Accounting Specialist/Office Assistant - San Francisco, United States - Method Communications

Description

Job Description

Accounting Specialist/Office Assistant

Typical time in this role is months. Prior relevant experience may be considered.

Operations | Method Communications | San Francisco, CA

The Opportunity

The Accounting Specialist / Office Assistant will work collaboratively across various teams to support and promote business processes for a growing agency. The Accounting Specialist/Office Assistant understands accounting and bookkeeping fundamentals, is detail oriented, deadline driven, resourceful, analytical, and they bring a helpful and problem-solving approach to all they do.

As a member of the Method finance team, the Accounting Specialist / Office Assistant will improve processes, workflows, communications and overall efficiencies for accounting and reporting practices, they will also support all of Method's hub offices. This role reports to the SVP of Finance.

Responsibilities

• Accounts/Payable
  • Create all purchase orders for vendors as requested
  • Collect and process all vendor bills
  • Organize and maintain all vendor files, included but not limited to. maintaining vendor lists, terminating vendors in the system, updating contact info, etc.
  • Respond to all vendor inquiries
  • Initiate and complete third party payment processing arrangements
  • Compile 1099's at year end
• Accounts/Receivable
  • Manage new and retired client checklists
  • Process all invoicing for existing and new clients
  • Respond to client inquiries related to invoicing and PO management
  • Handle all collections of outstanding payments
  • Reconcile payments for all clients on a weekly basis
  • Manage QuickBooks or other database and client contract tracker for active and termed clients
• Timekeeping
  • Manage reporting of timesheets and ClickTime or other submissions
  • Facilitate timesheet and ClickTime or other training
  • Run ClickTime or other reports for leadership team
• Office Assistant/Support
  • Answer and/or flag emails correspondence s needed
  • Respond to/forward incoming voicemails to main phone line
  • Collaborate with office building management to address/resolve office related queries and service requests
  • Order supplies for offices
  • Provide support to staff with light tech support, ie. connectivity to devices, arranging for keycards with building management, etc
  • Handle all catering duties for local office
  • Oversee and monitor the office booking tool for multiple office locations
  • Oversee office vendor relationships, ie. tech/printer support, maintenance, etc
  • Maintain common areas of the local office (tidying conference rooms and kitchen areas as needed)
  • Provide support to the CEO with office and agency related requests and events as needed
• Additional Responsibilities
  • Prepare credit card expense report
  • Assist in preparation of weekly reporting: A/R, cash balances, balance sheet reconciliations and P&L analysis with direction from the finance team
  • Maintain business files and recordkeeping systems
  • Assist in reviewing and approving employee expense reports
    • Including answering employee queries and they relate to company policy
  • Support finance team in monthly finance activity (journal entries, report generation, month end close, etc.)
  • Support employee onboarding and offboarding, including ordering new computers for hires, collecting all computers from employees
    • Assist in managing fixed assets for company
  • Daily bank update in Quickbooks
  • Assist with bank reconciliations
  • Process all outgoing wires
  • Manage and report on employee travel and office sustainability measures
  • Upon request, participate in the coordination of gift-giving for employees, clients, and/or friends of Method

What We're Looking For

• Bachelor's degree in Accounting or Finance, or equivalent combination of education and business experience
• 1-2 years experience in accounting and support of administrative services (accounts payable/receivables, invoicing, IT support, catering, office support)
• Interest in pursuing a finance career for an agency focused on technology brands
• Familiarity with Google Drive and Google's suite of tools (e.g., Slides, Docs, Sheets)
• Proficient with Microsoft Word and Excel
• Proficient in Quickbooks
• Excellent time management, project management, organizational and communication skills
• Ability to manage multiple projects and deadlines
• Proven ability to work independently, also partner and collaborate to achieve great results

Salary Ranges

We believe all employees should be rewarded competitively and equitably, using practices that are simple and transparent. We've provided the following salary ranges for the locations we operate in below due to their state regulations. If your market is not listed below, your specific salary band will be discussed during the recruitment process. Final compensation for this role will be determined by a number of factors including candidate's education, relevant work experience and geographic location.

• San Francisco/Bay Area: $83,982 - $90,951

Work Arrangement

The role will be performed hybrid at our San Francisco office.

What's it like to work here?

Relationships are paramount to life at Method, and we invest heavily in building and maintaining relationships with clients, journalists and each other. We work hard to deliver incredible results for our clients. We encourage new ideas, and we always celebrate wins together – both for clients and our teams.

Method is made up of an award-winning team. Not only does the agency win awards, our people are consistently recognized for their excellence. We believe that begins with the recognition they get internally. Our leadership invests significant resources into employee mental health, wellbeing, education and development — and we praise outstanding performance regularly.

What's in it for YOU?

• Flexible, hybrid work
• Generous Vacation and Wellness Time accruals, two weeks of full office closure, paid holidays, and 2 floating holidays
• Cell phone and internet cost reimbursement
• Employer paid Medical, Dental, and Vision Insurance
• Employer paid Health Savings Account (HSA)
• 401K Plan with Employer Match up to 4%
• Free Employee Assistance Program (EAP) offering three confidential, face-to-face counseling sessions per issue per year
• Paid Family Leave
• $500 annual wellness stipend after 6 months of employment
• $1500 professional development stipend after 2 years of employment
• 4 weeks of paid sabbatical after 5 years of employment
• Leadership development and virtual training opportunities

About the Company

Founded in 2010, Method Communications is an award-winning technology marketing and public relations agency built for challenger brands and today's most innovative companies. Our group is united through our core values – relationships, resourcefulness and results. We support each other to do exceptional work for our clients while also focusing on the health and wellbeing of our families, our communities and ourselves.

We recognize our talented and diverse workforce as a key competitive advantage. Method encourages and actively supports diversity, equity, and inclusion through its policies and business practices, which include recruitment and hiring, compensation and benefits, career development and advancement, training, pro bono work, community programs, and affinity groups.

Join a Quartz Best Companies For Remote Workers, PRWeek Best Places to work, and PRovoke Small Agency to Work For

To Apply

We understand that no candidate is perfectly qualified for any job. Experience comes in different forms; many skills are transferable; and passion goes a long way. Even more important than your resume is a clear demonstration of dedication, impact, and the ability to thrive in a fluid and collaborative environment. If you need reasonable accommodation at any point in the application or interview process, please let us know.

To apply, please submit a resume.

Method is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national or ethnic origin, mental or physical ability, genetic information, protected veteran status, or any other characteristic protected by law.

Only engage with a representative at Method Communications if their email address ends with our domain, Method will never ask a candidate to purchase materials or share their financial information. If you have any questions, please reach out to