Legal Secretary - Salt Lake City, United States - Salt Lake County (UT)

Salt Lake County (UT) Salt Lake City, United States

1 week ago

Description

Job Description

JOB SUMMARYProvides legal secretarial support to Division staff. Performs highly responsible and confidential secretarial duties and administrative functions.

MINIMUM QUALIFICATIONSTwo (2) years of professional office clerical experience.

All GradesDue to the nature of this position, the successful applicant must successfully pass an initial criminal background check, as well as every two years thereafter, and continuously meet the requirements of the Bureau of Criminal Information (BCI).

ESSENTIAL FUNCTIONSThe following duties and responsibilities are intended to be representative of the work performed by the incumbent(s) in this position and are not all-inclusive.

The omission of specific duties and responsibilities will not preclude it from the position.

Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without a reasonable accommodation.

Drafts service contracts for assigned attorneys' client agencies. Prepares required documents using written copy, transcription equipment, shorthand notes, or other job specific tools. Makes copies for filing system and appropriately distributes originals. Prepares travel/training requests for seminars, conferences, and workshops, and assists in setting appointments for assigned attorneys. Composes correspondence as requested by attorneys, obtains signature, and copies documents for distribution.

Prepares and maintains case files (electronic record and hard copy); analyzes information in electronic form and hard copy case file to determine action to be taken; prepares appropriate legal documents for review by attorneys and processing of case.

Coordinates inquiries from other office divisions, County departments, state agencies, law enforcement agencies, and courts regarding status of attorney work products.

Coordinates inquiries from other office divisions, County departments, state agencies, law enforcement, and others with Risk Management and Claims Adjusters as required.

Receives outside and defense attorneys' motions for discovery and reviews case file to determine which documents are to be provided and provides opposing counsel with same.

Answers inquiries on case status either by telephone or written correspondence.

Provides citizens with written information of what will transpire, including the name of appropriate judge, the address, and telephone number.

Analyzes information in case file to determine action to be taken. Prepares appropriate legal documents for processing of case.

Using county ordinances, state criminal code, and wildlife regulation ordinances, transcribes accurately into legal format the charges to be filed.

Keeps daily and weekly calendars of appointments, preliminary hearings, trials, and pre-trials for prosecuting attorneys; monitors cases so the proper action is taken within the time limits set forth by statute; coordinates with court clerks and checks via on-line computerized access for court-calendar updates.

Receives citations from courts and fact-sheets from attorneys and prepares case files and necessary legal documents. Coordinates with courts regarding continued cases and rescheduling of same. Maintains accurate and current case files and performs duties required for maintenance. Assists in the calling of witnesses for notice of hearing, trials, continuations, cancellations, etc., as required.

Utilizes legal training and knowledge of office functions by answering telephone inquiries, referring them to the proper attorneys; take messages, greets, and gives information to the general public, law enforcement officers, defense attorneys, and other governmental agencies.

Assists in setting appointments for assigned attorneys. Independently reviews each case file and orders all necessary legal documents from the agencies according to individual cases. Assists attorneys in maintenance of statistics of court appearances, dispositions, and transactions involving cases. Accesses information to court calendars and case files in preparation of related statistics.

Assists in the review, logging in, and routing of all incoming mail, inter-office, and County correspondence to assigned attorneys and/or personnel.

Obtains information from defendants as to their assets and financial status. Composes and prepares the appropriate order utilizing the statutes. Composes and prepares the appropriate order and submits to judge and opposing counsel.

KNOWLEDGE, SKILLS AND ABILITIES (KSA)

Knowledge of:
General secretarial/clerical procedures and techniques Legal terminology Office technology systems Business English, proofreading, and editing techniques Salt Lake County rules, regulations, policies, and procedures Criminal justice system

Civil, criminal, and bankruptcy court procedures County subdivision approval process Word processing systems and equipment Legal research Salt Lake County Cash Handling policies and procedures Filing systems and procedures for various courts, the District Attorney's Office, and outside agencies

Skills and Abilities to Type accurately at 40 words-per-minute Work with computer software related to job-specific duties Accurately transcribe dictation from transcriber Greet and assist the public in a prompt, courteous, and professional manner

WORKING CONDITIONS AND PHYSICAL REQUIREMENTSWork duties are performed in a professional office environment.

Legal Secretary

1 week ago

State of Utah Salt Lake County, United States

LEGAL SECRETARY - The Indigent Defense Commission of Utah is seeking a new Part-Time Legal Secretary/ Receptionist to join the team If you have experience in a law office or similar setting managing court filings this could be a great job for you T Secretary, Legal, Legal Assista ...
Legal Secretary

1 week ago

Salt Lake County Salt Lake City, United States

Job Description · JOB SUMMARY Provides legal secretarial support to Division staff. Performs highly responsible and confidential secretarial duties and administrative functions. · MINIMUM QUALIFICATIONS Two (2) years of professional office clerical experience. · All GradesDue to ...
Legal Secretary

1 week ago

State of Utah Salt Lake County, United States Part time

· LEGAL SECRETARY · The Indigent Defense Commission of Utah is seeking a new Part-Time Legal Secretary/Receptionist to join the team If you have experience in a law office or similar setting managing court filings this could be a great job for you · This position will be part-ti ...
Legal Secretary

