Jobs
>
Indianapolis

    Project Coordinator/ Administrative assistant - Indianapolis, United States - Gilliatte General Contractors Inc.

    Gilliatte General Contractors Inc.
    Gilliatte General Contractors Inc. Indianapolis, United States

    3 weeks ago

    Default job background
    Description

    Job Description

    Job DescriptionBenefits:
    • 401(k)
    • Dental insurance
    • Health insurance
    • Paid time off
    • Vision insurance

    Project Manager Administrative Assistant to provide administrative support to the project management team. This Position will work for multiple Project Managers and requires the ability to multi-task. This candidate must exercise initiative and discretion in setting priorities to carry out all assignments. This candidate must have commercial construction experience.

    Skills Required:
    • Proficient in Microsoft Office
    • Experience with construction submittal processes
    • Detail-oriented and organized
    • Excellent time-management and the ability to prioritize tasks
    • Overachieving attitude and enhanced work ethic
    • Experience with AIA contracts and software
    • Excellent Verbal and written communication skills
    • Knowledge of submittals and POs
    • Knowledge of general construction industry
    • Ability to work in stressful situations
    Essential Job Responsibilities:
    • Coordinate and support all areas of the project from start up to close out
    • Create, track and manage flow and distribution of submittals
    • Prepare the project close-out documentations
    • Preparation of owner change orders and other related documents directed by the project manager
    • Preparation of subcontractor documents, purchase orders and change orders
    • Preparation and distribution of RFI's to architects, owners, subs and superintendents
    • Entering information in database for projects
    • Maintain job file records
    • Field Phone calls
    • Any other tasks that are assigned
  • Independent Welding Distributors Cooperative

    Administrative Assistant

    1 week ago

    Independent Welding Distributors Cooperative Indiana, United States

    Company Description · Independent Welding Distributors Cooperative (IWDC) is a cooperative formed in 1994 to leverage the strengths of independent welding distributor members across North America. IWDC Member companies serve a wide range of industries with industrial, specialty, ...

  • ATC

    Administrative Assistant

    2 weeks ago

    ATC Indianapolis, United States Contract

    JOB TITLE: Administrative Assistant · WORKSITE ADDRESS: 302 West Washington Street, Room E208, Indianapolis, Indiana 46204 · WORK ARRANGEMENT: Onsite · CONTRACTOR ADMINISTRATIVE ASSISTANT DUTIES: · 1.PHONES – Utilizing excellent customer service, answer agency main phone line v ...

  • ATC

    Administrative Assistant

    2 weeks ago

    ATC Indianapolis, United States Contract

    Purpose of Position/Summary: · The incumbent works as a Administrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Rapid Response Team (RRT) and the Produce Safety Team. Under the supervision of the RRT/Produce Safety Program Manager, t ...

  • Education Affiliates

    Administrative Assistant

    3 weeks ago

    Education Affiliates Indianapolis, United States Full time

    Requisition Number · 22558Location · Fortis IndianapolisJob Description · Position Summary: · The primary role of the Administrative Assistant is provide clerical and administrative assistance to the Dean of Nursing, Assistant Dean of Nursing, and the nursing department. · Essen ...

  • ATC

    Administrative Assistant

    3 weeks ago

    ATC Indianapolis, United States Full time

    Position: Administrative Assistant · Location: Indianapolis, IN (Onsite) · Duration: 03 Months (Extendable) · Webcam or In Person Interview · CONTRACTOR ADMINISTRATIVE ASSISTANT DUTIES: · 1.PHONES – Utilizing excellent customer service, answer agency main phone line via MSTeams i ...

  • Tek Experts

    Administrative Assistant

    2 weeks ago

    Tek Experts Indianapolis, United States

    Overview · We're searching for a Administrative Assistant who will be responsible for providing administrative support to staff and leadership. The role will involve assisting with payroll, recruiting, scheduling, and managing workflow while providing a positive customer service ...

  • GEO Indiana Schools

    Administrative Assistant

    3 weeks ago

    GEO Indiana Schools Indianapolis, United States

    Job Description · Job DescriptionDescription:GEO Foundation Mission: · A sign that hangs above the entrance to all GEO Academies reads, Through these doors walk college graduates. GEO Foundation believes that all children should have access to a quality education that includes co ...

