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    Operations Coordinator - Bethesda, United States - PriceSenz

    PriceSenz
    PriceSenz Bethesda, United States

    4 weeks ago

    Default job background
    Description
    Job Description

    Job Description


    Location:
    IC:


    NIMH
    Street:

    6001 Executive Blvd.


    Bldg:

    NSC
    Room: 7103


    City:
    Rockville


    State & Zip:

    MD
    20892
    Weekly Hours -

    FT: 30-40 hours per week

    Overall Position Summary and Objectives

    The position will independently provide support services to satisfy the overall operational objectives of the National Institute of Mental Health (NIMH).


    Min Education:
    Bachelor's

    Resume Max Pages: 15

    Certifications & Licenses
    Bachelor's degree in related field and ten years experience
    Skills (Ranked By Priority)
    Meeting minutes/summary reports
    Meeting coordination
    Expense reconciliation, project

    management/planning,

    timekeeping, fellowship program management
    Social Media, knowledge of the Federal Travel Regulation
    Project management, website content management
    Executive level support
    Outreach Activities
    Travel planning
    1, 2, 3, 4, 5

    represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
    Software
    MS Office
    Field of Study
    Business Management and Administration
    Statement of Work Details
    Provides support for various procurement and administrative tasks.
    Coordinate meetings, workshops and courses for staff; schedule conference rooms.
    Acts as point of contact with management and administrative, budget and property management staff.
    Organize, coordinate and administer the administrative components of the assigned servicing area; collaborate with program officials and administrative offices.
    Provides guidance to staff on Federal guidelines and procedures.
    Work as a liaison with other administrative groups to facilitate meeting organizational goals for a variety of high-level programs.
    Develops, maintains and updates documentation, databases and spreadsheets for personnel, budget and travel actions.

    Develop, maintain and update spreadsheets for personnel and budget actions; coordinate actions; ensure that deadlines are met; provide follow through.

    Prepares inventory and purchase requests and assists with property management.
    Enter requests for office supplies using POTS.
    Coordinates with management on special projects.

    Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis; manage special projects, draft letters and reports, prepare/edit presentations, develop meeting agendas and create and update spreadsheets and databases.

    Researchers and proposes new administrative procedures.

    Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.

    Other
    Independently facilitate and coordinate all aspects of calendars, ethics approvals,purchase request processing, logistics, correspondence, and special projects in the Officeof the Division Director

    1
    Handle all aspects of travel planning and processing for domestic,

    international,sponsored,

    and local travel, including scheduling, reimbursements, vouchers, andlast-minute changes

    2
    Schedule and provide logistical support for meetings, retreats,

    videoconferencingsupport ; arrange travel, lodging, logistics, and interview schedule for candidates for newpositions

    3
    Plan agendas and arrange all logistics for meetings with Division senior leadership andscientific staff

    4
    Prepare executive briefing documents, as requested by Division senior leadership

    5
    Proactively engage in long-term strategic planning for future needs in support of Division leadership
    Coordinate time, space, and financial resources of the Division
    Facilitate orientation and on-boarding of new Division staff; initiate training of new administrative staff in systems and processes
    Communicate directly and effectively with the leadership, Program Officers and SeniorNIH
    NIMHofficials, including the
    NIMHOffice of the Director
    Deliverables

    Work products and documents related to preparing executive briefing documents; facilitating and coordinating all aspects of travel planning; calendars, ethics approvals, purchase requests, logistics, correspondence, and special projects.

    Ad-Hoc

    Work products and documents related to handling all aspects of travel planning and processing for domestic, international, sponsored, and local travel, including scheduling, reimbursements, and vouchers.

    Ad-Hoc

    Work products and documents related to scheduling and providing logistical support for meetings, retreats, videoconferencing support; arranging travel, lodging, logistics, and interview schedule for candidates for new positions.

    Ad-Hoc

    Work products and documents related to engaging in long-term strategic planning for future needs; coordinating time, space, and financial resources of the Division; facilitating orientation and on-boarding of new staff; initiating training of new administrative staff in systems and processes.

    Ad-Hoc

    Work products and documents related to communicating with staff; planning agendas and arranging all logistics for meetings with Division senior leadership and scientific staff.

    - Ad-Hoc

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