Assistant Dean and Senior Director, Academic Affairs - Chicago, United States - Workday

Workday Chicago, United States

4 days ago

Description

Department

BSD HRO Human Resources
About the Department

The Assistant Dean (AD) provides strategic administrative leadership for academic affairs as an essential and broad function serving a diverse faculty and physician talent pool for the Biological Sciences Division (BSD), the largest Division at the University of Chicago; oversees all administrative and operational functions related to the faculty life cycle (including recruitment, appointment, and reappointment processes) in a compliant fashion.

The Office of Academic Affairs (OAA) is a serviceoriented unit in the Dean's Office devoted to overseeing faculty searches, managing institutional data, and working collaboratively reviewing proposals from appointive units for faculty and other academic appointees.

The BSD
OAAplays a critical role in the BSD in training, supporting, and advising academic administrators and departmental leadership.

The AD establishes the BSD's goals and strategies for aligning its faculty policies and processes with the strategic vision for University of Chicago, including the faculty and physician requirements of the school and its affiliated hospitals and health system.

The rigorously structured faculty appointment and promotion processes help to ensure the quality of University of Chicago faculty and physicians, which is key to the success of our education, research, and patient care missions.

Job Summary

The job ensures compliance to the University's academic affairs priorities by developing and implementing relevant procedures and policies within the BSD.

Works closely with the Dean and/or leadership in the development of unit strategies and plans.
Responsibilities

The Assistant Dean will be responsible for direct oversight of 2 Associate Directors and 2 Academic Affairs Specialist within the Office of Academic Affairs and indirectly aligning the work of several academic affairs professionals within the BSD clinical and basic science Departments.

The AD will ensure there is expertise, ample coverage for the routine work of managing Dean'slevel reviews of position requests postings, offer letters, appointments, reappointments, and promotions. The AD is ultimately responsible for

hiring

and

retaining

OAA
staff,

insuring

their

career

development,

engagement,

and

performance.

Partners closely with
OAAleadership to build and execute academic affairs strategies, policies, and processes in partnership with the Office of Provost and consistent with applicable Federal, State, and local law and UChicago policies.

The AD advises on the interpretation

of

University

policies

and

the

development

of

Divisionwide

policies,

procedures, programs, and processes that enhance the recruitment, retention and development of stellar and diverse faculty.

Further, the Assistant Dean advises Department Chairs, Institute Directors, and other Faculty Leaders on strategic efforts related to faculty recruitment, appointment, promotion, development, and retention issues.

The AD collaborates with the Office of Faculty Affairs and the Office of Diversity and Inclusion on diversity, wellness, and engagement initiatives as they relate to faculty and other academics.

The Assistant Dean has oversight for the structure, processes, and systems for academic affairs across the BSD, and consequently directs the training and processes conducted by academic affairs staff distributed in departments and institutes.

The Assistant Dean will also contribute to improving, refining, and simplifying processes related to the

management of over 2,000 academic personnel, affiliates, and visitors within the Division of the Biological Sciences. A particular focus will be working closely with chairs, executive administrators, and academic affairs administrators throughout the BSD in anticipating issues and preemptively solving problems that may arise in the course of academic review, but also developing tools, standards, and practices that will streamline the recruitment and the human resources management of faculty and other academic

appointees.

The Assistant Dean will be expected to create and maintain resources such as online resources, standard work, and other communication and materials to support the work

of academic affairs staff within the Division and academic departments, streamlining processes ,

and

eliminating

barriers

to

accurate

and

efficient

work,

whenever

possible.

A

critical

responsibility

will

be

to

ensure

accurate

tracking/reporting

of

recruitment

and

other activities to appropriately manage the workload of the Associate Directors and to meet the needs of the BSD's academic departments and the larger

Division.

The Assistant Dean will partner with BSDIS to leverage technology and business intelligence

tools

to

produce

key

trends,

regular

status

updates

and

reports

regarding recruitment and other activity (e.g. terminations, leaves) within the

BSD.

Additional responsibilities include partnering with BSDIS to develop data management and reporting

systems

to

ensure

data

confidentiality

and

integrity,

as

well

as

delivering

accurate and comprehensive faculty data internally, and to external organizations such as the AAMC, and accrediting bodies (LCME) and others, as appropriate.

Finally, as needed, the Director will assist and support departments with issues related to immigration, visa applications, etc. and will provide direct support for central, highlevel Divisional faculty searches.

Identifies

operational

goals

and

oversees

allocation

of

resources

to

meet

priorities.

Ensures compliance of staff with organizational, University and other relevant policies and guidelines.

Oversees the management of human resources activities for staff and academic employees, including the academic appointment processes, hiring, orientation, performance

planning

and

compensation,

staff

development,

and

employee

relations.

Performs other related work as

needed.

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field.
Work

Experience:
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
Certifications:Preferred Qualifications

Education:
Graduate degree strongly preferred.

Experience:
Faculty affairs/academic affairs or with faculty in a legal or human resources capacity.

Experience working in academic medicine.

Preferred Competencies
Strong verbal and written communication skills.

Strong problemsolving skills.

Effective interpersonal skills including outstanding judgment, discretion, and ability to maintain strict confidentiality.

Proven track record of working with multiple stakeholders to build successful policies and processes.

Keen attention to detail.

Knowledge of labor laws and HR practices relevant in a University setting strongly.

Demonstrated ability to translate complex data into clear, thoughtful, and actionable reports.

Excellent computer skills evidenced by proficiency in Outlook, Word, Excel, PowerPoint, and Adobe Acrobat.

Proficiency with Workday, Interfolio or similar data management systems.

Working Conditions
Office Environment.

Application Documents
Resume (required)

Cover Letter (preferred)

When applying, the document(s)

MUST
be uploaded via the

My Experience

page, in the section titled

Application Documents

of the application.

Job Family

Administration & Management
Role Impact

People Manager
FLSA Status

Exempt
Pay Frequency

Monthly
Scheduled

Weekly Hours

40
Benefits Eligible

Yes
Drug Test Required

No
Health Screen Required

No
Motor Vehicle Record Inquiry Required

No
Posting Statement

The University of Chicago is an

Affirmative Action/Equal Opportunity/Disabled/Veterans

and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.

For additional information please see the

University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call

or submit a request via

Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history.

A conviction does not automatically preclude University employment.

Rather, the University considers conviction information on a casebycase basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.

The Report can be accessed online at:
. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL

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