  • Shine Early Learning

    Administrative Assistant

    1 week ago

    Shine Early Learning Indianapolis, United States

    Job Description · Job DescriptionMission Statement & Values: · The mission of Acelero Learning and Shine Early Learning is to design and deliver inclusive, anti-bias, and rigorous approaches to eliminate the gaps between young children's inherent potential and their achievement i ...

  • MSR Cosmos

    Administrative Assistant

    3 weeks ago

    MSR Cosmos Indianapolis, United States

    Job Description · Job DescriptionTitle: Administrative Assistant · Location: 2 N Meridian St Indianapolis, IN 46204 · Job Type : Contract · Description: · The incumbent will: · -- Provide a wide range of administrative assistance to two programs within the Food Protection Divisio ...

  • WestPoint Financial Group

    Administrative Assistant

    1 week ago

    WestPoint Financial Group Indianapolis, United States

    Job Description · Job DescriptionWestPoint Financial Group is assisting with the sourcing of this candidate. The candidate will be employed by an advisor of WestPoint Financial Group. · We are seeking a highly organized and detail-oriented Administrative Assistant to join a succe ...

  • Indiana University Health

    Administrative Assistant

    2 weeks ago

    Indiana University Health Indianapolis, United States

    Job Description · Overview · Do you enjoy helping others? Do you want to make a direct impact on the lives of our patients but don't want to do hands on care? If you have experience in Office Management, Scheduling, Administration then this job could be for you · Position Details ...

  • EDCO WELDING AND HYDRAULICS INC

    Administrative Assistant

    3 weeks ago

    EDCO WELDING AND HYDRAULICS INC Indianapolis, United States

    Job Description · Job DescriptionWe are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Draft correspondences and other formal documents · Plan and schedule appoin ...

  • ADP - RNOOID0027213495

    Administrative Assistant

    3 weeks ago

    ADP - RNOOID0027213495 Indianapolis, United States

    Job Description · Job DescriptionWe are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Draft correspondences and other formal documents · Plan and schedule appoin ...

  • VS Engineering, Inc.

    Administrative Assistant

    2 weeks ago

    VS Engineering, Inc. Indianapolis, United States

    Job Description · Job DescriptionDescription:Administrative Assistant · Position Summary · Are you an experienced Administrative Professional looking to share your talent with one of the fastest growing civil engineering firms in the Midwest? At VS Engineering, we owe our success ...

  • Westfield Outdoor, Inc.

    Administrative Assistant

    3 weeks ago

    Westfield Outdoor, Inc. Indianapolis, United States

    Job Description · Job DescriptionResponsibilities: · The Administrative Assistant will report directly to the SVP of Product and Marketing. The Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate ...

  • Canadian Executive Search Group (USA) Inc / Division of Arrow Group of Companies

    Bilingual Administrative Assistant

    1 week ago

    Canadian Executive Search Group (USA) Inc / Division of Arrow Group of Companies Indiana, United States

    AWS/CES is looking for a Bilingual Administrative Clerk · Location: Lafayette, IN · Schedule: Monday-Saturday (Day Shift) · Salary: $20 per hour · Temp to hire position · Must be bilingual · Our manufacturing client in Lafayette, IN, is seeking a dedicated and proficient Administ ...

  • Hire IT People Inc

    Administrative Assistant

    2 weeks ago

    Hire IT People Inc Indianapolis, United States

    Job Description · Job DescriptionJob Title: Administrative Assistant - Onsite Only. · Primary Skills: administrative support, bookkeeping, office management, or related exp., Microsoft Office Suite, analyze procedures & policies, write manuals, research, prepare reports. · Locat ...

  • LOGZONE, Inc.

    Administrative Assistant

    2 weeks ago

    LOGZONE, Inc. Indianapolis, United States

    Job Description · Job DescriptionSalary: · LOGZONE is a premier Small Disadvantaged Business (SDB), and a Veterans Administration-Certified Service-Disabled Veteran-Owned (SDVOSB) firm. Since 2007, LOGZONE has provided services in Logistics and Materiel Management, Facilities Op ...

  • state of indiana

    WIC Administrative Assistant

    1 week ago

    state of indiana Indianapolis, United States

    Work for Indiana · Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitm ...

  • State of Indiana

    WIC Administrative Assistant

    4 days ago

    State of Indiana Indianapolis, United States

    Work for Indiana · Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitme ...