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    Event Planning Manager - Salt Lake City, United States - University of Utah

    University of Utah
    University of Utah Salt Lake City, United States

    2 weeks ago

    Default job background
    Description
    Location field must contain 'city, state' or a zip code to perform a radius search (e.g.,

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    University of Utah

    Event Planning Manager

    in

    Salt Lake City ,

    Utah

    Details
    Open Date

    05/29/2024
    Requisition Number

    PRN38682B
    Job Title

    Events Supervisor
    Working Title

    Event Planning Manager
    Job Grade

    E
    FLSA Code

    Nonexempt
    Patient Sensitive Job Code?

    No
    Full Time or Part Time?

    Full Time
    Shift

    Day
    Work Schedule Summary
    Candidate must be available for varying shifts that will include evenings and weekends.
    VP Area

    Academic Affairs
    Department

    College of Law - Dean
    Location

    Campus
    City

    Salt Lake City, UT
    Type of Recruitment

    External Posting
    Pay Rate Range

    Close Date
    Open Until Filled

    Yes
    Job Summary

    The SJ Quinney College of Law Conference & Events department's mission is to ensure our in-person, hybrid, and virtual meetings and events run smoothly, look amazing, and exceed the goals that are set for each event.

    Assists with planning, implementation, and overseeing all needed arrangements, including supervision of staff, for special events in assigned departments and venues.

    Interface with all necessary departments, supervise and facilitate events, resolve conflicts, assign needed space, builds community and fosters good relationships.

    The right candidate needs to be able to work quickly and accurately, have fun, and at the same time know when it is time to get down to "business".

    Be professional, tech-savvy (or willing to learn), adaptable, very self-motivated, and comfortable collaborating with a team.
    Responsibilities

    Direct/Manage/Supervise/Plan on-site and/or virtual events such as workshops or seminars, full-scale conferences, virtual conferences, trade shows, webinars/webcasts, and other events.

    Provides on-site presence and support for in-person and hybrid events, to ensure coordination of all aspects of the event.
    Develop event marketing strategies and communication plans to ensure positive results and ensure strategy is consistent.

    Assists with facilitating, forecasting, planning, implementing policies and procedures in the areas of event management, customer service, staff management and budgetary goals and objectives that are consistent with University of Utah's policies.

    Hires, trains, implements work direction and supervises event management and support staff. Manages the activities of supervisors and/or individual contributors.
    Oversee the development of processes for repeatability and scalability of events.

    Maintains fiscal responsibility for event activities, including purchasing, reimbursements/payments, invoicing, budget/expense reports, and purchasing card reconciliations in a timely and efficient manner to ensure compliance with federal guidelines, and University of Utah policies and procedures.

    Review post event analysis of College of Law events, budget recaps, and feedback, and incorporate into future event plans.
    Provides administrative support; may negotiate contracts with conference sites, hotels, and outside vendors.

    Will regularly work a varied schedule, including early mornings, evenings, and weekends – schedule is dependent on when our meetings and events are calendared.

    Problem Solving
    Demonstrated leadership skills, critical thinking, problem solving, and decision making skills are essential to the position. Ability to oversee multiple projects/events and work assignments for a variety of staff, volunteers, and subcontractors.
    Minimum Qualifications

    Requires a Bachelor's degree in a related area or equivalency (one year of education can be substituted for two years of related work experience) and 3 years of progressively more responsible events coordination experience.

    Demonstrated human relations and effective communication skills required.

    A related field may include but is not limited to:
    Business, Communications, Hotel / Hospitality Management, Sports Management and Public Relations.
    Demonstrated leadership skills in planning and supervising employees and processes.

    Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

    Preferences
    A lifelong learner with a highly positive attitude who collaborates well with others. Has a teamwork approach to accomplishing work responsibilities and goals. Embraces a spirit of continuous improvement. Familiarity with event technology – webinars, virtual meetings, webinar platforms, and audio-visual equipment.

    The candidate must be available to work varying days of the week and shifts, which includes night and weekend shifts.

    Special Instructions Summary
    Demonstrate leadership skills, critical thinking, problem solving, and decision-making skills are essential to the position. Ability to oversee multiple projects/events and work assignments for a variety of staff, volunteers, and subcontractors.
    Additional Information
    The University is a participating employer with Utah Retirement Systems ("URS").

    Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).

    Contact Human Resources at for information.

    Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions.

    Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.

    This position may require the successful completion of a criminal background check and/or drug screen.

    The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

    All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

    The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status.

    The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.

    The requirement not to discriminate in education programs or activities extends to admission and employment.

    Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

    To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA).

    More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:

    Online reports may be submitted at

    This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses.

    They also provide information about safety and security-related services offered by the University of Utah.

    A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

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