- Assist in the management of grants that advance the Trust's stewardship and restoration goals, including the steps of proposal review (programmatic and budgetary aspects), status and expense report review, award revision requests, and final report/close-out, for a subset of the Trust's award portfolio. Some management activities may require site visits.
- Serve as the lead on grantee correspondence for their program team.
- Prepare grant reports and meeting preparation material for staff and review committees.
- Prepare queries of grant data as needed for a variety of purposes, such as funding partner requests, reports to the Board of Trustees, legislature, the Trust's website, and more.
- Provide support to a subset of not-for-profit organizations in the preparation of grant proposals and in the management of grant awards.
- Support their program team with grant program advertisements.
- Develop and post grant-related website content to describe project/program success.
- Assist the program team with event logistics (e.g., compiling registration list(s), presentation slides, meeting materials such as an agenda for a team meeting, taking meeting notes), including review committee days and external events such as grantee workshops, press events, and/or symposia.
- Support internal and external meeting logistics including hosting meetings on virtual platforms such as Zoom and/or Microsoft Teams.
- Assist the program team with special projects, such as grantee newsletters, social media posts, blogs, and/or annual reports.
- Serve, with the other Program Assistants, as a Trust lead of the online grants system and database software with tasks to include development and refinement of grant application forms, reviewer forms, data fields, award and decline letters/notifications, and any updates needed to improve efficiency.
- Support several administrative functions, such as tracking and recording grants, reviewing award financial back-up documentation to submit for payment, and supporting quarterly reporting to our funding partners.
- Other projects and duties as assigned.
- High level of proficiency in the Microsoft Office suite of programs (especially Excel, Word, and PowerPoint) (required).
- Ability to tackle multiple tasks in a timely and effective manner (required).
- Excellent organizational skills and attention to detail (required). The successful candidates must be exceptionally thorough, and detail-orientated.
- Ability to work independently and in team settings (required).
- Excellent written and oral communication skills (required).
- Experience with at least one database that illustrates the ability to learn (preferred).
- Bachelor's degree (preferred)
- An interest in environmental and community health issues (preferred).
- Personal vehicle or access to a vehicle/transportation and valid driver's license or access to transportation options necessary to facilitate site visit travel and travel to the office (required).
-
Program Assistant
2 weeks ago
Chesapeake Bay Trust Annapolis, United States**About the Trust** · The Chesapeake Bay Trust seeks to engage and empower a diverse range of groups to take actions that enrich the natural resources and local communities of the Chesapeake Bay region. The Trust is a non-profit grant-making organization established by state gove ...
-
Program Assistant
5 days ago
Chesapeake Bay Trust Annapolis, United States**About the Trust** · The Chesapeake Bay Trust seeks to engage and empower a diverse range of groups to take actions that enrich the natural resources and local communities of the Chesapeake Bay region. The Trust is a non-profit grant-making organization established by state gove ...
-
Child & Youth Program Assistant
2 weeks ago
NavyMWR NDW Annapolis, United States**Duties**: · The duties and responsibilities of the CY Program Assistant have been grouped into categories, including curriculum, indoor and outdoor environment, interactions and relationships, supervision of children and youth, parent and employee communication, assessment, com ...
-
Child & Youth Program Assistant
2 weeks ago
US Commander, Navy Installations Annapolis, United States**Duties**: · The duties and responsibilities of the CY Program Assistant have been grouped into categories, including curriculum, indoor and outdoor environment, interactions and relationships, supervision of children and youth, parent and employee communication, assessment, com ...
-
Program Assistant
3 weeks ago
The Foundation Schools Landover, United States: · **JOB SUMMARY** · Program Assistants manage students' behavior, ensure students' safety through the implementation of the behavior management system, school rules, and The Foundation Schools' policies and procedures, and reinforce positive behaviors. Program Assistants suppor ...
-
Program Assistant
2 weeks ago
US Woodrow Wilson International Center for Scholars Washington, United States**Duties**: · The incumbent serves as a clerical and administrative assistant for the History and Public Policy Program (HAPP) and the Kissinger Institute on China and the United States (KICUS), reporting jointly to the respective Program Directors (or Deputy Directors where appl ...
-
Program Assistant
1 week ago
RightDirection Technology Solutions Washington, United States: · RDTS is seeking a cleared Program Assistant to support the The Office of Civil Service Talent Management at the U.S. Dept of State in Washington, D.C. This position is full-time (8:00am-5:00pm) and hybrid. · **HR Program Assistant** · - Scheduling and updating the Director's ...
-
Program Assistant
1 week ago
World Bank Group Washington, United States**Job #**: · - req27609**Organization**: · - World Bank**Sector**: · - Administration/Office Support**Grade**: · - GC**Term Duration**: · - 2 years 0 months**Recruitment Type**: · - Local Recruitment**Location**: · - Washington, DC,United States**Required Language(s)**: · - Engli ...
-
Program Assistant
3 weeks ago
World Bank Group Washington, United States**Job #**: · - req27062**Organization**: · - World Bank**Sector**: · - Administration/Office Support**Grade**: · - GC**Term Duration**: · - 2 years 0 months**Recruitment Type**: · - Local Recruitment**Location**: · - Washington, DC,United States**Required Language(s)**: · - Engli ...
-
Program Assistant
3 weeks ago
Credence Management Solutions, LLC Washington, United StatesOverview: · **Job Location**: Washington, DC · **Telework Eligible**: Yes, at least 3 days per week in-person reporting at Washington, DC office. · **Remote Eligible**: No. · **Summary Statement**: · ***The Public Health Institute (PHI) is an independent, nonprofit organization d ...
