Program Manager A - Everett, United States - Everett Community College

Description

Please see Special Instructions for more details.

This position is open until filled. Full consideration date is April 29, 2024. Applications received after April 29 may not receive full consideration.

This is a Full-time, grant funded position. Continuation depends on continued grant funding.

This position is represented by the Washington Federation of State Employees Union.

With equity at the heart of our strategic plan, we strive for a future at EvCC where all staff, faculty, and students are valued, welcomed, and actively supported.

We are committed to hiring individuals who exemplify the

vision, mission and core values

of our institution.
State of Washington Public Employee Benefits include Medical/Vision, Dental, Life Insurance and Long Term Disability Insurance. Paid vacation, sick leave, and personal days. State of Washington
PERSretirement plans are administered by

Dept. of Retirement Systems

.
Prior to hire, a background check including criminal record history will be conducted.

Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.

Drug-Free Campus
In compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus.

Employees are required to comply with EvCCs policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.

The complete policy is available at

the EvCC Policies page

. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at
Safety and Security
EvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the

Campus Safety, Security and Emergency Management page

. This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at
Reasonable Accommodations and Non-Discrimination

Reasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law.

To request a reasonable accommodation, please contact Human Resources at

or For more information see:

EvCC3020:
Americans with Disabilities Act policy

Everett Community College does not discriminate based on, but not limited to, race, color, national origin, citizenship, ethnicity, language, culture, age, sex, gender identity or expression, sexual orientation, pregnancy or parental status, marital status, actual or perceived disability, use of service animal, economic status, military or veteran status, spirituality or religion, or genetic information in its programs, activities, or employment.

Contact the following people with inquiries or complaints regarding discrimination, Title IX compliance, or Americans with Disabilities Act compliance:
All offices are located in Olympus Hall 111, 2000 Tower St. Everett, WA 98201.

Under general direction from the Director of Workforce Funding, manage the Worker Retraining program and act as key contact for Workforce Innovation and Opportunity Act benefits.

Assist in the development and implementation of the Worker Retraining program.

Working as a team with other staff in the Workforce Funding Department, coordinate, schedule and monitor program activities consistent with program goals.

Represent the College to external groups and individuals. Analyze program needs and participate in Workforce Funding program planning.

PERFORMANCE

RESPONSIBILITIES :
Independently interpret and implement policies and procedures related to assigned programs.
Work in collaboration with Outreach staff to develop and maintain an on and off campus outreach and recruitment plan.
Prepare and conduct informational and outreach presentations to prospective students, general public, or outside agencies.
Keep current on applicable Federal and State laws, regulations, and policies that impact the assigned programs.
Assist prospective Worker Retraining program students with troubleshooting issues/barriers through the enrollment process at EvCC
Meet individually with students to assist with completing and submitting program applications.

Meet individually with students receiving unemployment benefits to complete Commissioner Approved Training, Training Benefits or Training Benefits Plan Modifications applications.

Perform intake and complete contracts for Workforce Innovation and Opportunity Act programs, including calculations and adjustments.
Perform intake, application review, and verifications for the Worker Retraining program.
Ensure appropriate student documents are on file.
Award funding to students for tuition, books, tools, and emergency funds through the Worker Retraining program.
Reconcile student accounts. Research and resolve problems.
Create and distribute program materials such as flyers, brochures, and new student packets.
Review multiple budgets for assigned programs.
Compile data and prepare required reports for grants, perform year-end reconciliations.
Coordinate the Worker Retraining Financial Aid Committee.
Work with appropriate leadership staff to assist the coordination of the Worker Retraining Advisory Committee.
Keep department administrators advised of upcoming events or changes in programs.
Act as a member of the Rapid Response team serving local employers in layoff situations.
Attend meetings or conferences as a representative for assigned programs.

Oversee the quarterly reporting of Satisfactory Academic Progress for participants, and work collaboratively with other campus departments to provide appropriate intervention and support for those students who struggle academically.

