- Provide support for maintaining, updating and administering electronic files for a high volume IP practice
- Evaluate and review current records management procedures to improve efficiency and assist with establishing protocols
- Organize and document the processes with which emails and documents are collected and electronically filed
- Monitor IP records inbox and ensure correct identification, storage and organization of all emails and documents in the firm's WorkSpaces (v-files) based on established protocols
- V-file documents attached to emails, using established naming protocols
- Assist attorneys with scanning and v-filing hand written notes and client instructions in appropriate workspaces
- File Engagement Letters for All Clients in appropriate workspaces
- Review scanned paper mail and electronically file documents; forward copies to attorneys and staff as necessary
- Add scanned documents to docket records as necessary
- Audit existing v-files and correct misfiled documents
- Responsible for v-filing incoming USPTO documents in appropriate workspaces
- Ability to identify and analyze complex records related issues, recommend sound solutions and execute
- Ability to identify issues, propose solutions, obtain stakeholder buy-in and execute
- Understanding of IP Records processes and goals
- Assist with file intake, i.e., assist in the review and organization of paper and electronic files received from client/previous counsel
- Scan paper files as necessary and coordinate larger file scanning jobs with Office Services
- Assist with preparing paper and electronic files for transferring out of firm based on protocols established by the IP department
- Providing assistance with internal file audits and other special projects as necessary
- Familiarity with FileSite, iManage
- Advanced word processing skills using Microsoft Office products
- Ability to learn quickly and work independently with minimum supervision
- Ability to work on a team, and with the senior leaders of an organization
- Bachelor's Degree preferred or a minimum 4 years of experience in information management (including electronic data) and experience with an intellectual property law practice. Records management professional certification helpful
- Excellent communication skills, both verbal and written
- Superior organizational skills and attention to detail
-
Lead Specialist
4 hours ago
J&J Family of Companies Boston, United StatesLead Specialist Compliance Audit & Investigations W · Description · Johnson & Johnson is currently seeking a Lead Specialist Compliance Audit & Investigations. This position can be located in New Brunswick, NJ or other locations remotely within NA. · At Johnson & Johnson, we b ...
-
Lead Environmental Specialist
1 week ago
Amtrak Boston, United StatesPress Tab to Move to Skip to Content Link · Select how often (in days) to receive an alert: · Lead Environmental Specialist Boston · As we move America's workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 divers ...
-
Lead Site Specialist
4 days ago
Thermo Fisher Scientific Inc. Boston, United StatesJob Description · As part of the Thermo Fisher Scientific team, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner, and s ...
-
Lead Environmental Specialist
1 week ago
Amtrak Boston, United StatesPress Tab to Move to Skip to Content LinkSelect how often (in days) to receive an alert:Lead Environmental Specialist Boston As we move Americas workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energet ...
-
Lead Accounts Payable Specialist
1 week ago
Beth Israel Lahey Health Boston, United StatesWhen you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. · Under the general supervision of the Accounts Payable (A/P) Manager, assist in the coordination and oversight of the workflow within the Accounts Payable department ...
-
Lead Social Insurance Specialist
4 weeks ago
Social Security Administration Boston, United StatesSummary The position description number for this position is PD1F1640. A summary of the major duties are listed below. You may also view the full position description on the Agency intranet at the following link: PD Search The incumbent serves as technical authority providing pro ...
-
Web Optimization Specialist
2 weeks ago
24 Seven Talent Boston, United StatesOptimization Specialist · The Optimization Specialist will: · Analyze performance data to optimize landing pages, lead generation forms, cross-channel CTAs, and purchase funnels to increase eCommerce conversion rates and drive marketing-qualified leads for our sales team. · Prima ...
-
Human Resource Specialist
1 week ago
US Army Boston, United StatesJob Overview: As a Human Resources Specialist, you will be the cornerstone of our admin department, contributing to the overall success of the organization by supporting the onboarding process, employee relations, and fostering a positive workplace culture. Your detail-oriented a ...
-
Marketing Specialist
4 weeks ago
Culture Recruitment Group Boston, United StatesMarketing Specialist · Boston · Hybrid 3days in office · $65k-$85k doe · We are delighted to partner with one of the best FS Firms in Boston to hire a Marketing Specialist to the high performing, talented marketing team · The role of Marketing Specialist encompasses a diverse set ...
