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    Residency Program Coordinator II - Worcester, United States - UMass Med School

    UMass Med School
    UMass Med School Worcester, United States

    1 week ago

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    Description


    Residency Program Coordinator II



    Minimum Salary

    US-MA-Worcester

    Job Location

    22 hours ago(5/8/2024 3:43 PM)

    Requisition Number



    # of Openings

    1

    Posted Date

    Day

    Shift

    Non Exempt

    Exempt/Non-Exempt Status

    Union Position-W28-SHARE



    Overview



    GENERAL SUMMARY OF POSITION:

    Under the general supervision of the Residency Program Director or designee, the Residency Program Coordinator II is responsible for the coordination of a wide range of diverse administrative functions for one or more residency/fellowship programs and may also be responsible for medical student elective clerkships in the Department. This position functions as a liaison between all residents and fellows and the residency programs at UMMS and affiliated hospitals, health centers, and community physician practices.



    Responsibilities



    MAJOR RESPONSIBILITIES:

      Primary liaison between the Residency Program Director, Chief Residents, residents and GME Faculty with the OGME and affiliated teaching sites concerning Residency Program matters.
    • Maintain proficiency in ACGME and Specialty Board requirements and monitors program compliance.
    • Manage and coordinate all administrative duties relative to the resident recruitment and selection process. Manage computerized Electronic ResidentApplication System (ERAS). Ensure completion of application materials and maintain confidential applicant files.
    • Schedule applicant interviews and coordinate "interview days." Develop and maintain applicant data bases; staff residency selection and applicant ranking committees; prepare and submit resident Rank Order List to the NRMP.
    • Assist in the design of and maintains residency program web site.
    • Coordinate and administer, in consultation with the Office of Graduate Medical Education, the timely and accurate implementation of numerous personnel and regulatory procedures for incoming, continuing and graduating residents.
    • Perform data management, tracking, and reporting functions utilizing various Graduate Medical Education software programs including GME Track, Web ADS, and AMA FREIDA.
    • Establish and coordinate with the Program Director and Chief Resident, training site rotation schedules, clinic schedules, electives and other Resident assignments; maintains accurate records of resident schedules and provides documentation for program accreditation, Medicare reimbursement and other purposes.
    • Provide information, support, and problem solving for residents and program faculty on a wide range of residency personnel and program issues.
    • Assist with the development of orientation and curriculum materials for residents and fellows.
    • Assist with resident data collection for statistical documentation of resident experience. Responsible for program data collection and the preparation of all program accreditation documents and internal review reports.
    • Manage confidential resident performance evaluations as well as evaluations of faculty and the educational program. Prepare reports and correspondence related to highly confidential materials.
    • Coordinate conferences, grand rounds, outside guest speakers, and other formal didactic events
    • Work on routine and special projects, including orientation activities, graduation, resident retreats, in-service examinations, and graduations
    • Schedule elective courses for visiting medical students on all services in collaboration with other departments
    • Maintain residency alumni data base, and alumni relations and process credential forms for previous residents,
    • Assist with the presentation scheduling at of residents at departmental seminars
    • Maintain alumni data base and prepare all credentialing documentation for program graduates.
    • Provide administrative support for the residency program director and associate program director.
    • Manage program budget, accounting for residency related expenditures.
    • Perform other duties as required



    Qualifications



    REQUIRED QUALIFICATIONS:

    • Associates degree in business or a related field, or equivalent experience
    • 5 years of office experience in an academic medical setting.
    • Proficiency in Microsoft Office Applications.
    • Knowledge of developing evaluation instruments and monitoring evaluation process.
    • Excellent interpersonal and oral, verbal and written communication skills required.
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