- Produce documents following Company standards. Communicate clearly and accurately, and write clear, correct sentences
- Multi-task effectively with frequent interruptions and get back-on-track
- Prioritize tasks and work assignments
- Adapt quickly to changing and fast-paced work environment
- Strong communication and interpersonal skills with all levels of management in a professional and cooperative way
- Aptitude for repair and maintenance of all office machines such as phone systems, copiers, facsimile machines, etc.
- Positive Attitude
- High school diploma or equivalent
- Successful work experience in a front office setting or in another clerical position
- Strong working knowledge of office procedures and basic accounting principles
- Ability to effectively use and maintain office equipment
- Solid knowledge of Microsoft Office Suite software
- Outstanding communication skills and excellent typing skills
- Great organizational and multi-tasking abilities
- Ability to lift, push, pull, or otherwise move material, equipment, or supplies weighing up to 30 pounds in weight, may be exposed to chemical irritants or allergenic materials in working with office equipment and supplies
- Ability to read, watch or otherwise look at a computer monitor up to 50% of the workday
- Satisfactory references and background check, including a valid California Drivers License and clean DMV record.
- Bright and open office environment in the heart of downtown Santa Barbara
- Paid downtown Santa Barbara parking
- Collaborative workspaces with stand and sit electric desks with multiple monitors
- Killer kitchen with state-of-the-art coffee, cappuccino, and espresso machines
- Health, dental, vision, life, and long-term disability benefits
- Competitive compensation
- 401k and liberal company match
- Coastal Housing Partnership membership
-
Office Coordinator
3 weeks ago
Mental Wellness Center Santa Barbara, United StatesJob Title**:Office Coordinator** · Classification: Full-Time, Non-Exempt · Location: Mental Wellness Center · 617 Garden Street · Santa Barbara, CA 93101 · Reports To: Sr. Human Resources Manager · **ROLE SUMMARY** · As the Office Coordinator at Mental Wellness Center, you will b ...
-
Office Coordinator
1 week ago
The Warner Group Architects, Inc. Santa Barbara, United StatesSanta Barbara based architectural and interior design firm, currently has a position available for a full-time Office Coordinator. · - Complete daily opening and closing office procedures · - Maintaining a clean and organized office environment · - Interface with clients, direct ...
-
Office Coordinator
3 weeks ago
Bega North America Inc Carpinteria, United States**BEGA North America is a world-renowned manufacturer of architectural lighting solutions**. · **Illuminating What Matters**: · A guiding light for elevating our thinking beyond day-to-day activity in a clear and memorable way, BEGA North Americas vision intentionally possesses m ...
-
Office Coordinator
2 weeks ago
Towbes Group Santa Barbara, United StatesORPORATE SERVICES OFFICE COORDINATOR SANTA BARBARA, CA The Towbes Group, Inc. is a premier property management firm with 65 years of experience in the Tri-County area and has distinguished itself as an innovative organization and a vital member of th Office Coordinator, Corporate ...
-
Front Office Coordinator
5 days ago
Karen Lacks & Co. Real Estate Carpinteria, United StatesJob Overview: · **Duties**: · - Open daily volume of Mail, rent checks, correspondence · - Code, process and scan all mail, including invoices and correspondence · - Post all incoming Rents and income from mail · - Answer phones, retrieve messages and return phone calls in profes ...
-
Sales Office Coordinator
1 week ago
Hilton Santa Barbara, United StatesJob Description · Provides the director and managers of sales and marketing with administrative and clerical support including word- processing, typing, e-mailing, filing, data-entry, faxing, copying, corresponding, answering telephones, processing mail, taking notes and/or dicta ...
-
MNS Engineers Inc Santa Barbara, United StatesJob Description · Job DescriptionDescription:MNS Engineers, Inc. (MNS) is a fast growing, profitable multi-service infrastructure consulting firm offering construction management, civil engineering, and surveying services throughout California. MNS is jointly owned by the managem ...
