- Maintain and administer a comprehensive records management program, including policies, procedures, and guidelines to ensure compliance with legal and regulatory requirements.
- Oversee the creation, organization, and maintenance of physical and electronic records, ensuring proper indexing, labeling, and storage to facilitate easy retrieval and access.
- Manage the firm's file transfer processes, both internally and externally, to ensure the secure and efficient transfer of files while adhering to confidentiality and data protection standards.
- Collaborate with attorneys, paralegals, and business professionals to establish and enforce record retention schedules, ensuring compliance with applicable laws, regulations, and client requirements.
- Train and educate employees on proper records management practices, including document classification, storage, retrieval, and disposal procedures.
- Monitor and audit record management processes to identify areas for improvement and implement necessary changes to enhance efficiency and accuracy.
- Maintain knowledge of industry trends, technological advancements, and legal requirements related to records management, and recommend updates to policies and procedures accordingly.
- Collaborate with IT personnel to implement and maintain effective records management systems and software, ensuring the integrity and security of electronic records.
- Assist with discovery requests, providing support in locating, retrieving, and producing requested records in a timely manner.
- Ensure compliance with data privacy and protection regulations, including GDPR, CCPA, and any other relevant legislation.
- Bachelor's degree in records management, library science, information management, or a related field is preferred.
- Minimum of five years of experience in records management within a law firm setting.
- Strong knowledge of records management principles, practices, and methodologies.
- Familiarity with electronic document management systems (DMS) and proficiency in records management software.
- Excellent organizational skills and attention to detail to ensure accuracy and completeness of records.
- Strong understanding of file transfer protocols and secure file transfer methods.
- Knowledge of record retention policies, legal hold procedures, and document destruction processes.
- Strong communication and interpersonal skills to collaborate with colleagues at all levels of the organization.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced, deadline-driven environment.
- Discretion and understanding of confidentiality requirements.
- Familiarity with legal and regulatory requirements related to records management, including data privacy regulations.
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Records Manager - Boston, United States - Brown Rudnick
2 weeks ago
Description
Job Title: Records Manager
Department: Administration
Office: Boston, NYC, Washington D.C., Hartford, Orange County
Report to: Chief Administrative Officer
Status: Exempt
Summary
We strive to be enterprising, respectful, inclusive, insightful, and tenacious in every aspect of our business, including our interactions with clients, colleagues, and the communities where we have a presence. We rely on these core values to serve clients in key practice areas and industries the pillars of Brown Rudnick: crisis management, which includes restructuring, investigations, and special situations; global litigation; life sciences; technology; and brand and reputation protection.
The Records Manager will be responsible for overseeing the management of our firm's records, ensuring compliance with legal and regulatory requirements. Your primary focus will be on maintaining accurate and up-to-date records, managing file transfers, and updating and administering our record retention policy.
Responsibilities
Qualifications
Who We Are
Brown Rudnick is an international law firm with roots in post-war 1940s Boston and New York City. From the beginning, our lawyers and business professionals have demonstrated a remarkable blend of entrepreneurialism and collaboration. Over the last 25 years, the combined firm has thrived with full and easy partner/practice integration, rapidly realized profits from practice group collaboration, the continued development of new lawyers and a business professional staff that is well respected in the industry. Today, Brown Rudnick is a recognized leader in several practice and industry areas, such as corporate restructuring, technology, white collar defense, international disputes, intellectual property, and life sciences. The Firm continues to grow strategically and show its entrepreneurial, collaborative spirit that led to its creation.
Salary range based on experience level and location is estimated to be in the range of $90,000-110,000
Brown Rudnick LLP is an Equal Opportunity Employer, committed to recruiting, developing, and advancing talented professionals from all backgrounds across the spectrum of diversity. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, ethnicity, color, ancestry, religious beliefs, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, gender identity and/or expression, age, national origin, marital status, physical or mental disability, medical condition, genetic information, military or veteran status, or another protected characteristic, all as defined by applicable laws.
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