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    Client Service Specialist - Los Angeles, United States - Saunders Staffing Agency

    Saunders Staffing Agency
    Saunders Staffing Agency Los Angeles, United States

    1 week ago

    Default job background
    Description

    The Client Service Specialist provides administrative client services to both internal and external clients.

    In this capacity, the Client Service Specialist will:

    • Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer-level support are optimized to provide seamless support;
    • Coordinate legal practice tasks and projects;
    • Coordinate administrative functions and facilitate completion of tasks including such as finance/ billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings, and other administrative projects as assigned;
    • Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support, or similar departments in International offices in the handling of tasks and projects;
    • Prepare complex legal documents and correspondence; File with appropriate court or agency; Apply subject matter expertise in coordination of legal practice tasks and projects;
    • Coordinate support through the Finance Department including editing and reviewing the process of client bills; correcting time entry and promotion of time entry best practices;
    • Review and support of the client billing process to include: proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions;
    • Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; and
    • Work overtime as required.

    Proficiencies:

    • Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team;
    • Advanced to Expert proficiency in rules of English grammar, spelling, and punctuation; bilingual proficiency as may be required;
    • Advanced proficiency in MS Word and document editing/comparison applications;
    • Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
    • Advanced proficiency in MS Excel and spreadsheet/database applications;
    • Advanced proficiency in MS PowerPoint and presentation applications;
    • Advanced knowledge of timekeeping, expense processing, and legal billing;
    • Advanced knowledge of relevant jurisdictional/court/agency processes and procedures;
    • Advanced proficiency in document management applications;
    • Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict delivery or results; and
    • Excellent written and oral communication is required with a strong ability to meet deadlines and provide results while supporting Firm policy and procedures.

    Qualifications:

    • Bachelors degree
    • At least 4 years of legal secretarial experience or relevant legal experience required
    • Corporate/Transactional experience.
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