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    Contract Management Specialist - Atlanta, United States - GeorgiaGov

    GeorgiaGov
    GeorgiaGov Atlanta, United States

    2 weeks ago

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    Description

    (Hiring salary will be based on experience, credentials, pay equity, and statewide rules. )

    GENERAL DESCRIPTION:

    The Department of Administrative Services is the State of Georgia's enterprise solution for human resources administration, risk management and state purchasing. Through the efforts of our employees, we provide enterprise leadership, business services and solutions to help state entities improve organizational efficiency, workforce performance and policy compliance. With over $5 billion dollars of spend under management, the State Purchasing Division, is tasked with managing the development of the state procurement policies, strategic sourcing for state entities and ensuring that procurement professionals are both educated and compliant with current regulations.

    The Contract Management Specialist will lead all post-award activities for assigned goods/services categories. The contracts management function will provide a vital role in assuring adequate performance of all contract offerings provided to end users through DOAS led sourcing activities. The position will establish performance guidelines for awarded suppliers, conduct regular checkpoints to validate achievement of performance targets and maintain productive relationships with agency end users and suppliers. Reporting to the Contracts Management Manager and working alongside the Agency, Goods and Services units, the position will manage contracts that align with solicitation documentation and solicit feedback from state entities and other end users to ensure satisfaction with the goods and services as outlined in the contract. In addition to the primary duties outlined, this position will lead the statewide contract marketing strategy for all assigned categories.

    Job Responsibilities:

    oManage all assigned contract activities, including development, marketing, and supplier performance assurance

    oMaintain contractual records and documentation such as receipt and control of all contract correspondence, statewide contract information sheets, contractual changes, status reports and other documents for all state-wide contracts.

    oServe as the point of contact for customers on contractual matters. Act as contractual "middleman" between end users and suppliers, ensuring timely review and approval/reconciliation of variations

    oFoster relationships with agencies, other key stakeholders and suppliers to ensure that agencies and other end users are receiving needed services and goods and suppliers have all necessary support to achieve successful performance

    oReview contractual performance of both parties to ensure compliance with terms and identify conflicts or changes requiring resolution at contract renewal

    oPerform quarterly reconciliations of supplier spend data to ensure accurate collection of all administrative fees

    oIdentify emerging and shifting agency needs and provide information to solicitation-focused units for future sourcing activities

    oEstablish schedules and checkpoints to ensure vendor performance and accountability

    oEducate agencies on beneficial offerings and solicit end user feedback to drive improvement efforts

    A Contract Management Specialist, Senior may be identified through this recruitment effort. Additional Responsibilities of Contract Management Specialist, Senior include:

  • Supervise Contract Management Assistants
  • Manage complex amendments/price negotiations
  • Ensure integrity of contract documentation, price files, catalogs and punchouts
  • Ensure Collection activities are current
  • Collection and reporting of operational metrics

    • Required Knowledge, Skills and Abilities:

  • Demonstrated project management abilities
  • Strong oral and written communication and presentation skills
  • Intermediate level proficiency in Microsoft Word, Excel and PowerPoint
  • Detail and multi-task oriented
  • Ability to work cooperatively and persuasively with external and internal leadership
  • Understanding of major industry categories, supply markets and products
  • Experience developing contracts and performing supplier maintenance activities

    • This position may require occasional travel.

    Completion of a pre-employment background check is required .

    DOAS participates in a hybrid work environment and

    MINIMUM ENTRY QUALIFICATIONS:

    Bachelor's degree in business administration, public administration or a directly related field from an accredited college or university AND Three years of experience in a purchasing environment, One year of which in a lead/supervisory role

    OR Six years of experience in a purchasing environment, One year of which in a lead/supervisory role

    OR One year of experience at the lower level Purchase/Procurement Agent 3 (FEP022) or position equivalent.

    * Note: Some positions may require certification.

    Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

    PREFERRED QUALIFICATIONS: Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess one or more of the following items below.

  • Two years of procurement management experience for large and diverse private or public organization
  • Relevant advanced degree from accredited institution
  • Prior procurement experience with a State of Georgia agency or entity
  • Experience with Team Georgia Marketplace and/or PeopleSoft Financials
  • Working knowledge of agencies, university system and public procurement
  • Experience with Lean, Six-Sigma and/or Agile implementation and management
  • Relevant procurement or training certification such as a Certified Public Purchasing Officer (CPPO) or a Certified Purchasing Manager (CPM)

    • This position is subject to close at any time once a satisfactory applicant pool has been identified.

    DOAS is an equal opportunity employer

    Kristen Matekenya in DOAS Human Resources at or

    Bachelor's degree in business administration, public administration or a directly related field from an accredited college or university AND Three years of experience in a purchasing environment, One year of which in a lead/supervisory role OR Six years of experience in a purchasing environment, One year of which in a lead/supervisory role OR One year of experience at the lower level Purchase/Procurement Agent 3 (FEP022) or position equivalent. Note: Some positions may require certification. Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.
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