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- Serves as the primary support to the Leadership Team and Executive Team within the Department of Athletics.
- Acts as the Director of Athletics' representative and principal liaison between internal and external
- Ensures confidentiality of high-level, sensitive information.
- Manages office workflow, including meetings, calendars, agendas, and other logistical operations, coordinates travel arrangements for executives as needed.
- Assists in the coordination and development of strategic planning processes and administrative goals and priorities.
- Compiles data and prepares a variety of complex reports, presentations and other correspondences as requested.
- Plans special department events, coordinates with internal and external stakeholders to achieve specific goals and objectives; oversees communications for planned events.
- Other duties as assigned.
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Director of Executive Operations - Tulsa, United States - University of Pittsburgh
Description
Job Description - Director of Executive OperationsDirector of Executive Operations
Athletics Administration
Pennsylvania-Pittsburgh
(
)
The University of Pittsburgh is seeking a qualified Director of Executive Operations reporting directly to the Director of Athletics.
The Director of Executive Operations serves as the primary point of contact for the Director of Athletics, providing direct support which includes managing inquiries and correspondence, coordinating and scheduling meetings and events, creating and gathering preparatory materials for meetings, coordinating travel arrangements, executing special projects, and supporting the Director of Athletics' work on University committees and outside organizations.
This position serves as a key member of the Athletics' Leadership Team and will work collaboratively with Executive Team members and Sport Administrators to provide high-level executive support, organization, and preparation in daily operations.
The individual must have excellent organizational skills and the ability to work closely and effectively with a wide variety of individuals at all levels within the Department of Athletics and campus community as well as with external constituents.
The incumbent will serve as the liaison between the Director of Athletics and the Chancellor's Office and University Senior Leadership, Athletic Department staff and coaches, student-athletes, faculty, media, corporate sponsors, members of the Board of Trustees, donors, and the public.
The individual will serve an active role in the Department of Athletics committees which focus on the student-athlete experience and promotes diversity, equity, and inclusion.
The Director of Executive Operations will be fully engaged in the culture of the Department of Athletics and manage department-wide communications, department special events, and department purchases while conveying the mission and vision of Pitt Athletics.
The individual will perform budgetary duties including preparing travel and business expense reports, PantherExpress requisitions, disbursement requests, and other University forms.
The individual must have excellent writing skills, be highly organized and detail-oriented, be able to work in a fast-paced environment, work independently, and maintain strict confidentiality.
Other responsibilities may be assigned by the Director of Athletics.Job Summary
Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information.
Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.Essential Functions
alumni, and the public.
Must be able to sit or stand for prolonged periods of time. May need to lift equipment, mail, or supplies up to 50 pounds.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community.
This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces.
We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.Assignment Category
Full-time regular
Job Classification
Staff.
Executive Assistant
Job Family
Administrative Support
Job Sub-Family
Clerical
Campus
Pittsburgh
Minimum Education Level Required
Bachelor's Degree
Minimum Years of Experience Required
No experience required
Will this position accept substitution in lieu of education or experience?
Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional details about Required Licensure/Certification
Minimum 3 years experience required.
An equivalent combination of work experience and high level playing experience may be substituted at the discretion of the University.
Work ScheduleMonday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement
On-Campus:
Teams that work on campus, in an office, or in a lab.
Hiring Range
TBD Based Upon Qualifications
Relocation Offered
Yes
Visa Sponsorship Provided
No
Background Check
For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances
The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
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