Executive Assistant/Program Administrator - Fayetteville, United States - Methodist University

Methodist University Fayetteville, United States

2 weeks ago

Description

Job Summary:

Methodist University seeks an Executive Assistant/Program Administrator for its new School of Medicine that has been established in partnership with Cape Fear Valley Health in Fayetteville, NC.

The School of Medicine is an applicant program with the LCME.

Reporting directly to the Chief of Staff of the Medical School, the Executive Assistant/Program Administrator will serve as trusted partner and support the Senior Associate Dean for Student Experience and the Office of Student Experience by providing administrative and operational support to ensure seamless direction and management of the Office of Student Experience.

This individual will have excellent organizational and time management skills and will support the Senior Associate Dean for Student Experience while coordinating and managing scheduling, preparing and organizing meeting agendas/minutes, and serving as a point person for ongoing accreditation efforts.

This individual will work collaboratively with the chief of staff and will further the mission, vision and goals of the School of Medicine, Methodist University and Cape Fear Valley Health System.

They will work collaboratively to supervise, manage and assign duties for administrative support staff of the Office of Student Experience to ensure that all necessary tasks are completed.

The ideal candidate will have 5 or more years of administrative experience in a health professions school. A bachelor's degree or higher in an administrative field is preferred. Interested applicants should apply through the Methodist University website.

Job Description

Furthers the mission, vision, and goals of the College of Medicine and Methodist University
Work with Senior Associate Dean for Student Experience to coordinate complex accreditation related meetings and conferences.
Transcribe and generate meeting minutes.
Types general correspondence, reports, memorandums, forms, and other documents as requested.
Answers and screens telephone calls, assisting callers, forwarding, or taking messages as appropriate.
Research, compiles, and compose various data for reports.
Initiate, coordinate and compose replies to correspondence and inquiries as needed.
Work under pressure of deadlines and frequent interruptions.
Demonstrate integrity and a sense of responsibility in fulfilling duties.
Exhibits clerical expertise necessary to proofread typewritten materials, to index and file correspondence, records and reports, and to organize daily work.
Schedules appointments and meetings and keeps the Senior Associate Dean's calendar current.
Attends assigned administrative and staff meetings; takes and transcribes minutes followed by distribution.
Handles confidential matters without violating the confidence involved.
Maintain administrative and personnel policies and procedures, records, and office files to include purging as appropriate.
Open mail and provides supporting or related information when available in a timely manner.
Reproduce documents, reports, articles, correspondence, etc. through use of the copy machine or from the computer system.
Meet performance expectations established in MCFV Standards of Behavior.
Be proficient at formatting, working with formatting requirements for accreditation documents.
Supports the School of Medicine as needed and assigned May require attendance at meetings outside "regular duty hours".

Qualifications

Experience:

Required experience:

5 years or more of administrative experience in a health professions school. Some college training in business related subjects (and/or Business College training) or a combination
Knowledge of workplace opportunities and challenges in academic medicine, including professional development and promotion.
Demonstrated ability to work collaboratively with diverse team members.
Effective communication skills; ability to maintain confidentiality and exercise discretion.

Preferred experience:

Exceptional planning, organizational, program development and implementation skills.
Familiarity with curriculum management software
Familiarity with MS Office suite (Teams, Excel, Word, Bi)
Familiarity with LCME accreditation, student affairs management or similar

Education:
Bachelor's degree or associate's degree in administrative related field

Executive Assistant/Program Administrator

2 weeks ago

Methodist University Fayetteville, United States

Job Summary: · Methodist University seeks an Executive Assistant/Program Administrator for its new School of Medicine that has been established in partnership with Cape Fear Valley Health in Fayetteville, NC. The School of Medicine is an applicant program with the LCME. Reporting ...
Executive Assistant/Program Administrator

2 weeks ago

METHODIST UNIVERSITY INC Fayetteville, United States

Job Details · Job Location · Methodist University Location - Fayetteville, NC · Position Type · Full Time Staff · Education Level · Associates Required, Bachelors Preferred · Description · Job Summary: · Methodist University seeks an Executive Assistant/Program Administrator for ...
Executive Assistant/Program Administrator

2 weeks ago

METHODIST UNIVERSITY INC Fayetteville, United States

Job Details · Job Location · Methodist University Location - Fayetteville, NC · Position Type · Full Time Staff · Education Level · Associates Required, Bachelors Preferred · Description · Job Summary: · Methodist University seeks an Executive Assistant/Program Administrator for ...
Administrative Assistant

3 weeks ago

TJF Services Inc Fayetteville, United States

Job Description · Job DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs an ...
Administrative Assistant

2 weeks ago

Warren Insurance Group Fayetteville, United States

Job Description · Job DescriptionSalary: TBD · Warren Insurance Group is seeking an Administrative Assistant to support our Personal Lines Insurance Department and Leadership team. The successful candidate will be responsible for maintaining solid customer relationships by handli ...
Administrative Services Assistant