-
Program Assistant
1 week ago
IFC Systems Corporation Washington, United States**Program Assistant** · **Job #**: · - req27609**Organization**: · - World Bank**Sector**: · - Administration/Office Support**Grade**: · - GC**Term Duration**: · - 2 years 0 months**Recruitment Type**: · - Local Recruitment**Location**: · - Washington, DC,United States**Required ...
-
Program Assistant
3 weeks ago
Chenega Corporation Washington, United StatesOverview: · Come join a company that strives for _Extraordinary People and Exceptional Performance_ **Chenega Enterprise Systems & Solutions, LLC,** a **Chenega Professional Services**' company, is looking for a **Program Assistant** to support the US Agency for International Dev ...
-
Program Assistant
2 weeks ago
Stimson Center Washington, United States**Title**: Program Assistant (South A**sia Program)** · **FTE**:1** · **Salary**:$**46,000** to **$**57**,000** · **Location: Washington, DC** · **About Stimson** · The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks a ...
-
Program Assistant
3 weeks ago
IFC Systems Corporation Washington, United States**Program Assistant** · **Job #**: · - req27471**Organization**: · - World Bank**Sector**: · - Administration/Office Support**Grade**: · - GC**Term Duration**: · - 3 years 0 months**Recruitment Type**: · - Local Recruitment**Location**: · - Washington, DC,United States**Required ...
-
Program Assistant
3 weeks ago
RP Pro Services Washington, United StatesRP Professional Services, LLC (RP) is a rapidly growing government consulting firm headquartered in Ashburn, Virginia. We're an 8(a), Service-Disabled Veteran-Owned Small Business (SDVOSB) that exclusively enables the missions of U.S. Federal agencies through superior mission sup ...
-
Program Assistant
2 weeks ago
Ultimate Staffing Annapolis, United StatesAdministrative Assistant / Program Assistant · Ultimate Staffing is working with a non-profit organization that is seeking an Program Assistant for one of their directors. Great opportunity to get your foot in the door with an organization that values its employees, has a positiv ...
-
Program Assistant
3 weeks ago
World Bank Group Washington, United States**Job #**: · - req27471**Organization**: · - World Bank**Sector**: · - Administration/Office Support**Grade**: · - GC**Term Duration**: · - 3 years 0 months**Recruitment Type**: · - Local Recruitment**Location**: · - Washington, DC,United States**Required Language(s)**: · - Engli ...
-
Program Assistant
2 weeks ago
Ultimate Staffing Services Annapolis, United StatesJob Description · Job DescriptionAdministrative Assistant / Program Assistant · Ultimate Staffing is working with a non-profit organization that is seeking an Program Assistant for one of their directors. Great opportunity to get your foot in the door with an organization that va ...
-
Program Assistant
5 days ago
Mary's Center Washington, United States**_ Important Note: Mary's Center is mandating the COVID-19 vaccine + booster for all staff._** · **Position Summary** · Under the direction of the Center Director, the Program Assistant (PA) provides management, maintenance, and coordination of the front desk area and the admini ...
-
Program Assistant
1 day ago
Collaborative Solutions for Communities Washington, United States**ESSENTIAL POSITION DUTIES** · - Develops, administer, and monitor programs ensuring compliance with policies and standards · - Chart work process and assist the program director in achieving program outcomes · - Preparing documentation for grants · - Managing online resources · ...
Program Assistant - Annapolis, United States - Chesapeake Bay Trust
Description
Job Description
Job DescriptionSalary: $40,000 - $45,000The Chesapeake Bay Trust (the Trust) seeks qualified candidates to serve as Program Assistants. We are currently hiring for a position on the Outreach and Education team as well as one on the Restoration team. These positions will assist the Trust with grant review, grant management, and grant tracking. These hires will be key members of a 35+ person staff. These positions are full-time salaried position (40 hours per week). Within the first 6 months, these positions will be expected to be in the Trust offices in Annapolis, Maryland at least 2 days per week, with remote work possible for the remainder of the week. After the 6-month probation period, there will be an opportunity to reassess the number of in-office and remote work days.
About the Trust
The Chesapeake Bay Trust seeks to engage and empower a diverse range of groups to take actions that enrich the natural resources and local communities of the Chesapeake Bay region. The Trust is a non-profit grant-making organization established by state government in 1985. The Trust currently makes 400+ grants and other awards per year ranging from $100 to ~$400,000 for projects in the capacity building, community engagement, conservation, environmental education, restoration, and science realms. In the past 15 years, the Trust has significantly increased its grant-making through various revenue streams under the purview of four Trust departments, with annual grant-making of approximately ~$30 million.
Position Responsibilities
The Program Assistants will spend approximately 80% of their time assisting their program team in advancing its mission, and approximately 20% of their time supporting the Trust in other avenues of work. Specific duties include:
Skills and Qualifications
Position Salary and Benefits
$40,000 (for candidates with no prior experience) to $45,000 (for candidates with 2+ years of demonstrated experience) with an excellent benefits package and opportunities for professional development through workshops, training programs, and conferences.
How to Apply
The positions will remain open until filled. Please submit a resume and cover letter. The cover letter must address how your skills and experience are specifically relevant to the job description and duties of this specific opportunity, rather than serving simply as description of your previous positions or experience. Please explain why you are interested in this position specifically and what makes you a good candidate.
The Chesapeake Bay Trust provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age or disability in accordance with applicable federal, state and local laws. We encourage applications from people of color. Applicants must have a residential address in Maryland, Pennsylvania, Virginia, West Virginia, or Washington, D.C and must be currently authorized to work in the United States on a full-time basis. The Trust does not participate in programs that require sponsorship for work visas.