-
Office Coordinator
3 weeks ago
Staffmark Goleta, United StatesAre you an administrative professional looking for a new opportunity to showcase your skills? Join Staffmark as we search for an Office Coordinator in Goleta, CA. This part-time role offers the chance to refine your administrative abilities while enj Office Coordinator, Coordinat ...
-
Business Manager
3 weeks ago
University of California, Santa Barbara Santa Barbara, United States**Job Code**: 004263 · **Job Open Date**: 05/09/24 · **Application Review Begins**: 05/24/24 · **Department Code (Name)**: DEIN · **Percentage of Time**: 100% · **Union Code (Name)**: CX · **Employee Class (Appointment Type)**: Career · **FLSA Status**: Non-Exempt · **Classified ...
-
Part-time Office Assistant
3 weeks ago
Avant Global, LLC Santa Barbara, United States Part time**Position Overview**: · We're in search of an adaptable and detail-oriented Office Assistant, tailor-made for college students, to provide comprehensive support to both our CEO and team. This part-time role offers flexibility in hours, ensuring a harmonious balance between acade ...
-
Undergraduate Intake Advisor
3 weeks ago
University of California, Santa Barbara Santa Barbara, United States**Job Code**: 004722 · **Job Open Date**: 4/16/24 · **Application Review Begins**:5/1/24; open until filled · **Department Code-Name**: ENGR - Dean, College of Engineering · **Percentage of Time**: 50% · **Employee Class (Appointment Type)**:Staff (Career) · **FLSA Exemption Stat ...
-
Program Manager Ii
3 weeks ago
Mission Support and Test Services, LLC Santa Barbara, United StatesOverview: · Mission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site (NNSS) for the U.S. National Nuclear Security Administration (NNSA). Our MISSION is to help ensure the security of the United States and its allies by providing high-h ...
-
Administrative Coordinator
3 weeks ago
University of California, Santa Barbara Santa Barbara, United States**Job Code**: 4722 · **Job Open Date**: 4/10/2025 · **Application Review Begins**: 4/25/2024; open until filled · **Department Code (Name)**: SASC (South Hall Administrative Support Center) · **Percentage of Time**: 100% · **Union Code (Name)**: CX (Clerical) · **Employee Class ( ...
-
Director of Development, Math, Life
3 weeks ago
University of California, Santa Barbara Santa Barbara, United States**Job Code**:000462 · **Job Open Date**:5/9/24 · **Application Review Begins**:5/24/24 · **Department Code (Name)**: DEVL (DEVELOPMENT) · **Percentage of Time**:100 · **Union Code (Name)**:99-Non Represented · **Employee Class (Appointment Type)**:Staff: Contract · **FLSA Status* ...
-
Scheduling Coordinator
2 weeks ago
BrightStar Care of Santa Barbara/Santa Ynez Santa Barbara, United States**Do you have scheduling experience? We are seeking a Scheduling Coordinator to join our Home Care Office Support Team. This position includes After-Hours/Weekends On-Call rotations as well.** · The Scheduling Coordinator will be responsible for assigning caregivers in a manner t ...
-
Clinical Research Assistant Ii
2 weeks ago
Sansum Diabetes Research Institute Santa Barbara, United States**ESSENTIAL DUTIES AND RESPONSIBILITIES** · In close collaboration with the Clinical Research Coordinator and Principal Investigator, the incumbent will serve as support staff to the clinical research department in clinical trials, following company SOPs, ICH GCPs, protocols, all ...
-
Member Services Representative
3 weeks ago
CenCal Health Santa Barbara, United States**Join our team as a Member Service Representative** · **CA Salary Range**:$ $34.74 per hour. · **Location**:Santa Barbara. Hybrid schedule, 2 days in-office per week. · **Job Summary**: · As a Member Services Representative (MSR) at CenCal Health, you will be the frontline advoc ...
-
Project Manager
3 weeks ago
TynanGroup LLC Santa Barbara, United StatesCompany Description · TynanGroup is a national real estate development services firm that has been helping clients successfully navigate the development process for over two decades. With more than $8 billion worth of project experience, TynanGroup is a leader in the industry; re ...
