- Create folder records in the firm's records management system following all quality check guidelines; includes preparing and printing labels, affixing labels to folders, and circulating and delivering new folders and/or labels to the requestor
- Pull files from shelves and boxes, including checking out and hand delivering
- Order boxes from off-site storage
- Check in, reshelve or rebox folders
- Maintain Records Center including, but not limited to, misfiles, shifting and archiving
- Manage and assist legal and administrative staff with file archiving and sending files to off-site storage as needed
- Ensure accurate inventory for all shelved and archived folders
- Perform periodic electronic scan to update the circulation history in the records management system
- Provide basic document interfiling support
- Provide shredding support and services, including ensuring consoles are serviced regularly (or as requested), preparing materials for shredding vendor pickups and other shredding-related services
- Coordinate with off-site storage facility to order and review files for disposition; track and maintain disposition documentation
- Gather and perform review of files leaving the firm
- Validate inventory of inbound files and assist with entry to the records management system
- Assist with other administrative tasks; perform other records job responsibilities as assigned and needed
- 2+ years' experience office experience; experience in a professional services firm a plus
- Basic knowledge of legal records retention policies and practices
- Demonstrated ability to use records management software or ability to learn quickly
- High School graduate or GED equivalent required; college degree preferred
- Knowledge of Microsoft Office software and experience working with various records preferred
- Ability to handle moderately stressful situations in a calm, composed manner
- Attention to detail and quality control
- Customer service, analysis, troubleshooting, problem-solving and follow-up skills
- Time management skills
- Communication skills, both verbal and written, within all levels of a professional services organization, including interpersonal skills
- First Stop Health Telemedicine: Speak with a licensed physician or mental health counselor 24/7, consultations covered by the firm
- TELUS Health Employee Assistance Program: Receive support with mental, financial, physical, and emotional wellbeing
- Voluntary Pet Insurance
- Milk Stork: Virtual lactation consulting, breast milk shipping and nutritional testing covered by the firm
- Wellness Benefits:
- Peloton App
- Headspace App
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Temporary Records Analyst - Seattle, United States - Davis Wright Tremaine
Description
Davis Wright Tremaine LLP is looking for a Records Analyst to join our team in our Seattle office.
This is a temporary position lasting six to nine months, with potential to convert to a full-time opportunity for the right candidate.
This is an essential position that will require five day in-office. The primary responsibilities for the Records Analyst position are to provide services, support and maintenance of firm and client records throughout the records lifecycle. As part of the firm's Information Governance department, primary responsibilities consist of preparing and printing folder labels, pulling and delivering files, and preparing files for off-site storage. Position requires certain physical capabilities in order to perform all tasks - see details below.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a typical day you will:
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
Additional benefits include:
The hourly range for this position in Washington is $25.64 to $28.21. Actual pay will be adjusted based on the candidate's education, training, experience and other job-related factors permitted by law. Paid sick leave is accrued on a biweekly basis at a rate of 1 hour per 30 hours worked. Temporary employees working at least 30 hours per week may be eligible for health insurance with an optional HSA, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, Healthcare and Dependent Care Flexible Spending Accounts, sick time, and an employee assistance program.
Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine - central to who we are and what we do. Our vision is to foster a culture where all talented individuals - including those who are from traditionally underrepresented communities in the legal profession - can have, and can see, a path to success. We embed DEI throughout our law firm with our four-pillar framework: Community, Growth, Education, and Engagement. We invite you to learn more about our commitment to DEI at
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected].
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