- Embrace Forgen's Core Values throughout all job aspects.
- Welcome visitors in a courteous and professional manner; document all visits using sign-in sheet.
- Receive and organize incoming items like receipts, mail, and courier deliveries; distribute mail internally.
- Efficiently manage and update detailed spreadsheets to track and report materials inventory, ensuring accuracy and availability in real-time.
- Maintain an organized spreadsheet as a comprehensive inventory repository, aiding streamlined procurement and inventory management.
- Record fuel receipts accurately using a structured tracking system, ensuring financial records precision and compliance.
- Input data correctly into ADP software for precise and efficient payroll processing and record-keeping.
- Manage timecard entries effectively, maintaining precise records of employee work hours for accurate and timely payroll processing.
- Keep an updated Excel sheet to monitor incoming materials and related costs, maintaining accurate and current expense records for project deliveries and inventory.
- Prepare and dispatch outgoing mail and express packages daily; manage, check, and replenish postage meter; coordinate courier services.
- Procure and manage field office and site supplies.
- Check and distribute incoming email requests from site Info email box, when applicable.
- Arrange and manage travel arrangements for employees/interviewees; oversee travel expenses.
- Type memorandums, letters, and other necessary documents as requested by management.
- Assist in preparing project submittals, including clerical revisions as directed by the Project Manager.
- Maintain office and filing/storage areas organized and tidy; keep track of document locations/stock.
- Organize site events, crew lunches, meetings, etc.
- Execute additional assignments and special projects as instructed.
- High school diploma/GED or equivalent.
- Minimum three to five years of experience in an administrative role.
- Valid Driver's License and ability to drive for company purposes.
- Highly motivated, with a proven dedication to excellence and proactive approach.
- Strong work ethic, willing to go the extra mile to complete tasks accurately and efficiently.
- Strong commitment to ethics and integrity.
- Focus on safety, ensuring a hazard-free environment.
- Team player with the ability to work autonomously to meet deadlines and objectives.
- Strong organizational, time management, and attention to detail.
- Proficient in computer skills, including Microsoft Office, Outlook, and Excel.
- Above-average verbal and written communication skills, leadership qualities, and independent judgement for issue resolutions.
- Proactive and responsive to internal and external customers.
- Effective problem-solving and decision-making skills.
- Effective communication with vendors, management, and colleagues, both individually and in group settings is crucial.
- Regular use of telephone and email for communication is essential.
- Sitting for extended periods is common.
- No heavy lifting is anticipated. Occasional exertion of up to 25 pounds may be necessary.
- Good manual dexterity for operating office equipment like computers, calculators, copiers, and fax machines.
- Strong reasoning ability and decision-making skills are important.
- Understanding and utilizing management reports, memos, and other documents for business purposes.
- Stand or walk on project sites for extended periods.
- Adhere to all required Personal Protective Equipment (PPE) when on project sites or performing certain tasks, including earplugs, protective eyewear, gloves, hard hat, steel-toed work boots, and high-visibility safety apparel.
- Job Site environment, including machinery, tools, heavy equipment, chemicals, solvents, dust, and fumes.
- Occasional exposure to extreme weather conditions.
- Uneven ground.
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Project Administrator - Gonzales, United States - Forgen
Description
About UsDiscover your future at Forgen
At Forgen, we are dedicated to forming a solid team of exceptional individuals.
When you become part of our team, you unlock endless opportunities for growth and receive full support from professionals nationwide who are invested in your success.
Today, we specialize in intricate geotechnical and environmental construction services aimed at preserving and enhancing our natural surroundings to safeguard people, communities, and the environment for future generations.
With team members contributing to impactful projects throughout the United States and Canada, our influence on future generations is only beginning.
Whether you're eager to kickstart your career in the environmental construction sector or an experienced professional interested in filling one of our available management roles, we encourage you to explore your future with Forgen.
Location:
Various Projects, as assigned
Employment Type:
Non-Exempt, Seasonal
Manager Position:
No
Reports To:
Project Manager or designee
Travel:
No
Summary of Functions
Responsible for overseeing field office and site supplies, supporting Project Managers and Construction Managers with administrative tasks, such as project submittals, welcoming visitors, handling incoming/outgoing mail and express packages, and performing general office duties.
The following activities or capabilities are typically associated with this role, but requirements may vary:
The position is primarily indoors in an office setting and occasionally outdoors at construction sites.
The following working conditions are commonly associated with this role, but may vary:
Forgen provides a comprehensive benefits package, including medical, dental, vision, retirement plan, employer-paid short-term disability, accident insurance, and more.
DEI Statement
Research indicates that women and people of color are less likely to apply for roles unless they meet every requirement.
At Forgen, we are committed to creating a diverse, inclusive, and authentic workplace. If you're enthusiastic about the role but don't precisely meet all qualifications, we encourage you to apply.
You could be the ideal candidate for this or other positions at Forgen, as we strive to hire top talent for all roles.
The aforementioned job description outlines the general scope and level of work; it does not represent an exhaustive list of all responsibilities and skills needed.
Employees must adhere to all job-related instructions and perform assigned duties as directed by their supervisor.
Job duties may be adjusted to accommodate individuals with disabilities.Some requirements may exclude individuals posing a direct threat to health and safety.
Forgen is committed to hiring without regard to race, color, religion, marital status, physical or mental disability, medical condition, age, national origin, ancestry, sexual orientation, gender identity, genetic information, military or veteran status, as prohibited by law.
Forgen does not accept unsolicited resumes from individual recruiters or third-party agencies.
No fees will be paid for unsolicited candidates submitted directly to our hiring team.
To ensure a streamlined process for all stakeholders, we limit partnerships with recruiting vendors and agencies.
If you wish to be considered for a search or added to our approved agency list, please complete and submit the Agency Request for Authorization form.Forgen, LLC and its affiliated companies prioritize your privacy. Learn more about how we handle your personal information through our CCPA policy.
