Business Manager - Santa Barbara, United States - University of California, Santa Barbara

University of California, Santa Barbara

Verified Company

Santa Barbara, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Code: 004263

Job Open Date: 05/09/24

Application Review Begins: 05/24/24

Department Code (Name): DEIN

Percentage of Time: 100%

Union Code (Name): CX

Employee Class (Appointment Type): Career

FLSA Status:
Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade:

STEPS

Hiring/Budgeted Salary or Hourly Range:
The budgeted salary range that the University reasonably expects to pay for this position is $28.83 -$37.82/hr.

Work Location: 2202 Mosher Alumni House

Working Days and Hours: 8AM-5PM, M-F

Benefits Eligibility:
Full

Type of Remote or Hybrid Work Arrangement if applicable:Hybrid

Special Instructions

Department Marketing Statement

The mission of the DEI Office is to reshape UCSB into a dignifying and affirming space, by improving outcomes for all students and employees, through addressing racism and other forms of bias, and by building coalitions with community members.

The ultimate goal is to create an institution where all members feel embraced.

Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

Brief Summary of Job Duties

Under the general supervision of the Vice Chancellor of Diversity, Equity and Inclusion (DEI), the Business Manager is responsible for the full range of functions encompassing administrative operations, strategic analysis, planning, and fiscal resource management for the office of DEI.

Responsible for all budgets and accounts for the DEI Office including contract & grants funds and all gift and DEI Office funds (~$750K).

Tracks, reports and advises the VCDEI on budget matters including forecasting and strategies. Manages the DEI Office's personnel/payroll transactions, purchasing, travel and entertainment reimbursements. Plans and facilitates logistics and approvals for DEI Office meetings, workshops and other events. Serves as the liaison for the DEI Office to all internal and external constituencies. Manages the calendar for DEI Office workshops, events, etc. Distributes DEI Office announcements to others on the campus. Serves as back up to Director as needed, and provides analytical and administrative assistance with special projects. Supervises the DEI Office Coordinator who is responsible for scheduling the VCDEI's meetings and maintaining the VCDEI calendar.

Required Qualifications

13 years of prior administrative, financial, and/or office management experience.
BA/BS degree or equivalent combination of education and experience.

Preferred Qualifications

Knowledge of accounting and financial procedures.
Solid foundation regarding knowledge of UC policies and procedures.
Good professional interpersonal skills and ability to work collaboratively with others.
Ability to work independently under pressure of deadlines and exercising independent judgment, using sound reasoning.

Special Conditions of Employment

Satisfactory conviction history background check
UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:

Accounting & Budget Control - 30%:
Manages the overall budget for the DEI Office.

Monitors and approves all financial transactions, reviews and approves monthly reconciliations, advises VCDEI and the Office Coordinator on allowable expenditures, and prepares reports for review.

Assists the VCDEI in the preparation of various reports to the administration. Completes fiscal closing and budget requests independently. Works with VCDEI in both current-year and long-range budgeting and planning for the DEI Office. Has signature authorization for all transactions not requiring VC signature. Tracks and monitors all purchases, invoice payments, and data entry in GUS.

Prepares expenditure transfers and budget allocation changes as needed.

Oversees the processing of equipment purchases to assure that proper agency approvals have been obtained prior to purchase, that sufficient funds are available, and that inventory records are maintained.

Works closely with DEI Office staff on DEI Office purchasing, and also other dept. recharges to DEI Office accounts.

Prepares and approves all Concur transactions. Makes all food and travel purchases for events and meetings with corporate card. Reconciles corporate card. Reviews and approves allocation of DEI Office Coordinator's Flex card. Reviews and approves UCPath transactions. Maintains employee job information in UCPath. Balances the Staffing Report. Work directly with Office of Budget and Planning on discrepancies and reconciliation.

Staff & Operations - 30%:

Responsible for recruiting, hiring, training, scheduling office assignments, evaluating changes in clas