3 weeks ago

Ed's Auto Service Fayetteville, United States Full time

Our company is seeking an administrative services / Dispatcher/ office assistant. · Job Details:The successful candidate will help in the day to day operations. · Assist with dispatching calls. · Answer and direct phone calls. · Respond to emails inquiries. · Prepare various docu ...
Administrative Assistant/Manager Assistant

10 hours ago

Newbold Services LLC Fayetteville, United States

Job Description · Job DescriptionNewbold Services, a recognized leader in providing facility maintenance and building services to many of the most recognized brands in the manufacturing, distribution, power generation, hospitality, health care and automotive industries. · We are ...
Part Time Administrative Assistant

6 days ago

Stifel Fayetteville, United States Part time

Summary · The Administrative Assistant performs a variety of administrative functions in support of the department and the department Manager/Director and works to facilitate the smooth operation of the day-to-day department activities. · Essential Duties & Responsibilities · Ans ...
Hvac Administrative Assistant

2 weeks ago

Residential heating and air Fayetteville, United States

Job Description · Job DescriptionResidential Heating and Air in Fayetteville, NC is seeking an HVAC Administrative Assistant to join our team. As the premier provider of heating and air solutions in the area, we are dedicated to delivering exceptional service to our customers. In ...
Executive Administrative Assistant

10 hours ago

Lunn Law LLC Fayetteville, United States

Job Description · Job DescriptionLunn Law LLC, a prestigious and forward-thinking law firm, is seeking a highly organized, dynamic, and proactive Executive Assistant to join our team mainly to support the Firm Owner in an in-house role. At Lunn Law LLC, we value integrity, excell ...
Executive Administrative Assistant

9 seconds ago

Lunn Law LLC Fayetteville, United States

Job Description · Job DescriptionLunn Law LLC, a prestigious and forward-thinking law firm, is seeking a highly organized, dynamic, and proactive Executive Assistant to join our team mainly to support the Firm Owner in an in-house role. At Lunn Law LLC, we value integrity, excell ...
Receptionist - Administrative Assistant

1 week ago

The Richardson Firm, PLLC Fayetteville, United States

Job Description · Job Description Job Description: FULL TIME PositionWelcoming clients and visitors upon arrival at reception. · Answering, screening, and forwarding phone calls in a professional manner. · Assisting clients and visitors with the location of legal staff. · Schedul ...
Assistant Learning Management Systems Administrator

2 weeks ago

Fayetteville Technical Community College Fayetteville, United States Full time

Candidate(s) recommended for hire are subject to a criminal background check. Position Information Position Title Assistant Learning Management Systems Administrator Announcement Summary Fayetteville Technical Community College is recruiting for a new member to join our Learning ...
Administrative Assistant

3 weeks ago

Foust Heating & Air Conditioning Inc Eastover, United States

Job Description · Job DescriptionWe are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Draft correspondences and other formal documents · Plan and schedule appoin ...
Administration Assistant

3 weeks ago

Triple D's Cleaning Service Fayetteville, United States

Job Description · Job DescriptionLooking for a detailed oriented individual to provide basic cleaning duties that include vacuuming, mopping, dusting and trash disposing. MUST have at least 10 years of cleaning experience in commercial or Residential cleaning (House Keeping also) ...
Administrative Assistant

3 weeks ago

Dreamville Staffing Fayetteville, United States Full time

We are currently seeking a detail-oriented and organized individual to join our team as an Auto Shop Administrative Assistant. The ideal candidate will provide crucial administrative support to ensure the smooth operation of our auto repair shop. · Responsibilities:Greet customer ...
Youth Program Assistant II

3 weeks ago

Cumberland County, NC Fayetteville, United States

Salary: $42, $68,689.47 Annually · Location : 1225 Ramsey Street Fayetteville, NC · Job Type: Full-Time · Job Number: · Department: Social Services · Opening Date: 04/21/2023 · Closing Date: Continuous · Salary Grade: 106 · Position Overview · Revised Posting - Previous ...
Youth Program Assistant II

1 week ago

Cumberland County, NC Fayetteville, United States

Revised Posting - Previous applicants need not reapply · Open Recruitment until Filled. · This position is located in the Children Services section. · The Youth Program Assistant II will directly supervise the youth served by the Group Care Program; will implement a residential t ...
Dual study program in business administration

4 weeks ago

Stellar Enterprises Fayetteville, United States

DUAL STUDY PROGRAM IN BUSINESS ADMINISTRATION (STARTING 2024) IN FAYETTEVILLE · Are you looking to think ahead at the beginning of your training in order to lay the foundation for a future academic career? Then our dual study program in business administration is perfect for you. ...
Receptionist - Administrative Assistant

1 week ago

The Richardson Firm, PLLC Fayetteville, United States

Job Description · Job DescriptionBenefits:401(k) matching · Health insurance · Paid time off · Job Description: FULL TIME PositionWelcoming clients and visitors upon arrival at reception. · Answering, screening, and forwarding phone calls in a professional manner. · Assisting cli ...