUPERVISION:

This position supervises the receptionist

WORKING CONDITIONS
The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than forty pounds.

WORKING ENVIRONMENT

The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities and abilities.

PHYSICAL DEMANDS
The work is generally sedentary, requiring routine walking, standing, bending and carrying items weighing less than forty pounds. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions].

REASONABLE ACCOMMODATION

It is Doyon Drilling's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT

Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

Responsibilities

ESSENTIAL FUNCTIONS

Provide administrative support to President & GM and operations managers
Track rig performance and operational status
Communicate with rigs regarding rig status and operations
Prepare and edit correspondence, presentations and other documents
Arrange and coordinate meetings and events
Manage and maintain executives' schedules, appointments and travel arrangements
Coordinate and prepare materials for meetings both internal and external
Establishes a professional rapport with public and customers
Prepare draft communication to external parties
Ability to travel to remote locations as required
Perform other duties as required