1 week ago

Utah State Courts Farmington, United States

Job Description · Job DescriptionLEGAL SECRETARY - OFFICE OF GUARDIAN AD LITEM - FARMINGTON · The Utah State Courts seeks talented and motivated individuals to help in its mission "to provide the people with an open, fair, and independent system for the advancement of justice und ...
Legal Secretary/Administrative Assistant

3 days ago

The ElderCare Law Firm Kaysville, United States

Job Description · Job DescriptionWe are looking for a Legal Secretary/Administrative Assistant to join our team. Persons well suited for this position would first and foremost love interacting with and working with people, particularly seniors, and be effective at working with a ...
Unit Secretary

6 days ago

HCA Florida Lake City Hospital Lake City, United States

**Introduction**: · Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family Jump-start your career as a(an) Unit Secretary today with HCA Florida Lake City Hospital. · **Benefits** ...
Administrative Law Judge

1 week ago

Department Of The Interior Salt Lake City, United States

The Department of the Interior is devoted to protecting and preserving the natural resources of this great nation, including National Parks, Landmarks, and the well-being of communities, including those of Native American, Alaska Natives and affiliated Islanders. · This position ...
Administrative Legal Support I

2 weeks ago

State Farm Mutual Automobile Insurance Company Salt Lake City, UT, United States

Legal Administrative Support · Type: Regular Full Time · # Corporate Services · As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. State Farm embraces diversity and inclusion to ensur ...
Legal Administrative Support

2 weeks ago

State Farm Mutual Automobile Insurance Company Salt Lake City, UT, United States

Legal Administrative Support US-UT-Salt Lake City Job ID: · Type: Regular Full Time · # of Openings: 1 · Category: Corporate Services · Salt Lake City, UT Overview We are not just offering a job but a meaningful career Come join our passionate team · As a Fortune 50 company, ...
Purchasing Manager/Buyer

1 week ago

Granite School District Salt Lake City, United States

JobID: 18125 · Position Type: · Middle Managers/Manager/Buyer · Date Posted: · 4/9/2024 · Location: · PURCHASING · Date Available: · 05/31/2024 · Closing Date: · 04/18/2024 · Please note that this posting closes at 3:00 pm on the date listed above. · Job Title · Manager/Buyer · ...
US In-House Legal Counsel

6 days ago

Questel Salt Lake City, United States

Job Description · Job DescriptionSalary: · Position Overview: · As an integral part of the Questel Legal Team, this position reports to the Questel Group Chief Legal Officer and is responsible for protecting the US entities' legal interests, providing guidance on legal rights an ...
Administrative Law Judge

1 week ago

U.S. Department of the Interior Salt Lake City, United States

Clarification from the agency · Excepted Service · Duties · Appointment to this position requires final approval by the Secretary of the Interior. · Incumbent serves as an Administrative Law Judge in the Departmental Cases Hearings Division (DCHD), created by the Secretary of ...
Records Manager

1 week ago

State of Utah Salt Lake City, United States

Salary: · $ $24.00 Hourly · Location : · Salt Lake County, UT · Job Type: · Full Time · Job Number: · 41326 · Agency: · 180 Department of Public Safety · Unit: · 1814 DPS UHP Salt Lake - Section 4 · Opening Date: · 04/29/2024 · Closing Date: · 5/5/2024 11:59 PM Mou ...
Mortgage Branch Manager

1 week ago

Mutual of Omaha Mortgage Salt Lake City, United States

Calling all Top Producers or Current Branch Managers · Are you a top producer waiting for your chance to run your own office, or an established Branch Manager looking for stability in uncertain times? Know is the time to make a move – lets talk · At Mutual of Omaha Mortgage, Bran ...
Legal Records Clerk III

2 weeks ago

Florence County Government Lake City, United States Full time

· Prepares, processes, maintains, files, issues and/or transmits as appropriate all legal records, official papers and other documents as necessary for Magistrate's Office operations. · May schedule jury trials and/or hearings, etc.; notifies all parties involved; prepares court ...
Legal Administrative Support

6 days ago

State Farm Mutual Automobile Insurance Company Salt Lake City, United States

Legal Administrative Support · US-UT-Salt Lake City · Job ID: · Type: Regular Full Time · # of Openings: 1 · Category: Corporate Services · Salt Lake City, UT · Overview · We are not just offering a job but a meaningful career Come join our passionate team · As a Fortune 50 comp ...
Monitor Technician

1 week ago

HCA Healthcare Lake City, United States Part time

Description · Introduction · Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Monitor Technician with HCA Florida Lake City Hospital you can be a part of an organization that is devoted to giving back · Benefits · HCA ...
Deputy Register Trainee

4 days ago

Register of Deeds Taylorsville, United States

Job Description · Job DescriptionThis job entails important clerical work in the Register of Deeds office, primarily with legal documents. The main areas of operation are real estate recordings and vital records. Responsibilities in real estate area include recording various lega ...
Parts Driver

1 week ago

Slvbuickgmc West Jordan, United States

**Benefits** · Medical · Dental · Holiday · Vacation · 401(k) Plan · **Responsibilities** · Organize schedule of deliveries. · Maintain cleanliness and operability of delivery truck. · Perform safe pick-up and deliveries. · Keep parts department up-to-date on delivery s ...
Customer Service Rep II, Partner Care I

1 week ago

Walker Edison West Jordan, United States

**Customer Service Rep II, Partner Care I** · at Walker Edison West Jordan, Utah, United States **Customer Service Representative** Walker Edison is a thriving, eCommerce company that relies on good data and hard-working employees to create an excellent experience for every cust ...