Administrative Assistant - Winter Garden, United States - OCOM

OCOM Winter Garden, United States

3 weeks ago

Description

Job Description

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position start date: July 01, 2024

Requirements

Supervisory Responsibilities:

May direct the work of clerical employees in lower job classifications.
May assist in training newly hired clerks and secretaries.

Duties/Responsibilities:

Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Maintains filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Maintains a system for recording expenses and the use of petty cash.
Performs other related duties as assigned.

Required Skills/Abilities:

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Google Suite, Apple products or related software
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as record-keeping and filing.
Ability to work independently.
Experience with coordinating, managing, and taking minutes of in-person and online meetings
Must be authorized to work in the United States.
Must be local to the Central Florida area.

Education and Experience:

Associate's degree required; Bachelor's degree in related field preferred.
Three to five years of experience in an administrative role.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

Benefits

Pay rate: $21.63 per hour
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long Term Disability
Training & Professional development - continuing education opportunities to support your career growth.
A supportive and collaborative work environment.

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