Act as the College liaison to


SBCTC
Worker Retraining division.
Coordinate with cross campus departments to ensure that students are connected with necessary resources.
Utilize ctcLink to code, track and monitor Worker Retraining students.
Other related duties as assigned

Minimum Qualifications:
Associate degree and/or two or more years of experience in financial aid, student support services, or a related field
Intermediate to advanced level skills in Word, Excel, PowerPoint and database programs
Demonstrated ability to work effectively with populations representing diverse backgrounds, life experiences and abilities.
Demonstrated strong, positive customer service experience and skills.
Excellent oral, written, public speaking and interpersonal communication skills.
Strong organizational and problem-solving abilities.
Ability to multi-task and work in a high-paced environment.
Demonstrated strong teamwork skills.

Preferred Qualifications:
Bachelors degree from an accredited institution
Experience working in a Community College or University setting
Supervisory experience
Physical Demands

Everett Community College follows the Americans with Disability Act ( ADA ) and provides the following information as a guideline for applicants:
Ability to operate office equipment
Ability to read and verify data and prepare various materials
Ability to exchange information on the phone or in person

Work Hours:
Typically Monday Friday 8:00-4:30. Possibility to work 4 10s. Summer hours are 4 10s Monday Thursday.

Posting Date:

Posting Date:
04/16/2024

Closing Date:
Open Until Filled

Yes

Special Instructions to Applicants:
This position is open until filled. Full consideration date is April 29, 2024. Applications received after April 29 may not receive full consideration.

This is a Full-time, grant funded position. Continuation depends on continued grant funding.

This position is represented by the Washington Federation of State Employees Union.

With equity at the heart of our strategic plan, we strive for a future at EvCC where all staff, faculty, and students are valued, welcomed, and actively supported.

We are committed to hiring individuals who exemplify the

vision, mission and core values

of our institution.
State of Washington Public Employee Benefits include Medical/Vision, Dental, Life Insurance and Long Term Disability Insurance. Paid vacation, sick leave, and personal days. State of Washington


PERS
retirement plans are administered by

Dept. of Retirement Systems

.
Prior to hire, a background check including criminal record history will be conducted.

Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.

Drug-Free Campus
In compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus.

Employees are required to comply with EvCCs policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.

The complete policy is available at

the EvCC Policies page

. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at
Safety and Security
EvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the

Campus Safety, Security and Emergency Management page

. This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at
Reasonable Accommodations and Non-Discrimination

Reasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law.

To request a reasonable accommodation, please contact Human Resources at

or For more information see:

EvCC3020:
Americans with Disabilities Act policy

Everett Community College does not discriminate based on, but not limited to, race, color, national origin, citizenship, ethnicity, language, culture, age, sex, gender identity or expression, sexual orientation, pregnancy or parental status, marital status, actual or perceived disability, use of service animal, economic status, military or veteran status, spirituality or religion, or genetic information in its programs, activities, or employment.

Contact the following people with inquiries or complaints regarding discrimination, Title IX compliance, or Americans with Disabilities Act compliance:
All offices are located in Olympus Hall 111, 2000 Tower St. Everett, WA 98201.
Required fields are indicated with an asterisk (*).

• How did you hear about this opening?

WorkSource


SBCTCjobs page
Heraldnet
Craigslist
Other online advertisement
Facebook
LinkedIn
Other social media site
Newspaper, Magazine, or other print advertisement
Job Fair
Referred by an EvCC employee
Referred by another contact
Other
Direct search on EvCC web site

• Describe your experience building and maintaining relationships with agencies, organizations or other groups outside of your own organization. (Open Ended Question)
• Please describe a situation where you balanced meeting the needs of students/clients while adhering to strict deadlines and working in a fast paced office setting? (Open Ended Question)
• Please give two examples of your ability to work effectively with diverse groups and promote a safe and inclusive environment for underrepresented groups including, but not limited to, racial, ethnic, gender, sexual, and religious minorities. (Open Ended Question)

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