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    Administrative Assistant - Tampa, United States - Streetleaf

    Streetleaf
    Streetleaf Tampa, United States

    3 weeks ago

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    Description

    Who We Are:

    Streetleaf specializes in bringing modern and renewable technology to communities through an often-overlooked feature - streetlights. We have been installing our clean, green lighting machines throughout the state of Florida for the past four years. We have quickly established the largest fleet of solar streetlights in the nation and now is the time we take our groundbreaking system across the US.

    Streetleaf is the leading Solar Streetlighting Company in the US, with our sights set on world domination. To get there, we are going to need to change the way the world thinks about streetlights. This message is only achievable if Streetleaf continues to use the best available software and hardware solutions to make renewable powered streetlights better than the grid alternative.

    Here, we do things a bit differently. There's no corporate nonsense, and no old-fashioned hierarchy. Instead, we work in self-sufficient, autonomous teams. Each team picks the problems they want to solve. So, there's no micro-management and no hiding behind fancy job titles. We're going to be upfront — the way we work doesn't suit everyone, but if freedom, autonomy, and life-affirming and head-scratching professional challenges rock your world, Streetleaf could be the place and opportunity for you.

    The Role:

    We are looking for an Administrative Assistant to join our team. We are seeking a dedicated Administrative Assistant to join our team and assist in ensuring the smooth operation of our office and the General Manager's schedule. As a vital member of our team, you will play a crucial role in managing administrative tasks, coordinating meetings, and facilitating communication both internally and externally. The ideal candidate will thrive in a fast-paced environment, excel at multitasking, possess very strong written communication skills, and be committed to delivering excellence in all endeavors.

    A Day in the Life:

    • Manage the General Manager's email communications and time-sensitive tasks while prioritizing critical messages and preparing responses for the General Manager's approval.
    • Develop, edit, and communicate high-quality written content.
    • Prepare meeting materials such as agendas and bios, attend virtual meetings to take notes and action items, and provide post-meeting follow-up as needed.
    • Coordinate meeting logistics, including venue bookings and travel arrangements, and ensure all necessary materials are prepared.
    • Manage receipts, invoices, and reimbursements efficiently, ensuring timely filing and documentation.
    • Assist with monthly reporting and creating dashboards to track key metrics.
    • Organize and maintain essential files and documents, conducting regular audits to remove errors and ensure information is up to date.
    • Handling basic office administration tasks such as ordering supplies, maintaining cleanliness, and coordinating with various internal & external teams.
    • Analyze processes to identify potential for improvement.
    • Setting and tracking tasks and milestones to ensure timely completion.

    The above description and responsibilities represent some of the more important aspects of the position; however, all responsibilities are not necessarily listed, and those listed are intended as a guide to the position's general nature.

    What You'll Need to Be Successful:

    • A minimum of 5 years of experience as an Administrative Assistant or related role.
    • Exceptional task management skills with the ability to efficiently prioritize, delegate, and oversee tasks to ensure timely completion.
    • Strong follow-up abilities, ensuring that tasks are tracked, deadlines are met, and progress is communicated effectively to relevant stakeholders.
    • Mastery of written communication, including the ability to draft quick, concise emails, follow up effectively, and create summary reports.
    • Tech-savvy with the ability to utilize technology and available resources for maximum efficiency.
    • Exceptional organizational and time-management skills.
    • Ability to handle confidential information with integrity.
    • Excellent interpersonal skills, a positive attitude, and a professional demeanor.
    • Ability to process multiple verbal instructions accurately and efficiently.
    • Obsessive attention to detail and a proven track record of completing tasks on time.
    • Dedication and passion for our company's mission, with a commitment to excellence in all endeavors.
    • Proficiency with various technology tools and productivity hacks to streamline processes and enhance efficiency.
    • A self-learner with a curious mindset, constantly seeking opportunities for growth and improvement.
    • A team player who contributes to making the team better through proactive engagement and support.
    • A deep desire to be part of creating something unique and who actively seeks opportunities and proposes solutions.
    • Person of high ethics, integrity, honesty with lots of passion, drive, and a sense of humor.
    • Must be able to work a flexible schedule with extended hours, with a typical start time of 8:30 in the office.

    What We Offer:

    • Total Wellness package including life, health, dental, and vision plans
    • 401K Retirement Plan
    • Supplemental Life Insurance
    • Competitive Compensation
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