- Provide administrative support, including greeting visitors, managing light phone duties, relaying messages, handling emails, and correspondence.
- Coordinate travel arrangements for team members and guests.
- Coordinate shipping through various carriers like FedEx, UPS, and DHL.
- Assist with AP/AR with the CFO and Office Administrator.
- Data management using Monday boards and Sharefile.
- Aid project managers in tracking RFQs and projects.
- Point of contact for office vendors.
- Take notes for team meetings.
- Review incoming leads and follow-up for information.
- Work with the Field Coordinator to compile weekly field payroll.
- Support fellow team members on special projects as needed.
- Looking for a home with a great group of people.
- Great at organizing and prioritizing daily tasks.
- Proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat.
- Experience with Quickbooks a plus.
- Loves a quiet office environment and enjoys supporting a close-knit team.
- Brings a positive attitude and a good sense of humor to the workplace.
- Enjoys preparing up for meetings, holidays and other events.
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Executive Administrative Assistant - Lake Forest, United States - UIG
Description
Job Description
Job DescriptionUIG Tanks is located in Lake Forest near the 241 toll road. Quiet and casual office environment.
We maintain standard hours from 8:00 AM to 5:00 PM, Monday through Friday, with very rare overtime requirements.
Your roll will be working with the Office Administrator to assist the President, CFO, and Project Managers, as well as assist with the needs of the field teams.
We are looking for someone with an upbeat attitude and a great sense of humor. Some days are bustling and others give you a time to catch up on non-urgent works.
Below are some of the job responsibilities.
Our Ideal Candidate:
