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    Law Firm Administrator - San Francisco, United States - Rincon Search

    Rincon Search
    Rincon Search San Francisco, United States

    1 week ago

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    Description
    Boutique San Francisco law firm is seeking an experienced Firm Administrator to join their team.

    The Firm Administrator is responsible for providing a wide range of office management and support to the firm. The essential functions include, but are not limited to the following:
    • Manage overall administrative activities for the firm
    • Responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment such as the layout, arrangement, and housekeeping of office facilities; purchasing office supplies, furniture, office equipment, etc. for the entire staff
    • Recruit, interview, and select employees
    • Assist attorneys and paralegals with related activities in an accurate and timely manner
    • Supervise the work of administrative and paralegal employees to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems
    • Provide employees with guidance in handling difficult or complex problems or in resolving escalated complaints or disputes
    • Implement firm policies, procedures, and service standards.
    • Discuss job performance problems with employees to identify causes and issues and to work on resolving problems
    • Train or instruct employees in job duties and firm policies, and arrange for training to be provided
    • Evaluate employees' job performance and conformance to regulations and recommend appropriate personnel action
    • Review records or reports pertaining to activities such as production, payroll, or shipping to verify details, monitor work activities, or evaluate performance
    • Interpret and communicate work procedures and firm policies to staff
    • Maintain records pertaining to inventory, personnel, orders, supplies, or machine maintenance
    • Research, compile, and prepare reports, manuals, correspondence, or other information required by management or governmental agencies
    • Develop or update procedures, policies, or standards
    • Make recommendations to management concerning such issues as staffing decisions or procedural changes
    • Participate and supervise in a wide range of firm projects and events
    • Perform administrative work such as typing, filing, sorting, and distributing mail; assist with the preparation of correspondence to clients
    • Perform other duties as required
    Minimum Qualifications (Knowledge, Skills, and Abilities)
    • Bachelor's degree preferred
    • Previous experience as an office manager; supervisory experience is a plus
    • Strong computer and internet skills including all MS Office Suite (Word, Excel, Outlook, PowerPoint) required
    • Experience with payroll software a plus; familiarity with administration of 401k plans, medical/dental insurance, COBRA, ERISA, FMLA, and related state and federal regulations a plus
    • Experience with Quickbooks and ability to manage basic accounting
    • Must be a self-starter with excellent interpersonal and communication skills with a talent for customer service
    • Must be efficient with strong attention to detail
    • Must have strong customer support orientation (internal and external), demonstrated professional demeanor, and the ability to maintain confidential information
    • Must have strong skills in organization and planning, demonstrated ability to work independently, and exercise sound judgment and problem solving
    • Must have proven ability to manage projects and prioritize tasks
    • Must have excellent presentation skills

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