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    Project Support Officer - Midlothian, United States - Association for Project Management

    Association for Project Management
    Association for Project Management Midlothian, United States

    1 week ago

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    Description


    Loriens leading public sector client is looking for a skilled Project support officer to join their team within their growing Change lab on an initial 12 month contract.

    Management and administration of finance processes within lab. Maintain finance workbook - identify and correct errors. Present finance data in understandable format, along with analysis, and proposed opportunities for adjusting budget variance. Ensure accuracy and consistency of finance data across multiple formats, and coherency of message. Liaise with department finance team on lab finance data
    Tracking delivery progress within the lab, and using this understanding to draft progress tracking and reporting, ensuring quality of reporting and appropriateness for various stakeholders
    Provide support to lab leads to prepare pack for Executive Actions Boards (EAB) and ensure actions for EAB are progressed
    Maintain lab RAID log and escalate actions. Supporting effective risk and issue tracking, facilitating workshops, maintaining tracking

    Become familiar with the internal governance framework - LOAD - and be an ambassador for cascading and embedding the use of the LOAD framework in labs and the wider community.

    Be a point of contact in the lab for coaching on LOAD framework
    Facilitate the preparation and maintenance of the collateral for the Authority to Proceed Packs (ATPs) for each work stream as they move through the LOAD Framework
    Collate, ready for presentation all of the necessary collateral needed for preparing the internal and external audit assessments within your lab
    Facilitate meetings where required
    Actively participate in all " Community of Practice" meetings and events (PMO)
    Understand value / benefits, and measurements of value

    Understand Azure DevOps, or Jira/Confluence, and have or develop the ability to offer support to LAB team members and the capability of generating reports as required.

    Understand the relevant lab data, explore and innovate ways of presentation to communicate with impact
    To support the lab in compliance with relevant policies and procedures e.g.

    corporate project control framework, acting as a source for guidance, standards and documentation, drafting and submitting forms and required documentation.

    Maintaining up to date civil lab records for example lab resourcing and communications events/plans
    Arranging and facilitating the full range of project events, e.g. external audits and stakeholder events
    Where required, arranging meetings, drafting, collating and issuing papers and agendas, provide a minute taking role
    Organise appropriate induction for all new starts in the lab

    Business Skills:

    • Understand business vision and value targeted of the lab
    Value measures and weighting
    Pace, timing and business expectation

    Time dependent enablers and attached value impacts

    Understand LOAD and audit processes and documentation

    Human Resource Skills:

    • Lead through example and contribute to the appropriate agile culture and values to enable business agility
    Coaching skills

    This role contributes to:
    Delivery of value within the lab
    Supporting and developing agile delivery teams
    Capability of understanding the translation of operational strategic objectives into targeted value outcomes, themes and epics

    Essential skills and experience:
    Experience managing project level financial reporting, organising events e.g. audit or whole lab delivery events
    Good experience in embedding governance within team
    Good People and communication skills
    Ability to improvise and adapt
    Work to deadline and mange workload to prioritise
    Act as the "go to" person within Labs for LOAD, audit and RAID questions and guidance
    Explain his/her area of expertise clearly to others
    Not only answer why things are done, but how
    Confident report builder using available report building tools

    Desirable skills and experience:
    The candidate will have an awareness of Digital Scotland Service Standards and Government Digital Services (GDS)
    Worked in Agile delivery environments previously
    Understand the language/terms/jargon in their assigned lab
    Experience of Azure Dev Opps and or previous experience using Jira and Confluence

    Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

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