- Coordinate and perform administrative duties for the assistant office manager.
- Develop forms, procedures, guidelines, and notifications to enhance the grant programs.
- Ensure timely submission of vehicle mileage logs, asset inventory tracking and other periodic reports.
- Provide program support for 17 program managers by scheduling meetings/events, conference and training planning and other activity coordination.
- Distribute information to grantees, program managers other partners.
- Provide administrative support in review of grantee required grant paperwork for accuracy and adherence to federal and state rules and regulations.
- Attend and provide advisory committee meeting support, scheduling, information distribution and more.
- Work in a standard office environment with hybrid work options available
- To request a copy of the position description, which includes all duties and working conditions, please email
- Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
- Competitive benefits packages which can be estimated using our compensation calculator.
- Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%. Please review the Classification and Compensation page for more details.
- Public Service Loan Forgiveness opportunity
- Experience in development and maintenance of office forms, procedures, guidelines, notifications to staff and partner agencies.
- Excellent communication and writing skills with business acumen for reports, memos, invitations, agendas, meeting minutes, instructions, emails, etc.
- Experience assisting management with ordering and inventory tracking of materials.
- Ability to analyze information and translate it into an understandable, readable format to distribute to appropriate audiences.
- Excellent independent judgement and organizational skills in relation to time management, document management, compiling information and coordinating responses and deadlines.
- Strong understanding and proficiency in Microsoft Office programs such as Word and Excel.
- Complete the following required steps:
- Fill out the application or attach a resume. Please contact the recruiter under the 'Need help?' section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
- Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the "what we'd like to see" section above.
- Your cover letter must be limited to no more than two (2) pages.
- Please address your cover letter to Miguel H. Lopez, Transportation Safety Office Assistant Manager.
- Generic cover letters that do not address the qualities that you have under the "what we'd like to see" section may receive lower scores than those that addressed the desired qualities.
- You must upload your cover letter in the 'Resume/Cover Letter' section of the application.
- Complete questionnaire. Answer the checkbox-style questions before submitting your application.
- After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
- If you are a veteran, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.
- For questions, call or email
- We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security's I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests.
- We may use this recruitment to fill multiple or future vacancies.
- We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
- You will be represented by the Service Employees International Union (SEIU).
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Operations Assistant - Salem, United States - State of Oregon
Description
Initial Posting Date:
04/12/2024
Application Deadline:
04/29/2024
Agency:
Department of Transportation
Salary Range:
$3,477 - $4,755
Position Type:
Employee
Position Title:
Operations Assistant
Job Description:
Administrative Specialist - Operations Assistant
Oregon Department of Transportation
Driver & Motor Vehicle (DMV) Services Division
Transportation Safety Office (TSO)
Salem
The role:
Join our team as an operations assistant, where you will support the division program managers with grant paperwork, grantee compliance issues and training, report creation and tracking and more Our office is responsible for monitoring the safety of transportation in Oregon through education and awareness.
Your support will be an integral part of TSO to achieve its mission of eliminating traffic fatalities and series injuries on Oregon roadways.
Apply todayWe encourage people from all backgrounds to apply for our positions.
We hope you'll join us on our path to increasing diversity, equity, inclusion and belonging through our values, commitments, strategies and actions.
Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.A day in the life:
What's in it for you:
Minimum qualifications:
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;
OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;
OR
An equivalent combination of education and experience.
Special qualifications:
Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.
What we'd like to see:
If you have these attributes, let us know in your application materials It's how we will choose whom to move forward You do not need to have all these qualities to be eligible for this position.
We may also use transferable skills, experience, education and alignment with ODOT values to help us decide who will move forward.
How to apply:
Additional information:
We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices.
Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact EEO-ODOT).This information can be made available in an alternative format by contacting ODOT Recruitment at Oregon Relay Service can be reached by calling 7-1-1.
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