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    Office Services Supervisor Senior - Newport News, United States - Virginia Department of Human Resource Management

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    Description

    Office Services Supervisor Senior

    Job no:

    Work type: Full-Time (Salaried)

    Location: Newport News, Virginia

    Categories: Administrative Services


    Title: Office Services Supervisor Senior


    State Role Title: Administrative and Office Specialist III


    Hiring Range: $50,100 - $56,229


    Pay Band: 3


    Agency: Virginia Department of Health


    Location:
    PENINSULA HQ


    Agency Website:


    Recruitment Type: General Public - G


    Job Duties


    Are you eager to enhance your administrative skills? You're in the right place The Peninsula Department of Health seeks enthusiastic individuals like you to join us as an Office Services Specialist.

    Our Office Service Specialists manage day-to-day assignments.

    Supervises multiple physical office sites with staff performing administrative, fiscal and/or clerical functions


    Characteristic activities:

    determines priorities, schedules and reviews work; trains, counsels and formally evaluates employees including recommending and taking disciplinary action; evaluates and improves office productivity by recommending organizational changes if necessary for each office, shift or operational area supervised.

    Interprets and implements state and local policies and procedures; assures compliance with program requirements; collects and analyzes data.


    Independently performs and makes final decisions on tasks outlined; asks for guidance when questions arise regarding new policies, procedures or unusual situations.

    The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginia. The VDH is made up a statewide Central Office in Richmond and 35 local health districts.

    As part of the Virginia Department of Health, Hampton and Peninsula Health Districts (HPHD) are two health districts serving the residents of the Cities of Hampton, Newport News, Poquoson, Williamsburg, and the Counties of James City, and York.

    The Virginia Department of Health offers 13 paid holidays; medical, dental; vision; life insurance; optional flexible spending accounts; disability (short and long); Employee Assistance Program; Public Student Loan Forgiveness; retirement plans (including 401(a) Cash Match and 457 Deferred Compensation Plan); as well as sick, family/personal, annual, parental, and military leave


    Minimum Qualifications


    • Considerable knowledge of supervisor principals/practices, financial guidelines and accounts receivable policies/procedures.
    • Excellent customer service and communications skills (oral and written)
    • Ability to work independently with minimal supervision
    • Ability to work and contribute within collaborative relationships, including the public

    Additional Considerations


    • Experience managing in a healthcare/medical setting
    • Experience in patient confidentially (HIPAA)
    • Comprehensive knowledge of and experience in general office practices/procedures and business math

    Special Instructions

    You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

    VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

    Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S.

    HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

    It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

    VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website:

    If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position.

    The Card may be submitted with the state application as an attachment.

    As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply

    VDH requires all Health-Care Personnel (HCP) to provide documentation of immunization or evidence of immunity to the following: hepatitis B, measles, mumps, rubella, and varicella; a one-time dose of tetanus, diphtheria, and pertussis (Tdap)vaccine regardless of the interval since the last dose of tetanus-diphtheria (Td) vaccine was administered (Td or Tdap boosters shall be received every 10 years); and the current year's seasonal influenza vaccination.


    Supplemental Questions:
    You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

    In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

    To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

    Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.

    Requesting an AHP Letter can be found at AHP Letter or by calling DARS at

    Note:

    Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.


    Contact Information


    Name:
    Peninsula Health Department


    Phone:

    Email:
    HPHD..VIRGINIA.GOV

    In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

    To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

    Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.

    Requesting an AHP Letter can be found at AHP Letter or by calling DARS at

    Note
    :

    Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

    Advertised: 18 May 2024 Eastern Daylight Time

    Applications close: 01 Jun 2024 Eastern Daylight Time


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