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    Procurement Specialist - New York, United States - State University of New York Downstate Health Sciences University

    State University of New York Downstate Health Sciences University
    State University of New York Downstate Health Sciences University New York, United States

    1 week ago

    Default job background
    Education / Training
    Description

    The SUNY Research Foundation (RF) is the largest comprehensive university-connected research foundation in the country. It provides essential administrative services that enable State University of New York (SUNY) faculty to focus their efforts on educating students and performing life-changing research across a wide range of disciplines. The Procurement Specialist reports to the Assistant Director of Accounts Payable & Procurement at the Downstate Health Sciences University campus to ensure all purchasing promotes RFSUNY's mission, vision, and values.

    Responsibilities

    • Maintain compliance with policies and procedures of RFSUNY, funding agencies, and regulatory agencies;
    • Provide support to researchers and their support teams;
    • Act as an intermediary between supplier/vendor and the researcher;
    • Execute purchasing responsibilities (requisitions and purchase orders) in a timely, efficient, cost-effective manner, following institutional/federal/state/city and sponsor policies;
    • Work closely with sales representatives to utilize and implement any automated or semi-automated procurement processes;
    • Utilize existing RF and State contracts when available and/or establish new contracts with preferential pricing proposals;
    • Utilization of alternative supplier/commodity as circumstances dictate through comparative searching methods;
    • Identify best prices for all goods/services;
    • Research and resolve all purchasing concerns, needs, and discrepancies;
    • Create/maintain and update the supplier file;
    • Reconcile corporate purchasing card statements;
    • Analyze purchasing monitoring reports and take corrective action as needed;
    • Respond to Internal Revenue Service's (IRS) Notices;
    • Ensure the bidding process is complete when applicable, including a sufficient number of quotes, the Request for Quotations (RFQ), and the request for Proposals (RFP) are in place.
    • Work with the Assistant Director and Executive Director on special assignments;
    • Assist in the training of campus researchers and staff.

    Required Qualifications

    Bachelor's degree or equivalent in education and experience; Demonstrated knowledge of Procurement policies; Strong math, analytical, organizational and communication skills; Detail oriented team player possessing negotiation skills and the ability to work independently; Strong interpersonal skills; ability to interact/work with a diverse number of people. The use of Microsoft Suite, Teams/Zoom, and Adobe.

    Preferred Qualifications

    Certified Purchasing Professional (CPP) Certification; Demonstrated knowledge of Accounts Payable and Supply Chain processes; Implementation of automated systems and training stakeholders; Experience procuring goods/services for an Academic Medical Center / College or Institution of Higher Education. Knowledge of Oracle and e-Procurement Systems and use of SharePoint.

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