-
Sales Support Specialist
12 hours ago
Tyton Partners - Strategy Consulting Boston, United StatesBusiness Development Support Specialist · Are you passionate about the education sector? Committed to having an impact on one of the largest and most diverse sectors of the global economy? Interested in working with companies and non-profits, institutions and investors across th ...
-
Manufacturing Deviations Specialist
3 days ago
DPS Group Global Boston, United StatesDeviations Specialist (Pharmaceutical) · Boston (Seaport), MA · Summary · DPS Engineering is looking for a Manufacturing Deviations Specialist to provide investigation and compliance support to the Pharmaceutical Manufacturing Facility. The ideal candidate will perform complex ro ...
-
Fitness Personal Training Specialist
3 weeks ago
Seaport Hotel Boston, United StatesScope of Position · The Fitness and Personal Training Specialist with a Nationally accredited personal training certification will be a key contributor to the success of the Health Club. The position will be responsible for both our fitness and membership departments. As a Wave H ...
-
Email Marketing Specialist
2 weeks ago
24 Seven Talent Boston, United StatesEmail Marketing Specialist · Email Marketing: · Manage marketing automation efforts and processes, proactively researching and implementing the latest best practices, strategies, and industry standards · Create and deliver email campaigns to meet business objectives for customer ...
-
Senior Recruitment Specialist
3 weeks ago
Fanning/Masis Boston, United StatesThe Senior Talent Acquisition Specialist is responsible for supporting the recruitment team throughout the candidate recruitment process. The Talent Acquisition Specialist acts as a brand ambassador for the client, and is responsible for sourcing qualified candidates for open pos ...
-
eLicensing Customer Support
2 weeks ago
Talent Groups Boston, United StatesDuration: 12 months to start · Location: Onsite in Boston · Pay: $35- $42/hr W2 · Position Summary: · Our client is looking for a Help Desk Specialist with proven strong customer service skills. This is the priority skill of this posting. The eLicensing Help Desk Specialist will ...
-
Senior Scientific Process Development Specialist
2 weeks ago
Hydrogen Group Boston, United StatesSummary: · A leading Biotech company are seeking a motivated candidate to fill their Senior Scientific Process Development Specialist opportunity. This is an initial 12-month contract, with opportunity to extend. This is an onsite role based out of Boston, MA, with rotating weeke ...
-
Quality and Patient Safety Specialist
3 days ago
Boston Medical Center (BMC) Boston, United StatesQuality and Patient Safety Specialist ($130K) · Boston Medical Center · Requirement: · Masters or Bachelors Degree · Experience within Quality and Patient Safety Departments · 3-5 years' experience combined with healthcare administration; minimum 1 year experience in clinical qua ...
-
Sr. Director of Regulatory Affairs
3 weeks ago
Mantell Associates Boston, United StatesMantell Associates is currently partnered with an innovative Biotech company, developing much-needed therapies for people with solid tumors/lung cancer and rare endocrine diseases, who are searching for a Director / Senior Director of Regulatory Affairs. · Director of Regulatory ...
-
Proclinical Staffing Boston, United States Full timeSenior Director, Oncology Translational Medicine - Permanent - Boston, MA · Proclinical is seeking a highly skilled Senior Director of Translational Medicine. This is a permanent position located in Boston, MA. · Primary Responsibilities: · This role is an exciting opportunity to ...
-
Director, Data Management
4 weeks ago
Curate Partners Boston, United StatesThe Director, Data Management & Analytics will help lead the transformation of our firm's core data infrastructure, using the Microsoft data stack on prem and in Azure. This hands-on leader will manage multiple team leads and staff contributors along a transformation path that se ...
Records Specialist Lead - Boston, United States - Epiq
Description
It's fun to work at a company where people truly believe in what they are doingJob Description:
The Records Specialist Lead is a member of the Intellectual Property & Technology Business Unit team. They are responsible for organizing, maintaining and updating the electronic records in the Intellectual Property (IP) Department to enhance the effectiveness of the IP attorneys and staff, and developing best practices for electronically stored documents.
General Responsibilities:
It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.