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    Communications Specialist - Houston, United States - Brown Sims

    Brown Sims
    Brown Sims Houston, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    SUMMARY:
    Assists and relieves attorneys, secretaries and other personnel of administrative and clerical work by performing the following duties:

    ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties may be assigned):

    • Read, scan, document and route incoming mail.
    • Prepare outgoing mail, including mailing labels, CMRRR, messenger and overnight courier forms.
    • Coordinate the completion of photocopy, fax and messenger requests.
    • Draft and prepare legal and non-legal documents (e.g., pleadings, summonses, complaints, motions, subpoenas, general correspondence, etc.)
    • Perform other clerical duties such as scheduling hearings and appointments, answering telephones and giving information to callers (as directed and as appropriate requiring discretion)
    • Maintain client files (ensuring that files are up to date, posted in permanent file storage)
    • Transcribe, compose and type routine correspondence Open and close client files.
    • File client documents and correspondence Maintain attorney reading files.
    • Responsible for picking up files from attorney's office Responsible for circulating hard copy mail to attorneys Input attorney time.
    • Type memoranda and correspondence and other documents as back-up to secretaries.
    • Transcribe dictation.
    • Assist with special projects as they arise.

    QUALIFICATION REQUIREMENTS:

    • Perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

    The requirements listed below are representative of the knowledge, skill and/or ability required.
    Education and/or Experience:

    • High school diploma or general education degree (GED)

    Language Skills:

    • Ability to read and comprehend simple to complex instructions, short correspondence and memoranda.

    Mathematical Skills:

    • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

    Reasoning Ability:

    • Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

    Other Skills and Abilities:


    Ability to type a minimum of 40 wpm utilizing current word processing software; ability to use transcription, photocopy, fax and other equipment to complete documents; ability to establish and maintain cordial and courteous working relationships with all firm employees and outside contacts in a fast-paced demanding environment.


    PHYSICAL DEMANDS:


    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    (The following information is provided for purposes of assessing ADA compliance.)


    While performing the duties of this job, the employee is regularly required to come and go repeatedly throughout the day as necessary; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and stoop, kneel or crouch in order to retrieve and shelve files, make labels, send/receive faxes and perform other secretarial duties. Also required is the capacity to pick up, leaf through and read books, files and other materials.


    The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.


    WORK ENVIRONMENT:
    The work environment characteristics described here are representative of those an employee encounters while performing the Essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    The noise level in the work environment is usually quiet.

    Company DescriptionFor over 50 years, Brown Sims has dedicated itself to providing its clients with experienced based solutions tailored to their specific legal problems. In the courtroom, the boardroom, and the community, Brown Sims represents and counsels' clients in virtually every major industry.

    Company Description

    For over 50 years, Brown Sims has dedicated itself to providing its clients with experienced based solutions tailored to their specific legal problems. In the courtroom, the boardroom, and the community, Brown Sims represents and counsels' clients in virtually every major industry.
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