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    District Secretary - Gahanna, United States - Ohio Department of Education

    Ohio Department of Education
    Ohio Department of Education Gahanna, United States

    3 weeks ago

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    Description

    SUMMARY:

    Performs specialized secretarial, clerical and generalized office management duties for the Food Service Department under the direction of the Food Service Supervisor.

    Engages in administrative support, communication with parents and school staff, data management and coordination of transportation services. Serves as a liaison to the public and maintains positive public relations for the department.


    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    • Demonstrates sound judgement and emotional stability.
    • Maintains a positive attitude and works well with others.
    • Ensures the safety of students.
    • Interacts with staff, students and the community in a positive and respectful manner.
    • Makes contact with the public with tact and diplomacy.
    • Promotes good public relations.
    • Greets visitors and provides appropriate information.
    • Serves as secretary to the administrators in the department.
    • Develops and maintains a filing system.
    • Demonstrates the use of advanced technology skills for the management of data and for communication purposes.
    • Prepares correspondence and other documents such as files, records, reports and calendars as needed for the department.
    • Schedules events and meetings for the department.
    • Enters requisitions for supplies and routes deliveries to the proper individuals in the department.
    • Assists with maintaining inventory and ordering office supplies for the department.
    • Supports the management of the building budget including: budget line management, completing requisitions, processing purchase orders, cash handling, managing petty cash, accurate accounting and running budget reports.
    • Prepares documents and reports, distributes mail, maintains records, inputs data and information, answers phones, and provides information to school personnel, parents and others.
    • Attends meetings and in-services as required.
    • Assists with the maintenance of the uniform filing system for all information and other pertinent data.
    • Operates and maintains all office equipment including copier, fax machine and computer.
    • Provides up-to-date carbohydrate count information on all plate lunch/breakfast food items to school nurses, kitchen staff and parents via spreadsheets and on-line digital menus.
    • Keeps up-to-date records of student food allergy information provided by parents/guardians.
    • Provides and maintains nutritional information on all plate lunch food items.
    • Tracks all foods/ingredients used in the school nutrition program with attention to carbohydrates and allergens for parent, food service personnel and school nurse use.
    • Assists Food Service Supervisor with ordering food and supplies from various vendors.
    • Maintains an understanding of USDA School Meal Requirements, Hazard Analysis Critical Control Point procedures, and FDA Standard Operating Procedures.
    • Supports at the building level in the absence of substitute personnel for kitchen staff.
    • Supports the processing of Free and Reduced Meal applications.
    • Assists with preparing, aligning and distributing cycle menus, digital menus and printed menus.
    • Assists as needed with keeping free and reduced meal program records.
    • Maintains respect at all times for confidential information.
    • Other duties as assigned by supervisor.
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