- High school diploma or GED
- Two or more years of experience as a secretary
- Basic proficiency in the use of software packages related to office operations
- Strong organizational, interpersonal, and communication skills
- Ability to handle and prioritize multiple tasks
- Ability to exercise initiative, make decisions and maintain confidentiality
- Ability to create reports using tables and graphs
- Collaborate with the department secretary to set timelines and prioritize assignments.
- Identify and implement initiatives to improve the efficiency of the department's clerical work flow.
- Support the department in maintaining an effective and professional office environment.
- Create and proofread service agreements and accompanying file for ISO forms and accuracy before submitting documents for approval.
- Receive, review, and submit requests from specialists requiring approval, such as and not exclusive to professional development session handouts, printing requests, request for leave, time and effort, and technical assistance.
- Assist specialists with workshops by preparing materials, ensuring correct room arrangements, managing registration, and post work-shop clean-up.
- Answer phone calls from customers regarding services and workshops and relay information to specialists as necessary.
- Assist specialists with travel arrangements.
- Monitor inventory and order supplies as needed for specialists.
- Verify all requisitions, expense forms, direct pays, invoices, purchase orders, and interdepartmental bills have been assigned to the correct budgets and that all necessary paperwork for payment has been included for processing.
- Provide technical assistance and services as specified by any applicable federal grant that funds this position.
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Harris Health System Houston, United States Full timeHarris Health System is the public healthcare safety-net provider established in 1966 to serve the residents of Harris County, Texas. As an essential healthcare system, Harris Health champions better health for the entire community, with a focus on low-income uninsured and underi ...
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Analytic Services Inc Houston, United StatesANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client fo ...
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Analytic Services Inc Houston, United StatesANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client fo ...
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Executive Assistant Clinical Cancer Prevention
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CAPPS, Inc. Houston, United StatesJob Description · Are you interested in mission-driven work? Do you enjoy helping others? Join the Office of the Attorney General's Child Support Division (CSD) in our mission to encourage responsible parenting by promoting the involvement of both parents and ensuring children r ...
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Brown Sims Houston, United StatesJob Description · Job DescriptionSUMMARY: · Assists and relieves attorneys, secretaries and other personnel of administrative and clerical work by performing the following duties: · ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties may be assigned): · Read, scan, document and r ...
Secretary, Mathematics - Houston, United States - Region 4 Education Service Center
Description
Classification:
Support Staff
Exemption Status/Test:
Non-exempt
Job Grade: 3
Department:
Mathematics
Reports To:
Director
Job Goal:
Provide secretarial assistance for an orderly, efficient, and professional office atmosphere in support of the ESC's goals and objectives.
Qualifications:
Education:
Experience:
Special Knowledge and Skills:
Major Responsibilities:
Department Support
Supervisory Responsibilities:
None
Physical Demands/Environmental Factors/ Mental Demands:
Frequent use of standard office equipment; prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting; repetitive hand motions (keyboarding and use of mouse); occasional light lifting and carrying (less than 15 pounds); may work prolonged and irregular hours; work with frequent interruptions; maintain emotional control under pressure.