-
Office Manager
3 weeks ago
Purple Painting Santa Barbara, United States**Office Manager & Sales** · **Purple Painting is looking to hire an Office Coordinator to assist with daily management of company operations. This includes but is not limited to**: · Office operations · - Run social media accounts - Instagram, Facebook (includes maintaining comp ...
-
Unit Coordinator
2 weeks ago
Sansum Clinic Santa Barbara, United StatesThe Unit Coordinator ensures and optimizes the efficient delivery of patient flow and paperwork for Sansum Clinic services. They will greet patients in a polite, prompt, helpful and compassionate manner. They will provide all necessary instructions/directions and provide exemplar ...
Office Coordinator - Santa Barbara, United States - Towbes Group
Description
ORPORATE SERVICES OFFICE COORDINATOR SANTA BARBARA, CAThe Towbes Group, Inc.
is a premier property management firm with 65 years of experience in the Tri-County area and has distinguished itself as an innovative organization and a vital member of the community.
We are looking for an experienced Office Coordinator to work at our corporate office located in the heart of downtown Santa Barbara.
The Office Coordinator functions as the First Impression Specialist at the front desk and is the primary point person for the corporate office.
Our ideal candidate is someone who has a pleasant and welcoming demeanor, and enjoys being part of an exciting office environment.
Primary Duties:
The Office Coordinator is responsible for administrative tasks assigned to the Corporate Services department.
The Office Coordinator ensures the department provides high-quality customer service and administrative support to the corporate office team members across multiple departments.
Areas of Accountability:
Office Reception. Greet all visitors, clients, vendors and directs them appropriately. Answers multiple phone lines professionally and courteously. Screens each call by obtaining the name and nature of the call, then routes the call appropriately.
Common Area, Office Supplies and Equipment. Oversees the purchasing, organization and maintenance of the corporate office supply room. Ensures kitchen, workroom, and conference rooms are stocked and clean.
Tenancy Responsibilities.
Coordinates with the Commercial Property Managers to ensure that the Company complies with its landlord responsibilities regarding janitorial services and pest control for the corporate office suite.
Mail, Packages, and Errands.Collection of incoming and outgoing mail, deliveries, pickups, adding funds to postage meter when necessary, and performing other errands such as, retrieving boxes to and from storage.
Responsible for scanning daily invoices notices and statements to appropriate departments. Prepares and drops off FedEx shipments.Reporting for Supplies, Copiers, and Supplies. Responsible for coding Corporate Services supply invoices and billing appropriate parties.
Records number of copies from copiers and postage recharge amounts on a monthly basis and submits these to the Accounting Department.
Employee Onboarding.Assists with onboarding of new hires including orientation to office routine, operation of office equipment, introducing the company corporate clothing program, ordering business accessories, preparing desk space and providing basic desk necessities, working with IT to setup conference room screen welcome, and communicating general corporate expectations of the Corporate Services Department.
Team Collaborator. Must work cooperatively with others and promote harmonious interpersonal relationships between all staff. Responsible for discouraging office gossip, negative attitudes, and office cliques in the Corporate Services Department. Must lead by personal example.Responsible for communicating in a professional, cooperative, and effective way with staff, visitors, vendors, and the public at all times.
Meets regularly with supervisor for advice and coaching.Confidentiality. Works with highly sensitive material and information that requires confidentiality, tact, and diplomacy.
Responsible for tactfully questioning others to determine their specific needs and ensure that those needs are met in the best possible manner.
Consults with other managers as necessary to handle logistical and administrative needs.Budgetary Responsibilities.
Provides input on the Corporate Services Department budget, including general office line items and one-time expenditures up to $250.00 for the next fiscal year by December 1st of the preceding year.
Special Projects.May be assigned special projects or assignments to improve the quality of office administrative services and initiate new systems and services.
Skills and Abilities:
The Towbes Group is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Hourly Pay Range:
$ $25.43