Cardiology Associate Fellowship Coordinator - San Francisco, United States - University of California , San Francisco

Description

MED-CORE-CARD

Full Time

76570BR

Job Summary

The Cardiology Associate Fellowship Coordinator applies acquired skills and process and policy knowledge to support graduate medical education department, faculty and medical education students. Coordinates medical education program operations including scheduling, monitoring databases, tracking, accreditation, and compliance.

The Cardiology Associate Fellowship Coordinator, following the best practices and procedures set and demonstrated by the Fellowship Coordinator, collaborates to manage the full range of responsibilities for all of the Division's nine fellowship programs (Cardiology has the largest fellowship program at UCSF).

The Cardiology Associate Fellowship Coordinators are critical in managing the program participants' needs, programmatic reporting needs, contacts within the Department of Medicine (DOM), campus departments, and other University departments. Working with a high degree of independence and superior communications skills, the Cardiology Associate Fellowship Coordinators successfully meeting these objectives are critical to the success of the Division's education mission. These responsibilities include strategic planning and development as fellowship programs continue to be added and often become the Accreditation Council for Graduate Medical Education (ACGME) accredited (however, ACGME funding does not grow, and Division resources are constrained); compliance and accreditation; and oversight of the application, orientation, and reporting processes. There are typically about 40 fellows among the eleven fellowships in the Division: Clinical Cardiology; Adult Congenital Heart Disease; Echo; Advanced Echo; Electrophysiology; Heart Failure; Imaging; Research; Preventative; Interventional; and Structural Interventional. Anticipated new fellowships are Critical Care Cardiology; and Cardio-Oncology and Immunology. Fellows rotate at three hospitals: UCSF, Zuckerberg San Francisco General (ZSFG), and San Francisco Veterans Affairs Medical Center (SFVAMC). Typcially about 50% of the fellows are on three-year fellowships, 20% are on two-year fellowships, and the balance are on one-year fellowships.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search )

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

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Department Description

The Division of Cardiology is one of the largest clinical, research and training divisions of the Department of Medicine (DOM) at UCSF. Within the Division are sub-specialty sections for: Adult Congenital Heart Disease; Advanced Heart Failure, Transplant, and Pulmonary Hypertension; Cardiac Electrophysiology; Cardi-Oncology and Immunology; Critical Care Cardiology; Echocardiography and Cardiac Imaging; General Cardiology, Interventional Cardiology; and Prevention. The Division runs several clinical practices in multiple sites, conducts basic and clinical research, and educates medical students, residents, clinical fellows and postdoctoral scholars through ACGME as well as non-ACGME training programs. In addition, the Division has significant and complex financial and administrative relationships with DOM and the UCSF Medical Center, as well as large patient care programs in the sections noted above, large clinical, Federal, and privately supported research programs and six faculty laboratories.

The Division has over 70 full-time faculty, and 39 clinical fellows. The Division currently expends over $22 million per year in pursuit of its clinical, research, training, and service missions. While the Division is primarily split between the Parnassus and Mission Bay campuses, fellows have rotations at the Zuckerberg San Francisco General Hospital (ZSFG) and the San Francisco Veterans Affairs Medical Center (SFVAMC).

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems
• Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner
• Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with participants
• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars/schedules requires extremely well organized and detail oriented precision
• Demonstrated proficiency in Microsoft Office (Word, Outlook, PowerPoint) and web searches. Advanced computer skills including Access and Excel are required for the creation and management of databases and for the development of financial and administrative systems. Advanced Excel skills include prior experience in using Pivot Table function
• Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems
• Three or more years of experience serving as a project manager and demonstrated ability to develop project plans and schedules, prioritize activities, and successfully (high attention to detail, high accuracy, high efficiency, and minimal supervision) meet project milestones and deadlines
• Demonstrated ability to interpret and apply policies and regulations
• Demonstrated ability to use sound judgment in responding to issues and concerns
• Demonstrated strong ability to exercise discretion and maintain confidentiality
• Professional demeanor and appearance

Preferred Qualifications

• Five years of administrative experience
• One or more years of working knowledge and prior experience with a clinical fellowship program and financial, accounting, human resources, and administrative systems
• Knowledge of UCSF systems and administration (WebPAN, SRS, Advance, employee funding worksheets)
• Prior experience with UCSF HR policies and procedures
• Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of medical education industry
• Familiarity with the administrative and operational implications in a program
• Previous experience with event planning, physician credentialing, and online application systems including or similar to Apex (Epic), UCme and ERAS
• Experience with and skills in financial management and analysis, particularly salary support and budgeting
• Working experience with research and/or training grants and fellowships
• Working knowledge of ACGME and GME requirements
• Experience with Fellowship program administration, particularly in Cardiology or another subspecialty
• Experience successfully creating and/or modifying processes
• Experience with visa renewals and international students and scholars

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004484 HEALTH PROFNS EDUC SPEC 2 CX

Job Category

Education, Professional (Non-Clinical)

Bargaining Unit

Teamsters Local Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

Parnassus Heights (SF)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday-Friday 8:00am-5:00pm