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    Law Office Assistant 1 - Anchorage, United States - State of Alaska

    State of Alaska
    State of Alaska Anchorage, United States

    1 week ago

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    Description
    This position is open to Alaska Residents only.

    Please check our residency definition to determine if you qualify.

    What You Will Be Doing

    This position provides clerical support to attorneys and Agency administrators.

    Law Office Assistants maintain case file information digitally and in physical files, process police reports and evidence, answer phones, file pleadings with the Court and opposing counsel, prepare routine legal documents, and assist clients.

    Law Office Assistants play a significant role in ensuring that administrative tasks are handled effectively, and the office runs smoothly.

    Our Organization, Mission, and Culture


    The Sixth Amendment guarantees the right to counsel in many types of cases and the Public Defender Agency is appointed by the Court to represent people who are unable to afford counsel on their own.

    Law Office Assistants are an integral part of providing that representation and protecting our clients' rights.

    Law Office Assistants work closely with attorneys and other Agency staff to make sure evidence and case materials are processed and distributed quickly.

    They often serve as important points of contact for the Court system, opposing counsel, and the public.

    The Benefits of Joining Our Team


    Support staff at the Public Defender Agency have the opportunity to learn about the legal system and hone their administrative and clerical skills to further their career development in the legal field.

    Most importantly, they get to do this while working as a team to provide meaningful contributions to Alaska, as the work we do impacts people's lives and protects the constitutional rights of all Alaskans.

    This important work helps improve case outcomes for individuals charged with crimes, helps re-unify families, and provides the foundation for successful re-entry into communities.

    Many Law Office Assistants use the skills and experience they gain to promote to paralegal, investigative, and administrative management positions within the Agency, the State of Alaska, or the private sector.


    Your first six months in the Agency are probationary and considered a training period, with formal and on-the-job training with your supervisor and colleagues.

    The Working Environment You Can Expect

    The office is located in downtown Anchorage near the Nesbett and Boney courthouses. The hours are Monday through Friday, 8:00 AM - 4:30 PM with an hour lunch at noon. Downtown parking is provided by the Agency near the office. This position works closely with attorneys, paralegals, investigators, and other law office assistants.

    Who We Are Looking For

    We are looking for someone who has the following competencies:


    • Technological Competency: Competency with standard office equipment is expected and computer literacy and fluency with Microsoft Office is essential to handling the large volume of digital documents and evidence in cases and utilizing the digital case management system.
    • Effective Communicator: Clear and professional oral and written communication is essential to anyone working in the legal field.
    • Prioritization: The ability to handle shifting priorities in high-pressure situations will enable success in the position.
    • Ability to

    Maintain Confidentiality:
    Strict confidentiality is required due to the nature of the work performed.

    • Independent Worker: Taking initiative, exercising sound judgment, and following directions is critical in our offices.
    PI01A- Law Office Assistant 1


    One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.


    Substitutions:


    Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.


    An associate's degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.


    Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.

    Please read the below information carefully. This applies to your application submission.


    THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
    Please be sure to check our residency definition to determine if you qualify.


    SUPPLEMENTAL QUESTIONS
    For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions.

    Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

    At time of interview, please be prepared to provide:


    • College transcripts (if using education to meet the minimum qualifications)
    • Three professional references, two who have had supervisory experience over you, including current email and/or daytime phone number.

    APSIN
    Please be aware - this position requires the use of the Alaska Public Safety Information Network (
    APSIN). A security clearance issued by the Department of Public Safety (DPS) is necessary to use
    APSIN.

    DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice.

    Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.


    EDUCATION

    If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application.

    If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

    Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

    SPECIAL INSTRUCTIONS FOR FOREIGN
    EDUCATION
    Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable.

    If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

    education programs; or an accredited U.S.

    state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.

    It is your responsibility to provide such evidence when applying.


    WORK EXPERIENCE

    If using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time.

    Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.


    NOTE:
    Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.

    Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.


    APPLICATION
    NOTICE
    You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application.

    If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply.

    Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here:


    EEO STATEMENT
    The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).

    Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call or in Juneau or TTY:
    Alaska Relay 711 or or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK The State of Alaska is an equal opportunity employer.


    NOTICE


    If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the '' domains.

    For information on allowing emails from the '' domains, visit the Lost Password Help page located at

    WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

    Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at toll free) or if you are located in the Juneau area. Requests for information may also be emailed to

    For applicant password assistance please visit: Rhonda Thayer

    Administrative Officer 1
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