- Act as the company's first point of contact, by greeting in-person visitors to the office.
- Answer phone calls, respond to all general email inquiries, greet guests, and route all employee and participant questions to the proper staff.
- Assistant with the preparation of travel arrangements for board members, committee members, and others as requested.
- Ensure the workspace is clean, well-supplied, and office equipment remains operational.
- Create, file, organize, and maintain any files and folders.
- Make photocopies, transmit documents, order office supplies, and perform other clerical functions.
- Collect, sort, distribute and prepare mail message and courier deliveries.
- Schedule department and Board related meetings and events.
- Assist Shareholder Services with tasks; send minor to major notifications, communicate the importance of stock wills, assist with the transfer of shares, update shareholder personal demographics in database, verify shareholder enrollment, run shareholder reports, assist with distribution of dividends and shareholder newsletter.
- Provide assistance to other departments as needed.
- Performs incidental tasks related to the position as well as various duties, as assigned, to support the overall objectives/goals of the team while maintaining a positive attitude.
- High School diploma or equivalent.
- Valid Driver Licenses with a clean driving record.
- Excellent verbal and written communication skills.
- Exceptional customer service skills and telephone etiquette.
- Demonstrated proficiency with Microsoft Windows, Microsoft Office 365, Skype for Business, and A web collaboration tool such as SharePoint.
- Ability to make sound decisions and exercise good judgement.
- Ability to work closely with personnel form other departments within the Gana-A'Yoo Family of Companies.
- Ability to work independently and with minimal supervision while maintaining attention to detail.
- Ability to prioritize workload and adapt to changing priorities.
- Maintain a high degree of sensitivity regarding confidential information.
- Able to travel to rural Alaska on occasion.
- Ability to pass a background and drug screening.
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Office Administrative Assistant - Anchorage, United States - Gana-A'Yoo, Limited
Description
Job Description
Job DescriptionOFFICE ADMINISTRATIVE ASSISTANT | GANA-A'YOO, LIMITED
Job Title: Office Administrative Assistant
Tier: 1
Type of Position: Full-Time, Regular
Schedule: Monday-Friday 8:00am-5:00pm
Location: Anchorage, AK
Travel Requirements: Minimal travel may be required
FLSA Classification: Non-exempt
Reports to: Special Assistant/Shareholder Services Administrator
JOB OVERVIEW
Gana-A'Yoo, Limited (GYL) is seeking an Office Administrative Assistant to join our team This position serves as a courteous first point-of-contact for internal and external stakeholders. Successful applicant must be comfortable working with a high degree of detail and discretion, in a sometimes fast paced environment, and ability to incorporate new and effective processes to achieve better results.
WHAT YOU'LL BE DOING
ABOUT YOU
OUR COMMITMENT TO YOU
At GYL, we empower our employees in their careers. When you work with us, we will encourage you to follow your passions, and we promise to be committed to your safety, well-being, and professional development.
We treat our team members well - because it's the right thing to do, and because it makes good business sense. At GYL, you will contribute to our mission, making a difference in the lives of our Alaska Native shareholders community. We work with our clients to develop creative solutions with an emphasis on our respect for our land, culture, language, tradition, and one another.
WORK ENVIRONMENT
This position will primarily work in an office setting. The office environment is professional, collaborative, and conducive to focused work. The typical office amenities and equipment, including computers, phones, and other necessary tools, will be provided. Travel is required. Travel may include long flights, travel by small aircraft carrier, snowmachine/atv or watercraft, and extended stays in remote areas of Alaska.
EQUAL OPPORTUNITY STATEMENT
GYL is an equal opportunity employer. All qualified applicants will receive consideration for employment, without regard to race, color, sex, national origin, religious beliefs, age, disability, U.S. veteran status, or any other legally protected characteristics.
