Grants & Contracts Lead Specialist - New York, United States - The Legal Aid Society

Description

Grants & Contracts Lead Specialist
Jun 14, 2024

The G&C Lead Specialist is a subject matter expert for Grants assigned to their portfolio. They manage the work of Grants and Contracts Analysts who are responsible for entering budgets, preparing, and submitting bills to funders and tracking contract receivables and balances, promptly close out Grants and meet deadlines.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Manages and prioritizes workflow of the G&C Analyst team
• Reviews work of G&C Analysts to ensure accuracy, resolves inconsistencies as needed
• Advises team on funders requirements; ensures that all billing actions comply with Legal Aid Society, local, state, and federal guidelines
• Trains, mentors, and coaches the G&C Analysts
• Partners with the Grants & Contracts Manager to analyze the workflow and productivity, for efficiency and accuracy and make recommendations as applicable
• Work with FP&A to review, and complete budget narratives and provide guidance on funders requirements for budget development
• Drafts and distributes weekly reports of invoicing and billing metrics
• Oversees the preparation and timely submission of budgets, periodic reporting including monthly invoices, supporting documents and other requested materials to major government funders and private foundations
• Maintains and/or ensures maintenance of all records related to information requested and provided to various funders
• Maintains records of all Grants and Contracts in designated repository
• Interact with all Finance and cross-divisional teams to coordinate staff allocation changes as appropriate
• Monitors and manages all billings and related reporting deadlines
• Ensures that program applications and/or contract budgets are prepared, finalized, and submitted accurately and timely
• Oversees subcontractor invoicing and payment processes
• Excellent written and verbal communication, problem-solving and decision-making skills
• Sense of professionalism, confidentiality, independent and a strong work ethic
• Reviews contract vouchers and billing submission packages and reports due to government/private funding sources on a timely basis
• Ensure compliance with New York City's post payment audit requirements.
• Reviews staff allocation changes and ensure that they are updated in Financial Edge
• Verifies that reimbursements match contract amounts
• Initiate timely and accurate follow-up on outstanding accounts receivable balances with grantors
• Assists with individual program audits, as well as the Society's year-end audit when necessary
• Work with the unit leadership to ensure that the billing processes are documented, and that the documentation is kept current and tested
• Perform all other related duties as assigned

• Minimum of BA/BS degree required, with a focus in Finance, Accounting, or related field
• 7+ years of relevant work experience
• Nonprofit experience preferred
• Working proficiency in Excel
• Prior supervisory experience
• Experience working with Financial Edge or similar accounting software
• Understanding of grants and billing practices and laws
• Understand when to delegate tasks and when to escalate critical time sensitive issues
• Demonstrate a commitment to quality, accuracy, and thoroughness
• Versatile in handling multiple tasks simultaneously in accordance with highest priority
• Ability to meet deadlines, which may require a flexible schedule, as extended working hours may be required during month-end and year-end
• Excellent written and verbal communication, organization, and problem-solving and decision-making skills
• Sense of professionalism, confidentiality, and a strong work ethic
• Excellent supervisory & time management skills
• Strong analytical and technological skills

SALARY TRANSPARENCY

The posting reflects the range of potential salaries for the role. The specific salary offers will be dependent on candidate qualifications, including collectively bargained salary steps for unionized roles.

Salary Range/ Salary: $79, $111,445.00

SALARY AND BENEFITS

The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information. Salary and benefits information will be available to applicants, when and if an offer is made.

Click here to read more about the benefits of working at The Legal Aid Society

HIGHER EDUCATION AND LOAN FORGIVENESS

The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs.

Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice.To learn more, click the links below.

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us.

WORK AUTHORIZATION

All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.)

HOW TO APPLY

All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email -

As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one's internal deeply-held sense of one's gender which may be the same or different from one's sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one's name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.

Please submit these documents as a single combined PDF when you apply via the LAS (Legal Aid Society) Recruitment Portal.

• Cover Letter
• Resume