IT Procurement Specialist - Austin, United States - Vaachi Systems Inc.

Vaachi Systems Inc. Austin, United States

1 week ago

Description

Job Description

Job Title: IT Procurement Specialist (Hybrid)

Location: Austin, TX

Work Type: W2 (No Benefits)

Onsite: 2 Days minimum

Remote: 3 Days (Subject for approval by Direct Supervisor)

The Candidate will perform advanced purchasing and procurement work. The candidate should have a strong background in IT solicitation and DIR procurement procedures. The work involves planning, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and monitoring the maintenance of detailed records of items purchased, received, prepared, and issued.

Responsibilities include tasks like:

Coordinating the preparation, review, tracking, and processing of purchase orders.
Providing consultation to business users and technical resources for major information technology solicitations.
Coordinating and facilitating procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
Developing solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
Reviewing the preparation and distribution of bid invitations to vendors.
Facilitating meetings and performing problem resolution.
Maintain effective working relationships with vendors and suppliers.
Reviewing or preparing the delivery of statutorily required reports.
Monitoring the requisitions and orders of merchandise, supplies, and equipment by using, interpreting, and monitoring established guidelines, rules, policies, and laws.
Monitoring legal and regulatory requirements pertaining to purchasing and procurement.
The Candidate will perform other related work as assigned.

Must be able to:

Work independently in a diverse team environment with on-site and remote teams.
Lead or attend meetings with business users to coordinate activities.
Lead evaluations for major solicitations.
Multi-task with a willingness to put in extra effort when necessary.
Identify problems and propose innovative solutions.
Communicate complex concepts clearly, accurately, and effectively both verbally and in writing.
Participate and/or lead in project management, coordination, planning, and scheduling with CPA staff.
Follow written standards and procedures as well as work independently.
Keep management informed of status of on activities through accurate, timely, and appropriate reporting.

Candidates Must have:

4 - 8 years experience in the procurement field
Posses an active Contract Texas Certified Developer (CTCD) Certificate.
Strong written, verbal, and interpersonal communication skills.
Strong research and problem-solving skills.

CANDIDATE SKILLS AND QUALIFICATIONS:

Required:

Knowledge of purchasing and procurement methods and procedures.
Knowledge of Department of Information Resources (DIR) and other supply sources
Knowledge of Texas state procurement laws and statutes
Experience in collaborating and communicating effectively across multiple subject matter groups
Experience in contract negotiation strategies and techniques
Experience in leading major information technology solicitation meetings and evaluations
Knowledge of Microsoft Office 365 tools: Word, Excel, Teams, SharePoint
Knowledge of security policy, procedures, and requirements
Certified Contract Texas Developer (CTCD)

Preferred:

Knowledge of Centralized Accounting Payroll/Personnel System (CAPPS) Purchasing Module

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