Administrative Assistant - New York - Career Group

    Career Group
    Career Group New York

    1 day ago

    $38,000 - $65,000 (USD) per year *
    Description

    Administrative Assistant

    Have you got what it takes to succeed The following information should be read carefully by all candidates.

    A global investment firm is hiring for an eager Administrative Assistant to support Executives across their Investments, Communications and Events divisions. This role will help deliver high-quality experiences that reflect the organization's brand and objectives. The successful candidate will have the ability to multitask, demonstrate foresight and collaboration, be highly responsive and have the willingness to learn and adapt in a growing, fluid environment.

    Salary commensurate with experience: $75-95k base + paid overtime + discretionary bonus + fully paid benefits, 401k, PTO and additional perks

    Location: This role is based in office Monday – Friday in Midtown East, NYC

    Hours: 8:30am-6pm daily with flexibility as needed

    Responsibilities include:

    • Manage the team's Microsoft Outlook calendars and coordinate scheduling
    • Answer calls and relay messages appropriately
    • Prepare and submit expense reports and assist with tracking event budgets
    • Manage domestic and international travel, preparing a detailed itinerary
    • Assist with maintaining project timelines
    • Support event logistics and prepare event collateral
    • Prepare collateral such as name badges, signage, and registration lists
    • Provide on-site event support on an ad-hoc basis when needed

    Seeking:

    • 2–4 years of administrative support experience; financial experience a plus
    • Bachelor's degree from an accredited college or university; degree in communications, marketing, hospitality, or a related field preferred (or equivalent experience)
    • Strong organizational and time-management skills with exceptional attention to detail and ability to prioritize
    • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); familiarity with event management tools such as Splash, Cvent, or Salesforce a plus
    • Ability to work flexible hours, including evenings and weekends, as required by event schedules

    Please submit your resume to apply

    You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. xhmxlyz We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

    * This salary range is an estimation made by beBee
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