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    Contract Management Specialist - Atlanta, United States - State of Georgia

    State of Georgia
    State of Georgia Atlanta, United States

    3 weeks ago

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    Description
    Administrative Services, Department of - DOAS1 day ago(Hiring salary will be based on experience, credentials, pay equity, and statewide rules. )


    GENERAL DESCRIPTION:


    The Department of Administrative Services is the State of Georgias enterprise solution for human resources administration, risk management and state purchasing.

    Through the efforts of our employees, we provide enterprise leadership, business services and solutions to help state entities improve organizational efficiency, workforce performance and policy compliance.

    With over $5 billion dollars of spend under management, the State Purchasing Division, is tasked with managing the development of the state procurement policies, strategic sourcing for state entities and ensuring that procurement professionals are both educated and compliant with current regulations.

    The Contract Management Specialist will lead all post-award activities for assigned goods/services categories.

    The contracts management function will provide a vital role in assuring adequate performance of all contract offerings provided to end users through DOAS led sourcing activities.

    The position will establish performance guidelines for awarded suppliers, conduct regular checkpoints to validate achievement of performance targets and maintain productive relationships with agency end users and suppliers.

    Reporting to the Contracts Management Manager and working alongside the Agency, Goods and Services units, the position will manage contracts that align with solicitation documentation and solicit feedback from state entities and other end users to ensure satisfaction with the goods and services as outlined in the contract.

    In addition to the primary duties outlined, this position will lead the statewide contract marketing strategy for all assigned categories.

    The agency provides enterprise business solutions for Executive Branch Agencies. DOAS is a hybrid work environment and telework is encourage with some days in the office required.


    Job Responsibilities:


    oManage all assigned contract activities, including development, marketing, and supplier performance assuranceo Maintain contractual records and documentation such as receipt and control of all contract correspondence, statewide contract information sheets, contractual changes, status reports and other documents for all state-wide contracts.o Serve as the point of contact for customers on contractual matters.

    Act as contractual middleman between end users and suppliers, ensuring timely review and approval/reconciliation of variationsoFoster relationships with agencies, other key stakeholders and suppliers to ensure that agencies and other end users are receiving needed services and goods and suppliers have all necessary support to achieve successful performanceoReview contractual performance of both parties to ensure compliance with terms and identify conflicts or changes requiring resolution at contract renewaloPerform quarterly reconciliations of supplier spend data to ensure accurate collection of all administrative feesoIdentify emerging and shifting agency needs and provide information to solicitation-focused units for future sourcing activitiesoEstablish schedules and checkpoints to ensure vendor performance and accountabilityoEducate agencies on beneficial offerings and solicit end user feedback to drive improvement effortsA Contract Management Specialist, Senior may be identified through this recruitment effort.


    Additional Responsibilities of Contract Management Specialist, Senior include:

    Manage complex amendments/price negotiationsEnsure integrity of contract documentation, price files, catalogs and punchoutsEnsure Collection activities are currentCollection and reporting of operational metricsRequired Knowledge, Skills and Abilities:Demonstrated project management abilitiesStrong oral and written communication and presentation skillsIntermediate level proficiency in Microsoft Word, Excel and PowerPointDetailand multi-task orientedAbility to work cooperatively and persuasively with external and internal leadershipUnderstanding of major industry categories, supply markets and productsExperience developing contracts and performing supplier maintenance activitiesThis position may require occasional travel.

    Completion of a pre-employment background check is required .DOAS participates in a hybrid work environment andTelework is encouraged with some days in the office required.


    MINIMUM ENTRY QUALIFICATIONS:


    Bachelor's degree in business administration, public administration or a directly related field from an accredited college or university AND Three years of experience in a purchasing environment, One year of which in a lead/supervisory roleOR Six years of experience in a purchasing environment, One year of which in a lead/supervisory roleOR One year of experience at the lower level Purchase/Procurement Agent 3 (FEP022) or position equivalent.

    *Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis

    PREFERRED QUALIFICATIONS:

    Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess one or more of the following items below.

    Two yearsof procurement management experience for large and diverse private or public organizationRelevant advanced degree from accredited institutionPrior procurement experience with a State of Georgia agency or entityExperience with Team Georgia Marketplace and/or PeopleSoft FinancialsWorking knowledge of agencies, university system and public procurementExperience with Lean, Six-Sigma and/or Agile implementation and managementRelevant procurement or training certification such as a Certified Public Purchasing Officer (CPPO) or a Certified Purchasing Manager (CPM)Due to the volume of applications received, we are unable to provide information on application status by phone or email.

    Only those applicants selected for an interview will be contacted by the hiring agency.
    This position is subject to close at any time once a satisfactory applicant pool has been identified.

    DOAS is an equal opportunity employerShould you need an alternate method to apply as a reasonable accommodation, please contactWhen applying for this position, you will be asked if you meet the minimum qualifications for this position as stated below and may possibly be presented with additional questions to assess preferred qualifications.

    Preference will be given to applicants who meet one or more of the preferred qualificationsBachelor's degree in business administration, public administration or a directly related field from an accredited college or university AND Three years of experience in a purchasing environment, One year of which in a lead/supervisory role OR Six years of experience in a purchasing environment, One year of which in a lead/supervisory role OR One year of experience at the lower level Purchase/Procurement Agent 3 (FEP022) or position equivalent.


    Note:
    Some positions may require certification.


    Note:
    An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis

    Agency Logo:

    Requisition ID:
    FAC0463Number of Openings: 1

    Advertised Salary:
    $46,000 - $59,000 per yrShift: Day Job

    Posting End Date:
    May 26, 2024My Profile Create and manage profiles for future opportunities.
    Transportation, Georgia Department of - GDOTTransportation, Georgia Department of - GDOTProvided by the Georgia Department of Administrative Services#J-18808-Ljbffr
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