Management and Program Analyst - Washington, United States - US Federal Aviation Administration

US Federal Aviation Administration

Verified Company

Washington, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Duties:

The incumbent performs multiple and varying assignments under the limited direction of a manager, project/program manager, team leader, or more experienced professional.

Acts as an individual contributor and/or team member and may perform some leadership functions for small projects/programs or other work activities.

Serves as an analyst supporting the staffing, recruitment, training, travel, position management and other administrative activities of an assigned Program Office.

Identifies and informs the Director or Deputy of matters that require his/her attention. Assignments frequently require knowledge and experience working across functional and/or organizational lines.

Provides advice, guidance and service related to the development, coordination and execution of the administrative programs. Applies experience and advanced knowledge of program areas in support of the Director or Deputy Director.

Serves as the organization's point-of-contact for various administrative programs, resolving issues that impact the implementation and maintenance of programs across the assigned program areas.

Assignments frequently involve sensitive and confidential personnel matters.

Researches, analyzes, and prepares requests for personnel actions, crediting plans, interview questions, and other materials in support of the recruitment and staffing processes.

Coordinates classification and position management activities with managers and assigned personnel. Assists managers with classification documents utilizing human resource policies and HR classification staff as needed for further guidance.

Prepares Job Analysis Tools and captures technical competencies in collaboration with management and the servicing Human Resource Management Division (HRMD).

Collaborates with management and HRMD to identify positions eligible for targeted recruitment. Oversees the assigned organization's job applicant interview process.

Analyzes and interprets administrative policies and guidelines to provide management advice and counsel on the operation of assigned programs. Evaluates organizational activities and makes recommendations to ensure conformance and timeliness in meeting goals and objectives. Utilizes planning tools to track the organization's activity status for timely reporting of action items.

Drafts messages and prepares correspondence as required in response to technical requests and uses diplomacy in coordinating with internal and external customers in response to inquiries.

Serves as the point-of-contact and manages the full scope of organization's administrative programs and responsibilities in regards to the following functions: time and attendance, labor distribution reporting (LDR), Alternate Work Schedule (AWS), Telework, travel, training, and awards and recognition.

Drafts program specific correspondence, presentations, and standard operating procedures. Attends meetings representing the organization and develops a plan to keep all senior leaders informed. Tracks all items and seeks input from senior leaders.

Established policies/procedures provide guidance for most assignments but allow considerable discretion for employee to select the most appropriate approach(es) or recommend new approaches.

Assignments often require reviews of policies and precedents under the limited guidance of a manager or other employee. Performs other duties as assigned.

I Band duties also include:

Monitors and analyzes accounting and expenditure reports and advises the Director or Deputy Director of unusual deviations from established plans.

Prepares monthly, quarterly, and interim reports as required. Develops and recommends techniques to address problem situations.

Requirements:

Conditions of Employment:

US Citizenship is required.
Selective Service Registration is required for males born after 12/31/195
Designated or Random Drug Testing required.
This job may require 20% or less travel (Domestic Only).

Qualifications:

-
Specialized Experience is defined as:

Experience leading administrative programs and projects that are time-sensitive;
AND:
Researching, developing and interpreting policy and guidance for diverse audiences;
AND:
Analyzing data from various sources and providing guidance to managers and employees on established procedures;
AND:
Coordinating confidential and sensitive matters.

- _

You should include relevant examples of the specialized experience in your work history. Errors or omissions may impact your rating or may result in you not being considered.

Eligible applicants meeting the minimum qualification requirements and/or selective placement factor(s) (SPF) may be further evaluated on the Knowledge, Skills and Abilities (KSA) and/or Quality Ranking Factor (QRF) listed in the announcement.

Based on this evaluation, applicants will be placed in one of the following categories:
(1) score order; (2) category grouping; (3) alphabetical; or (4) priority