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Administrative Assistant - Sterling, United States - Aston Carter
Description
Description:
• Answers phones and screen calls.
• Handles questions about the business to appropriately transfer the caller.
• Takes messages and makes sure they get to the appropriate employee or department.
• Offers guests a refreshment and informs where they can access the restrooms.
• Greets and assists visitors with visitor badges and/or escorts them to an office or meeting room.
• Sorts the mail for both companies in the building.
• Files documents to include invoices, bills and various documents for ATP and ATP Training.
• Maintains customer invoicing, including collections and payment disputes and Government Bill of Lading's.
• Inputs vendor bills.
• Coordinates payment of bills each month.
• Arranges national and international travel arrangements.
• Reviews accounts to ensure maximum savings.
• Maintains inventory and fulfills replenishment of supplies for office area.
• Inputs new ATP Training registrants into a database and maintain records and certificates.
• Updates and maintains LMS platform to include but not limited to registrations, curriculum and revisions.
• Gathers various accounting reports from QuickBooks; verifies accuracy and prints daily sales totals.
• Issues purchase order numbers for daily warehouse supplies.
• Sends potential new customers credit applications and conduct credit reference requests.
• Makes daily check deposits.
• Services initial inquiries of potential customers.
• Coordinates with events team as liaison to vendors for company hosted events.
• Assembles manuals and handouts to include specific needs of business.
• Arranges the logistics for training class supplies.
• Keeps inventory of training supplies and ensure ordering when necessary.
• Inputs new classes into the back end of our website.
• Creates and schedules email marketing campaigns.
• Sends email reminders to past training registrants of impending renewal requirements upon request.
• Sends class details prior to start of public classes.
• Maintains strict confidentiality of all sensitive internal and external information.
• Assists and maintains distribution and record of training department cost proposals coordination with customers.
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• Provides travel and logistical support for instructors and materials.
• Produces and distributes classroom printed materials.
• Produces and distributes certificates.
• Organizes and maintains records of training classes.
• Organizes and maintains on-site training facility.
• Maintains inventory and order supplies for training.
• Performs other related duties as assigned by management.
Skills:
microsoft office, High volume duties
Top Skills Details:
microsoft office,High volume duties
Additional Skills & Qualifications:
• Associate's Degree (AA) or equivalent from a two-year college or technical school, or one to two years of Accounting and/or Administrative related experience; or equivalent combination of education and experience.
• Certificates, licenses and registrations required:
o Valid driver's license and clean driving record.
• Computer skills required: Microsoft Office Suite (Excel, Word, Outlook, PowerPoint and Publisher); Accounting Software (QuickBooks); Internet Software; Contract Management Systems; and Design Software.
• Other skills required:
o Experience in administrative duties.
o Willingness to work occasional weekends and overtime as necessary.
o Strong organizational and multi-tasking skills
o Strong attention to detail
o High level of confidentiality
o Team spirited with a positive cheerful attitude
About Aston Carter:
Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.
At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
